Akhil Raveendranath

ADMINISTRATOR / DOCUMENT CONTROLLER at Emirates Industrial laboratory

• United Arab Emirates
• January 2010 to September 2013

Working as an Administration/Document Controller in Emirates Industrial laboratory, EIL, Dubai (Oil and Gas) till date (2010-2013)
POSITION: ADMINISTRATOR / DOCUMENT CONTROLLER
JOB RESPONSIBILITIES
• Excellent English communication skills (written and oral)
• A UAE drivers license
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
• Excellence in Tender Preparation.
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Generate the various document control reports as required.
• Typing of site documents, and follow up of all the site needs
• Relationship building skills
• Customer service skills
• Excellent administration and organizational skills
• Be a proactive, creative and innovative team player
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
• Maintain updated records of all approved documents and drawings and their distribution clearly
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Maintain the files and control logs as required by the project.
• Enhances executive's effectiveness by providing information management support; representing the executive to others.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Represents the executive by attending meetings in the executive's absence; speaking for the executive.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Completes projects by assigning work to clerical staff; following up on results.
• Prepares reports by collecting and analyzing information. Secures information by completing data base backups.
• Helpdesk support of IT related issues
• Formulate valuable service schedules and programs for ensuring quality delivery and cost effective technical jobs.
• Well acquainted with Trouble shooting.
• Having knowledge in Windows, MS DOS, and Networking.
• Flexible and Versatile to adapt new environment and work under pressure
• Provide various testing and investigating procedures and formulate improvement measures to all accessible procedures.
• Provide proper analytical methods for various client equipments and determining service and supply requirements. Practiced Office Package: Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, Microsoft Outlook Express
• All kind of Editing/printing operations using windows based applications.
• Sending/ receiving faxes.
• Well acquainted with Trouble shooting.
• Having knowledge in Windows, MS DOS, Networking
• Flexible and Versatile to adapt new environment and work under pressure
• Collecting and sharing information over internet.
• Very good typing speed, Internet expert, Data entry operations.
• Typing Speed: Speed more than 60 words per minute
• Maintain Incoming/outgoing calls & email.
• Preparation of documents.
• Collect the desired information from each department.
• Follow up the pending issues.
• Arrange the meeting.
• Agenda and prepare minutes of meeting.
• Assist GM for business meeting, traveling arrangements.
• Assigned in accordance with the office procedures of individual establishments
• Stenography
• Office machine Maintenance including printers, laptops.
• Dealing with company supply products..
• Collect the desired information from each department.
• Flexible and Versatile to adapt new environment and work under pressure.