Alaa Fahmy

Taking up the all the responsibilities of purchasing and logistics for a group of ASG projects in Egypt and Africa (AFD 66kV AIS substation in Aswan, Alamine Podium Towers, and Rehabilitation of 63/30/5.5 kV Moanda substation in Gabon).

Was responsible for procurement activities including logistics and customs clearance for Alfanar first solar project in Egypt (Construction of 50 MWAC solar PV project at Benban, Aswan (Phase I)

Job Description & Responsibilities
=========================
Role# 1
Taking up the ordinary purchasing role as a senior procurement engineer leading two junior engineers (remotely reporting to the central procurement unit at Alfanar headquarter in Riyadh, KSA) for a group of Alfanar running projects in KSA, UAE and Bahrain “Please refer to Job history, field# B for the detailed role description”

Role# 2
Taking up a full operational role including purchasing, logistics, customs clearance and governmental related affairs for Alfanar renewable energy project in Egypt \[50 MWAC PV Plant at Benban, Aswan (Phase-I)\]. The role included the following:

 Expediting/Processing of all the issued PO's till delivery to project site
 Tracking of shipments once departed from the origin until arrival at ports.
 Co-Ordination with central logistics (KSA) & shipper for preparation, issuance and dispatching of shipping documents.
 Submission and issuance of duties and VAT exemption letters from the related governmental authorities (GAFI, MOF and NREA).
 Conducting visits to above mentioned entities to clear any obstacles in the process (whenever required).
 Monitoring closely the process of customs clearance with the brokers and clearance of any obstacles/issues with customs authorities.
 Maintaining tracking sheets for the entire clearance process.
 Updating the relevant parties through accurate reports about material delivery.
 Maintaining soft copies records and hardware archives.
 Tracking the deductions of received material from the main BOQ of the project.
 Receiving invoices/receipts/claims from brokers, review the same and verify each document in preparation for financial settlement.
 Initiation and follow up of vendors/ customs/brokers payments with accounts.
 Coordination of land transportation between ports and site ensuring that client’s regulations (Quality& HSE) are well fulfilled by transportation contractors.
 Reporting for delays/problems on time if any, working on a corrective and preventive actions to avoid same in future.
 Updating with any changes in laws/instructions/market conditions/governmental decrees

Handling the complete procurement process for the assigned projects (380 kv BSP/132 kV BSP/OHTL/ or combined) as summarized hereunder:

* Reception of project hand over documents from tender department.
* Issuance of Main/Major material Contracts and Purchase Orders fulfilling the pre-bid agreements performed during tendering stage.
* Reception of PR’s and RFQ technical documents from project team.
* Preparation and floating of RFQ’s to vendors.
* Forwarding the received bids to project team for technical evaluation, co-ordination between the two parties until clearance of all clarifications/requirements from vendors.
* Preparation of comparison sheet and negotiation with the approved vendors (depends on the authority limit “i.e. PO value”) to obtain the best solution in terms of price, technical evaluation, delivery time, payment facilities and project manager recommendation as well.
* Handing over the case to the project Purchase officer to generate the DPO on SAP.
* Obtaining Project manager and SCD management (depends on the authority limit “i.e. PO value”) approval on the DPO.
* Expediting the PO release strategy on SAP until final issuance of PO to vendor.
* Expediting the order acknowledgement and handing over the PO to project team for follow up.
* Monitoring supplier performance, fulfillment, and compliance to PO terms and conditions along the PO/Contract validity.
* Preparation of cash flow timetable for the Main/Major material PO’s/Contracts at the beginning of the project and forwarding the same to accounts department.
* In co-ordination with project team and vendors, arrangement of inspection of goods, follow up the clearance of all comments/snags until securing the release for shipment order from project team.
* Reviewing vendor’s payments requests and authorizing of the same from SCD management (with respect to the applicable authority limit “i.e. PO value”).
* Reviewing vendor’s Letter of Credits (LC’s) and its amendments/extensions and authorizing of the same from the SCD management (with respect to the applicable authority limit “i.e. PO value”).
* Reviewing vendor’s Bank Guarantee’s (Advanced Payment and Performance) and its extensions/releases and authorizing of the same from the SCD management (with respect to the applicable authority limit “i.e. PO value”).
* In co-ordination with projects department, preparation of foreign currency statement and bi-weekly monitoring of updates of foreign currency requirements for both issued and expected Purchase Orders and providing the same to accounts department.
* Reviewing logistics PO’s/Contracts (ex. Appointment of freight forwarders and Inland transportation for heavy lifts) after being prepared by logistics department and authorizing of the same from SCD management (with respect to the applicable authority limit “i.e. PO value”).

List of Projects:-
=============

Construction of 380/132/33 kV TABARJAL BSP

Construction of 380 kV QURAYYAT BSP

Construction of 380 kV AL JOUF-2 BSP & EXP OF AL JOUF -1 380/132 kV BSP SS

Construction of 380/132/13.8 kV NEW ARAR BSP

Construction of 380/132/33kV WAAD AL SHAMAL BSP

Construction of NEW ALKHUZAM (JEDDAH) 380/110/13.8 kV BSP

Leading a team of 4 procurement engineers and 3 purchasing specialists and 1 department assistant in the strategic sourcing of materials
and services

Develops, implements, and maintains policies, procedures, and material control systems to reduce costs, streamline procedures, and implement solutions.

Working closely with relevant parties from tendering, planning, project, construction, finance, facility and IT.

Monitor cash flow and work closely with finance and budget.

