Assistant Vice President - Operations
Praxis Digital Trading Group
Total years of experience :6 years, 0 Months
Working as an Assistant Vice President - Operations, specializing in HNW and institutional client
onboarding aligned with regulatory KYC / AML due diligence.
Tasks include but are not limited to:
o Maintaining daily operational practices
o End of the day, end of the week, and end of month reporting for major stakeholders and
clients
o Client “Know Your Customer” and due diligence ingress, categorizing clients to suit
standard, enhanced or simplified due diligence
o Handle daily money movement activities such as client deposits, withdrawals and
negative balance settlement and recording them in the daily reports to ensure all
transactions are filed correctly and can be utilized for audit purposes and bi-annual
reconciliation.
o Institutional Client and Introducing Broker onboarding as per AML/KYC and due diligence
procedures.
o Reviewing certified documents submitted and storing them using the appropriate
naming sequence.
o Liaising and coordinating with the relevant teams for account creation and set up
according to the commercial agreements.
o Creating additional accounts for current clients by liaising and coordinating with the
relevant teams for account creation and set up, producing the Limited Power of Attorney
to ensure the commercial terms for the account are understood and completed, and
communicating the account details to the client.
o Tracking and monitoring any pending onboarding clients and following up in due time to
complete the onboarding process.
o Regularly updating the client and introducing broker onboarding register with new clients
which are potentially going to be onboarded. Where the information added is relevant and
used for the internal year end auditing as well as Compliance’s regulatory year-end audit.
o Regularly updating the client banking register with any recently shared banking
information by the clients for ease of reference and monitoring AML procedures.
o Bi-weekly testing of the online individual and corporate application forms to ensure they
are working as normal and can be utilized by clients. Each step is recorded and reported
and sent to the team.
o Monthly reporting of the Sales Statistics to monitor movement of onboarded clients from
when they open their accounts, send funds to the account and report month end equity.
o Bi-annual reconciliation of the DWX reports to identify any errors and lack of information
in any and all incoming and outgoing transactions, mitigate them, ensure proper
notations and account information or feedback is available for future reference.
A highly motivated Accounting graduate who is willing to do work on own initiative
and as part of the team. Committed to doing tasks effectively and efficiently. Has
passion to continuously learn, improve and innovate. Flexible and adaptable, having
worked in various departments in the company from the ground up. Initiated
strategies to improve the company’s current workflow. Currently looking for a job to
develop and further enhance skills in a healthy, business environment.
o Monthly reporting, exporting common history reports and detailed account reports for the
month and compiling these in a Balance Letter to confirm end of month balances and
account transactions for the month.
Initially worked as a Relationship Associate for INFINOX Global’s Institutional department IXO Prime and
transitioned to become the Institutional Operations Manager after a year in the role.
Tasks include but are not limited to:
o Delivering excellent customer service to internal and external customers
o Providing excellent “white glove” service to high-net-worth clientele
o Drafting & sending Introducer agreements
o Following KYC AML procedures based on risk and regulations
o Account opening and onboarding for Institutional clients and administrative duties
o Ensuring operations run smoothly and efficiently in the institutional department
o Identifying fees and profit share based on executed agreements and communicating with
Institutional clients
o Running close trade statements and equity reports
o Ensuring that documentation requirements are met and perform Anti-Money Laundering
checks for Individuals, Corporates & Asset Managers
o Ensuring clients are trading on the correct spreads and leverage
o Establishing efficient operations processes from the back end to the front end
o Producing efficiencies, new developments and improvements within the department
o Routine checks of any and all systems to ensure there are no disruptions to the business
o Handling daily money movements for clients via different payment methods such as tier
banks, cryptocurrency and other payment methods
o Providing timely and accurate reports to ensure KPIs are met
o Liaising with Compliance teams across different regulations within the team to ensure
there is no breach with the regulatory authorities
o Hiring and sourcing the team, liaising with other departments to optimize business
operations
Worked as the Operations Executive, from planning to initiation to execution. Handled daily operations
and the company accountancy.
Tasks include but are not limited to:
● Business Development
o Directly coordinates with the CEO to implement strategies.
o Liaising with business development and project management.
o Sourcing clients for potential B2B and B2C opportunities.
● Human Resource
o Finds the right candidates suitable for the position to be filled.
o Directly coordinates and supervises the team in order to maintain smooth daily
operations.
● Inventory and Supply Management
o Continuously creates optimal projections for future B2B and B2C orders.
o Negotiated contracts with suppliers and vendors.
o Implemented efficient kitchen workflow systems.
● Accounting and Finance
o Directly handling the accounting and finance duties in the company, in coordination with
the CEO.
o Continuously updating the summary of income and expense.
o Implemented the Quickbooks Enterprise account of the company for better reporting.
● Marketing and Social Media
o In charge of all social media accounts.
o Creates posts for all the social media accounts on a regular basis to maintain a presence in
the market in liaison with the outsourced photographer.
o Creates and strategizes marketing content that is suitable and in line with the company’s
brand guidelines.
Worked as the Assistant to the Project Manager, coordinating directly to the Project Manager and
handling daily operations.
Tasks include but are not limited to:
● Project Management
o Directly coordinates with the Project Manager to implement strategies.
o Liaising with business development and project management.
o Ensured a smooth daily office workflow, supervising the team.
o Answering emails and inquiries efficiently.
o Filing and custodian of files related to each company in the Holding company.
● Human Resource
o Found the right candidates suitable for the job available.
o Maintains employee files and coordinates with the PRO for the employee’s legal files.
● Logistics and Supply Management
o Created optimal order projections to avoid wastage and maintain product freshness.
o Handled product imports from Belgium in a timely manner.
o Continuously monitoring and updating overall stock inventory.
● Accounting and Finance
o Directly handling the accounting and finance duties in the company, in coordination with
the Senior Accountant and CFO.
o Continuously updating the summary of income and expense manually and using
Quickbooks Enterprise for accurate reporting.
o Handles payments and negotiates with relevant suppliers.
o Monitoring and reporting the daily sales collection report of all branches.
o Custodian of cash sales collections and petty cash.
o Projecting accurate product price list according to product costs.
● Marketing and Social Media
o In charge of all social media accounts.
o Creates posts for all the social media accounts on a regular basis to maintain a presence in
the market.
o Creates and strategizes marketing content that is suitable for marketing to promote the
brand.
o Engages with clients and followers in all social media accounts.
Worked in different departments of the company including Customer Care, Finance and Operations, Audit and Compliance, Institution Equities and HNW& Retail Equities.
Tasks include but are not limited to:
• Created client accounts in accordance to their profile with appropriate screening.
• Transferred shares in and out of specific markets for clients who wish to move to other financial markets.
• Understanding the nature of working in the Institutional Equities department and the different software technologies that are used.
• Understanding how news from day to day affects the market, learning about different trading strategies and their importance to traders in line with the different markets and indexes around the world.
• Learning about the strength of foreign exchange, the risks associated with the market, and fundamental analysis.
• Auditing client information, trading executions and errors through recorded phone calls between clients and brokers used for receiving orders to trade. Tallying the daily statistical figures with the company software's figures to check for errors.
• Learning the daily, monthly, quarterly and annual tasks for the Finance and Operations department including preparing cheques and transfers for either retail or institutional clients.
• Sat with traders to watch the market, observe real time buy and selling of stocks, and see how client orders are executed.
Courses include: Principles of Financial Accounting, Financial Statement Analysis, Strategic Management, Principles of Marketing, Business Research Methods, Applied Management Science, Operations Management, Auditing, Cost Accounting etc.
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