Ajmal Latheef

Working as Key Accounts / Inside Sales Engineer at GHOBASH Group Energy Cluster for,
Emirates Electrical & Instrumentation Company LLC (EEIC)& Gulf Commercial Group - Sole
Proprietorship LLC (GCG) Abu Dhabi, UAE.

Actions carrying out:

• Review & analysis of Project related Scope of Work/Purchase, MR, BOQ, PR, LTPA, RFQ, RFI etc.,
received from FEED, EPC, EPCM consultants/contractors along with ADNOC and other major End-
users direct tenders as well in a timely manner.
• Strategic sourcing of products and services both locally and globally from manufactures/suppliers on
basis of ADNOC AVL & Non-AVL upon thorough evaluation of project documents/or contracts
received from clients, aiming to meet their needs.
• Preparing techno-commercial quotations and cost estimates according to project requirements.
• Consults closely with inhouse & manufacturer Engineering team on proposed product configurations
to ensure conformance to company capabilities and factory standards.
• Communicates with Manufacturers and sub-vendors to ensure correct components/model/MOC are
proposed for production to increase the success ratio of Bids/Quotations.
• Supports sales team with Technical & Commercial application knowledge for price negotiations and
finalizations.
• Following up with manufacturer/supplier to expedite the submission of GAD, ITP upon PO award
and getting approval from the Project Technical team/ End user for an efficient & timely supply of
products and services.
• Monitoring order execution and co-ordinate with expeditor for timely supply of products and services.
• Work closely with Sales Manager and Sales Director to determine ideal business and opportunities
to pursue for the Organization growth.
• Focal point for Principal manufacturers of Industrial Valves, Pipeline Fittings, Instrument & Tube
fittings, Heat Exchangers, Special service valves etc.…,
• Following up on new business opportunities and setting up meetings, planning & preparing
presentations with both management.
• Writing reports and providing feedback to management based on the market mapping of Business.
• Ensure that sales updates & data are accurately entered and managed within the company’s
records as needed to ensure a strong pipeline of opportunities.
• Consistently in contact with International Manufacturers & Suppliers and maintain good business
relations.
- \[ \] Establish Procurement Strategy: Define project-specific procurement approach.
- \[ \] Prerequisites:
- \[ \] - Long Lead items list
- \[ \] - Approved Vendor List
- \[ \] - Material Classification (Engineered, Bulk, Packages, Specialty)
- \[ \] - Procurement Plan
- \[ \] - Project Schedule
- \[ \] Vendor Qualification and Registration: Independent of project timeline.
- \[ \] Pre-Order Phase (Tendering)
- \[ \] Specifications and PR/MR: Prepare technical specifications, raise Purchase Requisitions (PR) or Material Requisitions (MR).
- \[ \] Tendering: Float tenders or Request for Quotation (RFQ).
- \[ \] Bid Clarifications: Address bidder queries.
- \[ \] Pre-Bid Meetings and Site Visits: Conduct meetings and site visits (if required).
- \[ \] Bid Receipt and Evaluation: Receive, evaluate technical and commercial bids.
- \[ \] Purchase Order (PO) Issuance: Finalize vendor selection, issue PO.
- \[ \] Post-Order Phase (Execution)
- \[ \] Vendor Document Approval: Review, approve vendor documents.
- \[ \] Drawing Approval: Approve vendor drawings.
- \[ \] Quality Document Approval: Verify vendor quality documents.
- \[ \] Manufacturing Clearance: Issue clearance for production.
- \[ \] Devising efficient logistics management system to ensure delivery of the goods / shipments as per committed timelines and cost.

Worked as Sales Coordinator/Business Development at ARCO Oil & Gas Services LLC
Abu Dhabi, UAE.

Actions carried out:

• Prepared techno-commercial offers and cost estimates for products according to project
requirements.
• Thorough review of Material Requisition, Technical Queries, Technical Bid Evaluation, Deviation
List, Client Purchase Requisition and Specifications, Datasheets, Purchase Order, Vendor
Document Requirement List, Material Take Off, and other Technical documents using the gained-
on job experience.
• Worked on multiple projects/Tenders/Order Execution/Pre-qualifications for prestigious
companies such as ADNOC, DEWA, ADWEA, SEWA and more.
• Preparation of quotations, generating sales orders in ABSONS IT ERP system and monitored
progress for efficient processing.
• Assisting Finance Department by providing Operational data’s, sales & expense report, Budgets,
Forecasting and much more.
• Handled Safety department which includes Gas Detectors, PPE items etc., in doing so, attained
up to date knowledge & generating sales of various brands & items in the safety industry.
• Responsible for clearance of shipments of materials from Ports, Airport coming from various parts
of the world, by assisting clearing agents/freight forwarders with relevant information and
documents.
• Work closely with Operations Manager and Managing Director to determine ideal business and
opportunities to pursue
• Taking care of order execution, price negotiations, and co-ordinate with expeditor for supply of
items.
• Following up on new business opportunities and setting up meetings and planning & preparing
presentations.
• Writing reports and providing feedback to management.
• Carry out pre-qualification and registrations with ADNOC, ADWEA, and SEWA for various
companies whom we represented in UAE territory.