Document Controller
Tecnicas Reunidas
Total years of experience :22 years, 1 Months
Assist in preparation of the Final submission Dossier documentation required by the Client by
receiving all documents from the Subcontractor and the Contractor for the compilations,
prepares approved cover page, labels, divider, indexes, merging, and manage photocopying,
scanning of all documents required for the Final submission of Dossiers.
Prepares Test package documentation such as: Marked-up piping layout / location plan,
Marked-up P&ID and/or Isometric Drawings, NDE requirements, attached NDE reports,
required RFI’s and ensures all labels, cover page, divider, indexes are all correct and based on
the required approved procedures.
Maintains daily Transmittal records of Incoming and Outgoing Final Dossiers for Civil, Structural, and Fireproofing.
Assist in Archiving the Final Dossiers such as transporting and arranging the books to the main
File room and manage the soft copy to the External Drive for safe keeping of the documents.
Inserting pending documents such as as-built P&ID and related drawings, signatory sheets,
ICAPS punchlist and approved transmittal from client in each dossier required.
Expedite RFI’s for final client review and signature.
Scanning completed RFI’s and store in its respective file location.
Do other clerical tasks as instructed by superior
• Works with Document Control Team to establish tracking and expediting metrics from site activities to input into client’s metadata tool GoCompletion and contractor’s handover control system (HCS) and resolve any discrepancies on each subsystem final reports
• Generates reports from GoCompletion, HCS and Documentum applications showing cleared inspection test reports, punched items been closed and its relevant components for the system/subsystem readiness for mechanical completion stage
• Downloading, marking up of specific subsystem engineering/construction drawings and details for the preparation of work pack to be used by engineers onsite for mechanical inspection with PMT and Client
• Liaison with handover team system owner, PMT and site engineer’s regarding all final documentation and deliverables in accordance with project specification and schedule requirements
• Day to day interfaces with PMT completions team to resolve issues within final dossier and to expedite contractor documentation
• Perform regular backups to ensure data preservation
• Ensure all technical documents, such as reports, drawings are collected and registered in system
• Work with documents and records across various departments such as Quality Control, Pre-commissioning and construction department
• Collect, copy, scan, sort, organize and store paperwork after entering data in physical and digital records
• Mainly responsible for Daily Data entry from the system (INDRA) of Field Change Sheet
• Receives, official letters, catalogues and stores hard copies and electronic copies of all technical drawings, reports and related information in an orderly manner, in line with policies and procedures.
• Allocates and controls the document numbering system for the project work.
• Works with precision to ensure that all electronic and hard copy filing is accurate and is easily retrievable.
• Responds in a timely manner to requests to retrieve information, information searches and general requests for support from project/department personnel.
• Supports technical projects /departments and Accurately updates information as required.
• Responsible for Daily Data entry in AMOGH such as: Isometric Drawings, Fit-up reports, Daily Welding reports, NDT Request (RT, HT, LPT, MPT, PWHT and UT) and QTS Reports (Piping, Painting, RTRP, Mechanical, Civil and E&I).
• Supervises and checks the work of Data Encoders in AMOGH and QTS system.
• Prepares and submits Weekly Progress and QTS Reports.
• Prepares and maintains reports and records in AMOGH of the following: NDT Result, Material Traceability Records, KN Welders Performance Reports, Welding Summary Reports, NDT Backlog Report and Welding Progress Report.
• Updates and maintains NDE Status reports, Welding Performance Records and Welders Performance Records.
• Ensures all documents are up to date with electronic filing system.
• Maintains the records of Non-conformance Reports and Inspection Notification.
• Assist in maintaining a comprehensive database for QC Staff recruitment tracking in Access Database.
• Assisting Unit Head - QC in scheduling interview of QC applicants and coordinate with HRD.
• Assists in Handling & maintaining project QC documents in accordance with company procedures.
• Maintaining QC Department Personnel related files such as preparing Time sheets, Leave or Annual Vacation, Monitoring residency and Gate pass expiry, Personal Call Intimation and Visa application form.
• Coordinating with QC Engineers, Inspectors & Staff of Kuwait, UAE and Egypt for Admin. relative issues.
• Performs general office duties and administrative tasks
• Maintains good rapport and professional relations at all times with colleagues, superiors and management.
1.Prepared and monitored Cash & Check Disbursement journal
2.Managed accounts of JILCF branches
3.Sometimes served as a Cashier (as assigned by the manager/supervisor)
4.Ensured compliance with accounting deadlines
5.Performed Filling and Encoding jobs
1) Maintain Textbooks, Supplies & Equipment Inventory.
2) Monitors Employee Vacation & Sick Leave.
3) Obtains SuppliesQuotations/Purchase/Inventory.
4) Purchasing Officer.
5) Payroll Assistant (using excell spreedsheets).
6) Files accounting and personnel matters.
7) Processes Personnel Benefits (Insurance, Healthcare, Retirement & Others).
8) Facilitates request for repairs & maintenance.
9) Prepares monthly schedule of company remittances to the government.
10) Monitors employee daily time records.
11) Cahier Assistant
12) Others assigned by the Accountant & Personnel Manager
Bachelor in Cooperatives was a pioneer courses in the Philippines offered only by the Polytechnic University of the Philippines. This courses evolves in Managing, Accounting, Planning, Marketing & Personal Development.