Personal Assistant To The CEO
Mohammed Bin Salman Foundation
Total des années d'expérience :25 years, 5 Mois
As “ADMINISTRATION MANAGER” I am fully responsible and accountable for the following activities for managing and overseeing company’s day-to-day administrative processes and make sure that the correct procedures are followed and implemented.
DUTIES and RESPONSIBILITIES:
• Develop strategies in administrative manager functions to effectively run an organization.
• Supervise and manage administrative operations of a department.
• Develop and implement administrative functions to monitor business operations.
• Manage and direct the activities of the staff in an administrative set-up.
• Manage and supervise facilities functions in a production setting facility.
• Interact with other department heads in managing the entire administrative operations.
• Develop inventory control management systems for the inventory department.
• Assist and support front desk management in handling visitors and clients.
• Develop logistics in organizing records, files and statements in an effective manner.
• Managing procurement activities and make sure that required materials to be delivered on time.
• Analyze, upgrading company IT facilities to make the company working environment more efficient, time and cost savings.
• Currently acting as “HR Manager” in the organization.
Job Responsibilities: EXECUTIVE ASSISTANT TO THE CEO (Al Ajab Group)
Conserves CEO’s time and promotes the corporate image by representing the president internally and externally; providing liaison between the president, key executives, and employees.
Job Duties:
Represents the CEO by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to the president.
Helps key executives make consistent decisions by advising them of historical precedents; serving as a liaison between them
and the president.
Arranges corporate travel and meetings by developing itineraries and agendas; scheduling the corporate jet; booking other
transportation; arranging lodging and meeting accommodations.
Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining the cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
Improves quality results by studying, evaluating, and re-designing processes; implementing changes.
Enhances president's and corporation's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
A Leading ESP Company with Superior Field Service and Competitive Advantages. Since 1980, Alkhorayef Petroleum has provided top quality
pumping systems and components that transform oil and water production, both offshore and onshore. The Alkhorayef Petroleum name
has been synonymous with quality and service globally, with an international presence in over 40 countries and six continents. Alkhorayef
Petroleum is the first Electrical Submersible Pump (ESP) manufacturer in the Middle East, actively competing, technically and commercially,
in the oil and waterESPbusinessthroughout theMiddleEast, Africa, Asia, SouthAmericaandCISregion.
Conserves President's time and promotes the corporate image by representing the president internally and externally; providing liaison
betweenthepresident, keyexecutives, andemployees.
✓ Represents the president by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate
functions;answeringquestionsandmeetingrequestsdirectedtothepresident.
✓ Helps key executives make consistent decisions by advising them of historical precedents; serving as a liaison between them andthe
president.
✓ Arranges corporate travel and meetings by developing itineraries and agendas; scheduling the corporate jet; booking other
transportation;arranginglodgingandmeetingaccommodations.
✓ Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining the
cooperationofothers;monitoringprogress;problem-solving;makingadjustmentstoplans.
✓ Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal
networks;participatinginprofessionalorganizations.
✓ Improvesqualityresultsbystudying, evaluating, andre-designingprocesses;implementingchanges.
✓ Enhances president's and corporation's reputation by accepting ownership for accomplishing new and different requests;
exploringopportunitiestoaddvaluetojobaccomplishments.
Murjan Sharq Marine for Contracting a subsidiary of James Fisher Group UK.
“Providing marine construction and maintenance of ports, breakwaters and bridges including oil spill removal/treatment,
Dredging and reclamation; Marine diving Supply and services including installation and servicing of mechanical seals. Marine Eqpt
and Personnel supply including vessel chartering and shipbuilding consultations. MSMS owns and operates high demand marine
equipment for the oil and gas marine sector in Saudi Arabia”
JobResponsibilities:PROJECT and OPERATIONSCOORDINATOR - BERRI OFFSHORE PROJECT, ABU ALI, JUBAIL, KSA.
✓ Ensurethat allprojectsare delivered on-time and within scope
✓ Track and analyze projects’ performance, expenditures, procurement and report about any possible or current
blockers, risks, overflows, deficits
✓ Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical
feasibility
✓ Collectmanagementrequirementsandtransformitintoprojectspipeline
✓ Workwithresourcemanagementonresourceplanning, availabilityandallocationaccordingtoprojectspipeline
✓ Basedonprovidedscopeandrequirementstranslatethemintotasks, scheduleandassigntasks
✓ Work withteam on project work tokeep project going accordingto schedule
✓ Communicatetothemanagement changestotheprojectscope, project schedule, andprojectcosts
✓ Track and analyze project performance, cost performance, schedule and report to the management on the changes
projectscope, project schedule, andprojectcosts, beingableto suggest theimprovementsto allthe above.
