Sales, Tender, Contracts & Proposal executive (Oil & Gas),
PETROSTEM
Total years of experience :20 years, 6 Months
a) Contract negotiation; review and put forward synopsis to the top management and coordinate with legal, commercial, technical and financial experts and draft clarifications and responses for top management approval and ultimately convey to the clients. Over 50 long term and short term contracts for rental and sales have been finalized in favour of the company, apart from
many other that went the other way, through the span of 4 years.
b) Tender administration; Study tender documents and master agreements from world's major drilling and exploration companies, such as BAKER Hughes, Halliburton, Schlumberger, Chevron, HKN, Genel, Gazprom, ENI, Dubai petroleum Etc.., co-ordinate with all relevant departments, prepare and ensure timely submission meeting tender procedures and company
policies. Follow up on clarifications and amendments. On an average 40-45 Tenders per year for rental and sale of Drilling equipment have successfully processed and followed up till the final conclusion.
c) Prequalification; Manage approved vendor registration with Operators and End users.
d) Proposal building; Manage day to day inquiries and mentor rental coordinators, review costing and approve final quote complying company policies. Obtain and evaluate supplier /service quotations, price negotiations etc... On an average 1000 Quotations a year with a success rate of 40% achieved.
e) Order process; Receive customer orders, review for compliance and communicate with the client and suppliers where nonconformity are identified. Ensure accuracy in the order process within the ERP system (TRACS) and monitor compliance to Client contracts and company policies.
f) Office administration; Track, review, analyze and report to the management on Quotes, Tenders, Contracts, Pre-qualifications, customer meeting reports (CMR). Monitor, communicate, initiate and close out actionable leads on client web portals. Provide inputs on
business development to the sales team.
a) Tender administration; Study, prepare, co-ordinate and ensure timely submission of Tenders for Major Oil and Gas companies such as Occidental petroleum, Petronas, South Oil Company, North Oil Company, MOL, OMV, Burren, Etc...
b) Order processing; Receive Orders, review, organize, track and communicate with clients and suppliers including manufacturers and stockiest both domestic and international, negotiate price discounts from suppliers. Coordinate with commercial department on LC payments, operations and logistics etc... Prepare costing summaries and report to the top management
for approval. A cumulative value of $200 Million (Approx.) worth of orders has been processed.
c) Proposal building; Generate inquiries through phone calls, fax and emails, from existing and new clients, study customer inquiry specification, source new suppliers, obtain supplier quotes and technical clarifications, prepare costing summaries and Quotations. Submit and follow up on the status, clarifications and amendments.
d) Office administration; Track, review, analyze and report to the management on Quotes, Tenders, Contracts, Pre-qualifications, customer meeting reports (CMR). Monitor, communicate, initiate and close out actionable leads on client web portals. Provide inputs on
business development to the sales team.
Generate inquiry through phone, fax, email, customer meetings etc. Study inquiry specs, seek clarifications, outsource the materials required, costing analysis, negotiate price discounts, generate proposals, follow up and receive orders, issue purchase requests and process orders and hand over to the operations/logistic team, coordinate and ensure timely delivery and customer satisfaction
Generate inquiry through phone, fax, email, customer meetings etc. Study inquiry specs, seek clarifications, outsource the materials required, costing analysis, negotiate price discounts, generate proposals, follow up and receive orders, issue purchase requests and process orders and hand over to the operations/logistic team, coordinate and ensure timely delivery and customer satisfaction
Almost all functions of sales, material management and logistics during the span of 7 Years. Job functions includes warehouse assistant, foreign and domestic goods receipt and Inspection, dispatch, Inventory movement, Material test certificate (MTC) verification, sales support, Tendering assistant etc..... to Petty cash and cash sales.
a) Preparing Tender & Quotations to oil companies such as ADCO, ZADCO, GASCO, ADNOC, etc
b) Review and communicating to the client for details and clarifications by fax, phone etc.
c) Prepare day-to-day quotations for traders & contractors and follow up.
d) Account keeping for Petty cash and Cash memos
e) Review and verify mill test certificates with the specification and purchase orders.
f) Receipt Inspection of incoming good and record nonconformity, manual documentation of inward and outward goods. Communicate with foreign and domestic suppliers to ensure compliance and resolve nonconformity.
g) Organize, coordinate and dispatch material deliveries to oil companies, traders & foreign customers, transfer of materials between different branches within GCC
University Degree; (10+2+3 Pattern), B.Sc. (Bachelor of Science) Physics main, Mathematics & Chemistry as Subsidiaries, from Kerala University run by Govt. of Kerala, India