Crew Payroll Manager
Wilhelmsen group
Total years of experience :13 years, 9 Months
Managing the payroll accounting function for around 70 vessels.
• Supervise the monthly payroll process and shadow payroll for around 500 seafarers from different nationalities
and ensuring the payrolls operate incompliance in host and home country
• Analyse tax treaties between home and host countries
• Discover and identify new areas of risk, and potential non-compliance and manage to resolution and full
compliance
• Mapping, analysing and redesigning the existing payroll processes to ensure streamline payroll, improve
productivity, and optimize administration within the organization.
• Monitoring payroll team performance and training new staff
• Managing and resolving any issues related to payroll
• collaborating with human resources and accounting departments
Managing and guiding a high skilled payroll consultant to ensure timely and accurate processing of payroll for over
100 clients across Nordic countries,
• Ensuring compliance across complex statutory and regulatory landscape.
• Evaluates the working of the payroll processing system, processes, and software regularly and shares the need for
change or upgradation
• Coach, mentor and develop employees. Constructively reviewing their work to improve and advance their skills,
knowledge, and performance levels
• Ensuring that business goals are clearly communicated and linked to individual and team objectives.
• Review the implementation process in Amesto for European wide payroll outsourcing project.
• Budget and performance responsibility for the department as well as assisting the payroll director in strategic
assessments and processes.
• Perform and carry Risk Management and Internal Controls according to Quality management systems ISO
9001
• Managing the payroll accounting function for Norway-Malaysia and Brunei for over 4000 employees.
• Creating and posting payroll accounting documents in SAP.
• Monthly analysis of the accuracy of payroll cost, burdens & liabilities by cost/profit centers.
• Payroll cost distribution to various business unit and preparation of various tailor-made reports for Business units.
• Monthly accruals not posted through SAP like special bonuses, overtime, meals, transportation, pension, social security on CVA etc.
• Taxation of foreign employees (Inpats) on international assignment, Understanding the tax rules of the countries. Calculating taxes. Payment to the tax authority. Administration of tax returns preparation.
• Monthly balance sheet reconciliation for all payroll related general ledger accounts preparation and review.
• Preparation of monthly CO2 reporting (benefits for US citizens and green card holders)
• Month-end activities including month end journal entries, balance sheet and profit & loss account scrutiny, key reconciliations, variance analysis.
• Managing the Year End payroll process.
• Ensure all payroll tax processes are executed and completed in compliance with Federal and State regulations for all entities.
• Responsible for researching and resolving any tax authority inquires.
• Ensure Payroll System is maintained according to HR Policies & Financial Accounting systems.
• Collaborate with the other finance department members to support overall department goals and objectives.
• Preparation of all balance sheet accounts reconciliations in accordance with US GAAP in Blackline reconciliation tool to assure proper compliance processes are in place: Bank reconciliations, /Accounts Payable and Receivable reconciliations/Current assets and liabilities reconciliations.
• /Non-current assets and liabilities reconciliations
• Responsible for month end activities of various locations, including supporting the preparation of monthly financials by providing supporting schedules, monitoring of account movements & facilitating in clearing accounting balances.
Budgeting and forecasting- CAPEX
• Department Accounting
• Billing.
• Surveys and Documentation.
• Account payable, bank reconciliation, full cycle of accounts receivable, bank deposits, cash receipts, and collections.
• Arrangements for effective document management
• Accounting and registration of the journal
• Remittance / payment of invoices
• Follow-up of fixed registry.
• Completion of VAT-task.
• Payroll accounting.
• Filing tax returns.
• Preparation of financial statements with notes.
• Account Reconciliations and Blackline (00102989, 1
courses: Norwegian Certified Accountant (ARF) Issued