Team leading and monitoring

Supplier Relationship Management

Market Analysis

Internal Controls & Auditing

Responsible for handling the complete procurement cycle for the mega
turnkey projects being delivered by the company.

** The work flow included the following tasks;

o Receiving the project documents (BOQs and technical specs from the technical office), (copy of the project contract, project schedule (MTS), approved vendor List, and budget details) from
the project manager.

o Floating the RFQs to the vendors and receive the corresponding complete techno-commercial submittals.

o Co-ordination with the technical office to inspect which technical offers are matching the technical specs (technical evaluation).

o Prepare the commercial comparison sheet (commercial evaluation).

o Co-Ordination with the project management team to prepare the technical submittals to the consultant.

o Co-ordination between the technical office and the approved vendors to eliminate any technical comments/conflicts or requirements from the consultant.

o Negotiation with the approved vendors to finally select the optimum solution with respect to the price (compared to the budget), technical evaluation, commercial terms, quality, history
and other factors.

o Issuance of the purchase orders, receiving the confirmations and expediting of the purchase orders until the delivery date.

o Co-ordination with the local/foreign logistics to transport/ship the goods from the vendors warehouses to the sites.

o Follow with the vendors to clear any conflict/defect in the received materials.

o Following of the MRVs (Material receiving vouchers) and MIRs (Material inspection vouchers) from the sites.

o Handling the payment documents and follow up of the payments with the finance.

** The supply Included the following categories of material:

o HV equipment (HVCB, Surge arrester, Switch disconnector, CT, VT… etc.
o MV/LV Switch gears
o MV/LV Panels
o Oil/Dry Transformers
o MV/LV/Control/Instrumentation/Telephone Cables
o DC System (UPS, Switch Boards, Batteries, Battery Chargers)
o BMS “Battery Monitoring System”
o Control System components (DCS, SCADA… etc.)
o Protection System panels (Enclosures, Relays, Transducers... etc.)
o Field Instrumentation.
o Earthing/Lightening
o Steel and electrical piping and Fittings
o Light Current systems (Fire alarm, Telephone, Lighting, CCTV, Access Control, MATV, Public Address, A/V, …, etc)
o BMS “Building management system”
o Cable Routing Systems (Ladders, Trays and accessories)
o Electrical Test Equipment
o HVAC
o Fire fighting
o Other material

List of Projects:-
=============

Banha Power Station, 750 MW Combined Cycle Project “CP-117 Contract”

Giza North Power Station, 2250 MW Combined Cycle Project (Modules I, II and III) “CP-117 Contract”

El-Ain El-Sokhna 2×650 MW Supercritical Thermal Power Plant, Egypt

Abu Qir Thermal Power Plant Units 6 & 7 2×650 MW Gas/Oil Fired Units, Egypt “CP-117 & CP-118 Contracts”

Lina farm 66/22 kV AIS substation

EL Nour & Moheet Zaghlol water pumping stations
40MW Diesel Fired Power Plants, Cameroon

PSP New administrative building (5th settlement)

ENR Level Crossing Development, Phase 2

Kattameya Airbase - Apache

Handling a complete procurement cycle for purchase orders
and contracts covering the PRs received from both electrical
and automation departments \[Inspecting the warehouse,
requesting bids, evaluation of bids, selection of suppliers,
negotiation about prices, delivery schedule, payment term and
other commercial conditions\]
Co-ordination with local and foreign logistics dept. to ensure
smooth delivery of the goods from the suppliers
Co-ordination with quality assurance dept., workshops and
sites to ensure the quality of the material delivered by the
suppliers
Handling irregularities that may result in during deliveries and
treat claims of the requesters of material
Ensure availability of the raw material in the warehouse of the
company by ordering spare quantities of the material usually
utilized by workshops and sites
Establishing long term supply chain programs (Annual price
lists, contracts, blanket orders, …., etc)
Preparation of nominated suppliers list and evaluating their
performance to identify areas requiring improvement
Reviewing current source and continually pursue new qualified
suppliers of goods and services through market intelligence
Researching and evaluating continuously existing suppliers to
convert single-source/brand to multi-source/brand
Continual improvement of the purchasing procedures by
obtaining better delivery schedules, payment facilities and
discounts
Participating in studies towards the simplification of work
procedures to meet the section’s targets, indicators and action
plans
Coordinating the yearly planned shutdown of the plants to
ensure the availability of the requested spare parts to comply
with the shutdown schedule
Providing offers to the commercial department to prepare bids for the tenders received from the clients

Responsible for preparing offers (Technical + Commercial) for the incoming RFQs to the company and make the necessary follow up
Providing/Suggesting replacements/equivalent products to the customers when better prices, faster delivery or better quality is needed
Responsible for making new customers
Programming, Testing and calibration of field instrumentations (Temperature, Pressure, Flow, ...etc.) supplied by the company
After sale jobs and services including maintenance, technical support and payment follow up
Preparing envelopes (Technical + Commercial) for the tenders in which the company participated also for attending the envelope opening sessions

Experiences Gained :
Good sales experience including convincing the client, replacement selection and tenders knowhow
A very good technical experience in selecting/suggesting the suitable field instrumentations based on the site conditions/requirements
Wide knowledge about the range of products supplied by the famous field instrumentations manufacturers (E&H, ABB, Siemens, VEGA, LOREME, Georgin, GE, …..etc)
Programming, Testing and calibration of field instrumentations (Temperature, Pressure, Flow, ...etc.) according to the client needs

Data Entry and Typist during the summer holidays