اكشاي سورياوانشي

Administrator في Almana group

• قطر - الدوحة
• أشغل هذه الوظيفة منذ أغسطس 2012

• Perform various clerical, administrative, or secretarial duties to support requirements and maintain the office functions smoothly on daily basis.
• Compose reports and correspondence containing decision of designated manager.
• Follow up with various service providers for contract renewals, queries etc.
• Follow up with local lawyers office of pending matters
• Receive and negotiate quotations for contract renewals
• Coordinate and provide professional support for staff meetings.
• Establish and maintain confidential filing system, categorize & maintain manuals, sensitive correspondence & other source material.
• Prepare/ distribute correspondences, send faxes, reply to e-mails maintain minutes of meetings.
• Record all incoming and outgoing mails. Distribution of mails.
• Process/ arrange staff duty travel papers (exit permit, tickets etc.), representatives/visitor’s visa, air tickets, hotel accommodations, per Diem allowances
• Assist in welcoming visitors.
• Receive / Answer telephone calls/inquiries and ensure that messages are taken clearly and delivered promptly.
• Maintain and update the directories and contacts.
• Process, update and maintain staff various records (attendance/timesheets, overtime rendered, leave applications, manuals, training records, various passes, visas etc.) in the department .Update and maintain the database.
• Arrange, participate in, and implement, as directed, conferences and meetings.
• Monitor office / pantry supplies consumption and prepare requisition for replenishment to maintain sufficient supplies and smooth flow of the office operation.
• Ensure all information received is disseminated to the concerned personnel immediately.
• Ensure stock levels are maintained.
• Coordinate and ensure that all administrative issues are sorted out.