Talent Acquisition Specialist
Abu Dhabi Vocational Education & Training Institute
Total years of experience :12 years, 6 Months
Am responsible for recruiting higher education faculties, such as master’s degree and PhD holders For Abu Dhabi Polytechnic, plus admin roles such as HR, finance, internal audit, communication, and procurement. Plus, my duty I am managing 2 people in recruitment team.
• Receive recruitment requests and verify against existing vacancies, follow up for updated job descriptions to place appropriate job adverts.
• Develop posting to attract applications from both local and international recruitment pools.
• Advertise vacancies through recruitment channels such as: LinkedIn, Bayt, guardian, recruitment agencies, recruitment portal, etc.
• Support the organization Emiratization plan through active sourcing and recruitment of UAE.
• Head hunt candidates through recruitment channels.
• Arranging interviews: face to face, video. This involves coordinating with candidates, interview teams and service providers.
• Secure necessary documents from recommended candidates for submitting security clearance application.
• Serves as the main point of contact for candidates and screening team members with questions arising during the selection process.
• Prepare salary assessments, initial offer, and contracts for new hire candidates.
• Sends out offer packages and escalates subsequent candidates’ queries.
• Responsible for oversight of candidate applications as they are tracked within the system.
• Create and maintain recruitment databases, confidential filing system of both hard and soft files.
• Liaise with Employee Relations for recruitment, promotional material development.
• Responsible of the onboarding of oversees and local new joiners.
• Coordinates with campus and Public Relations officer regarding smooth visa process.
• For Directorate overseas hires, administer and coordinate the mobilization process, like, airline and hotel bookings, conducting orientation for newly recruited employees
• Prepare Reports & Statistics related HR activities as required by Manager
• Liaise with support functions of Finance, HR, Admin.
• Coordinate the mobilization process of new hires with the HR Department and campuses.
Talent Acquisition Specialist, achieves staffing objectives by recruiting and evaluating job candidates, advising managers, and managing relocations and intern program. Establishes recruiting requirements by studying organization plans and objectives and meeting with managers to discuss the required needs.
• Handling recruitment formalities for local and overseas new hires, such as sourcing, screening, and interviewing of candidates.
• Update position opening on HCT's website career page in a timely manner.
• Maintain a database of resumes and filter the database by items that are interesting for selection purposes.
• Conduct initial interviews with applicants and schedule for interviews with other concerned line managers.
• Prepare job offers and/or rejection letters based on templates.
• Attend recruitment events and job fairs to meet with potential candidates and promote HCT to the labor force.
• Provide feedback for the candidates as and when required as per HCT recruitment policies.
• Coordinate candidate pre-employment due diligence activities and background checks with relevant governmental entities.
• Keep records of candidate interviews & personal information required for recruitment process.
• Update the filing system with all documents in relation to recruitment and work with Employee Services for data backup.
Talent Acquisition Coordinator determines applicant requirements by studying job description and qualifications. Attracts applicants by placing job advertisements through different channels, contacting recruiters, and using job sites. Determines applicant qualifications by interviewing applicants, analyzing responses, verifying references, and comparing qualifications to job requirements.
• Recruit Direct Hires, Contractors, Individual Consultant and Trainees.
• Conduct interviews to Candidates.
• Direct contacting with candidates through phone & emails.
• Post organization vacancies using the available tools & advertising channels.
• Instructing candidates while signing the contract. (clarifying all things for new joiners while signing the contact).
• Worked on Recruitment (Direct Hires, Contractors, Individual Consultant) Procedure and Trainee (Internship/Summer Trainee) procedure.
• Coordinate externally with universities & internally with the functions to process all internship / summer work placements requests & ensure that students go through a smooth learning.
• Represent ENEC in local recruitment events.
• Prepare regular recruitment reports.
• Handling the budget of the trainees.
• Submitting Security clearance regularly.
• Keep records of candidate interviews & personal information required for recruitment process.
• Update line managers with latest recruitment status, & generate reports as required.
• Implement internship/summer trainee policy and procedure.
• Project manager for “I train to work program”, especially for UAE nationals.
Administrative officer, responsible for overseeing the day-to-day operations of a business. Include hiring staff members, leading department meetings and communicating with upper- management to implement new policies and procedures among daily operations.
• Reporting directly to the Vice President.
• Ensure direct delivery of confidential materials, mails.
• Handling the budget of the division.
• Follows up with Finance Division on contracts, purchase requests, financial status & plans.
• Dispatches outgoing mail & maintain record of documents.
• Handles & tracks the calendar of VP, schedule meetings & appointments.
• Write business letters, reports, statements & office memos using word processing occasional contacts with ADNOC & contractors to obtain collect information.
• In charge of external events conferences, seminars, trainings etc. registration of the division.
• Regular contacts with Manpower Planning during the pre-recruitment, mobilization & post-recruitment stage of contractor/direct hire personnel.
• Monitor, control & report safety KPI of the division.
Accountant Officer, responsibility is taking care of the financial records of an organization. Such as recording transactions, payments and expenses and processing invoices, receiving payments cash and credit, preparing bank receipts.
• Prepare invoices, credit, & debit notes to various clients.
• Receive payments from cash & credit clients.
• Prepare multi-Bank receipts.
• Follow up payments to various clients.
• Compile & sort documents, such as invoices, DSR, and EXO accordingly.
• Make payment vouchers.
• Prepares consolidated invoice to various clients.
• Bank reconciliation.
• Posting of receipt vouchers to the system.
• Reconciliation of payments received from miscellaneous customers.
• Assist in preparation of financial statements.
• Posting of coupons using the “BOSS” accounting software.