Aleena Thomas

DUTIES
Reporting & Analyzing:
• Prepare monthly P&L reports
• Conduct high-level analysis of periodic operating results, explaining variances between actual and budget.
• Assist with quarterly review presentations.
• Help business unit managers and department heads in developing high-quality business plans.
• Assist in preparing a weekly business performance update for management and operators.
• Provide and create Power BI reports and dashboards on a weekly basis.
• Review and analyze monthly management report packs, including P&L statements, cash flows, profitability KPIs, and headcount reports.
• Communicate Consolidated Daily Sales Reports in a timely manner.

Forecasting:
• Prepare monthly P&L forecasts to enable management to make informed decisions.
• Review forecast submissions to ensure they are realistic and of high quality.
• Support in the preparation of annual forecasts and budgets.

Feasibility Studies:
• Prepare feasibility studies for the opening of new locations, events, and closures.
• Conduct sensitivity analysis to identify and determine risks for senior management.

Assisting & Coordinating:
• Support department heads, area coaches, and brand leaders in understanding their P&L and other financial reports.
• Assist in design and develop management reports and templates, identifying opportunities for improvement.
• Perform ad hoc reports as assigned by the manager.
• Collaborate with lines of Business Executives in Operations, Finance, and Sales to develop and maintain teaming relationships.

Budgeting:
• Assisting in the preparation of detailed budgets for all business units and support functions, including consolidation efforts.
• Assist in presenting the budget to executive management for review, revisions, and approval.

Data Reconciliation:
• Scrutinize financial transactions, comparing and rectifying data discrepancies to ensure accuracy and integrity in financial reporting.
• Collaborate with the Accounts department to ensure accurate financial data reporting.
• Maintain profit centers, cost centers, and General Ledger accounts in Microsoft AX.

• Assist with planning, budgeting, forecasting, analysis, modelling and reporting of the total retail business
• Assist in the development of Five year strategic business plan as well as monitoring the ongoing performance and business profitability against plans to enable direction or corrective action to optimize ongoing business performances
• Model and provide previous, current and forecasted financial information to assist and enable brand, operations and support function management to review performance and build business plans that optimize trading patterns.
• Review budget against actual trading performance every period.
• Ensure timely and accurate production of reports for different brands highlighting deviations from the KPIs and presenting the findings to the top management including CEO on a weekly basis.
• Coordinate with all levels of management to gather information from all business units to collect data for monthly KPIs and quarterly control testing to analyse, summarize, providing recommendations on financial plans.
• Preparation of monthly profit & loss account, analysing the variations and reporting directly to CFO.
• Preparation of weekly sales performance and gross margin analysis report of different departments and reporting directly to CEO.
• Preparation of performance dashboards according to the requirements of management for different brands on a periodical basis.
• Gathering data from system and preparation of Cogs.
• Preparation of financial budget, sales forecasts and monitoring the variations.
• Follow up on budget, forecast including deep dive on deviations on Cogs.
• Preparation of five years financial modelling plan.
• Analysing Purchase orders and indicating the variations.

Key responsibility
• Prepares Accounts Payable and Accounts Receivables.
• Sales reconciliation.
• Inventory and audit controls.
• Monitor Accounts Receivables report on a regular interval to identify collections.
• Ensure that the different types of payments/collections are made accurately and entered in the
system and matched with related transactions.
• Follow up and process supplier/customer vouchers/invoices for payments/collections and
credit/debit notes.
• Conduct bank/cash reconciliations.
• Ensure the consistency of physical data and data in the system.
• Summarizes current financial status by collecting information; preparing balance sheet, profit and
loss statement, and other reports.
• Substantiates financial transactions by auditing documents.
• Reconciles financial discrepancies by collecting and analyzing account information.
• Prepares payments by verifying documentation, and requesting disbursements.
• Create and maintain supplier/customer data related to accounting and finance activities.
• Prepares budgeted sales and actual sales reports and pass the information to the management.

Key responsibility
• Processing corporate actions.
• Timely completion of Zen desk tickets (dealing with US clients, associates and mangers in US)
• Client account rebuilding.
• Maintains database by entering, verifying, and backing up data.
• Researching and analyzing activities of client trade transactions.
• Ensuring team’s work completion within the stipulated time.
• Allocation of team’s work in the absence of senior lead or if situation demands.
• Ensuring quality of team work and preparing reports weekly and reporting to manager and taking
necessary steps to improve the team’s work.
• Taking trainings to team and preparing team’s monthly performance report.
• Protects operations by keeping financial information confidential.
• Part of Foreign Portfolio Management Team