✓ Reportandescalatetomanagementasneeded
✓ Createandmaintaincomprehensiveprojectdocumentation
✓ Participateinteam’sperformancereviews
✓ Performqualityassurance
✓ Closeprojectanddocumentation, passprojectdeliverablestooperations
✓ Procuring Materials, Following up Equipments Rental from the third party, Manpower needed to ensure that it will be
mobilized at site on time.
✓ Marine Vessels Crewing, Verify crew USCG and STCW Credentials.
✓ Obtain and verify drug free status.
✓ Marine Crew CV Preparation for Saudi Aramco submittal and approval.
✓ Maintain personnel record for mariner by data entry and to documentation files.
✓ Input and verify accuracy of sign on and sign off dates and vessels.
✓ Maintain good relations with customers, vendors and mariners.
✓ Assist with company administrative reporting requirements and auxiliary crewing function such E -Verity, discharge,
medical billing, reimbursements, training, investigations, budgeting, accounting, invoicing, activations, compliance, etc.
JobResponsibilities:EXECUTIVE ASSISTANTTOTHE CEO
ConservesPresident'stimeandpromotesthecorporateimagebyrepresentingthepresidentinternallyandexternally;providing
liaisonbetweenthepresident, keyexecutives, andemployees.
✓ Represents the president by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate
functions;answeringquestionsandmeetingrequestsdirectedtothepresident.
✓ Helps key executives make consistent decisions by advising them of historical precedents; serving as a liaison between them
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✓ andthepresident.
✓ Arranges corporate travel and meetings by developing itineraries and agendas; scheduling the corporate jet; booking other
✓ transportation;arranginglodgingandmeetingaccommodations.
✓ Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining the
cooperationofothers;monitoringprogress;problem-solving;makingadjustmentstoplans.
✓ Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal
networks;participatinginprofessionalorganizations.
✓ Improvesqualityresultsbystudying, evaluating, andre-designingprocesses;implementingchanges.
✓ Enhances president's and corporation's reputation by accepting ownership for accomplishing new and different requests;
exploringopportunitiestoaddvaluetojobaccomplishments.
Since partnering with leading Dutch industrial services company Mourik in 1986, ANABEEB has always been at the forefront of the
Middle East’s industrial services market; for almost 30 years we have been bringing the latest technologies and techniques to support
refining, petrochemicaland otherprocessindustriesbasedintheregion.
ANABEEB sets the benchmark by which all other industrial services companies are judged; other maintenance contractors try to
imitate us, but never achieve the same level of quality that our longstanding clients have grown accustomedto.
ANABEEB has the largest pool of quality in-house resources in the Middle East and perhaps more importantly also has the most
experience. No other contractor can say they have carried out hundreds of large-scale turnarounds with a track record of successful
completion, on-time and leak free. Still today, many process plants insist that only ANABEEB should carry out their shutdown works.
✓ Provide administrative job for the GMD, performing duty task as he required, MS Word, PowerPoint and Excel processing,
technology research correspondence, taking telephone and relaying messages in right conduct and good manners, drafting
memos.
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✓ Travel arrangements, flight bookings, hotel, and chauffeur bookingto obtainappropriatetravel tomeet theschedules.
✓ Performsadministrativejobasherequired.
✓ Follow-ups personal or business meetings, monitoring attendance, leave, absencesat theCorporateHeadOffice.
✓ Performs office job for the GMD, appointments, meeting schedules, daily task activities, answering emails, controlling office
suppliesanddoafollow-upreporttoconcernDirectors.
✓ Monitoring and operating office facilities, coordinating with the vendor when repair is necessary. Arranging new and additional
✓ officeequipmentproposalswhenneeded.
✓ Welcoming Guests and answering queries and appointment, meetingrequesttotheGMD.
✓ Performingdataentry, word and excel sheet processingand doingPowerPointpresentationsasrequiredbytheGMD.
✓ Arrange conference and meetings for the GMD office and securing confidentiality issues of it.
✓ PreparingBoardMeetingAgenda.
✓ Arrangingflight, hotel, visasandcarservice fortheBoardMembers everyBoardMeetingoccurred.
✓ Consolidating reports for CRASIA; Australia, Singapore, India, andMalaysiaforeveryBoardMeetingsoccurred.
✓ Coordinating and communicating with other parties or divisions, or any other GMD company owned regarding providing with
information; ie; bank and cash transactions, performance, humanresources, Quotationsand project status.
✓ Responsible for filing, typing reports, correspondence, personal expenditures, pettycashandotherreportsasappropriate.
Is a multifaceted contracting company whose success rests on its highly skilled and dedicated team of professionals. Since its beginning in
1966 the company has witnessed continuous success and steady growth, which combined with its vast resources and expertise, has
made it one of the largest contracting entitiesintheMiddle East.
The wide scope of activities spans civil engineering, road and bridges, railways, building and infrastructure
A company that provides a broad range of electrical equipment from LOW VOLTAGE to HIGH VOLTAGE Switch-racks, Control Panels,
Busduct, Cable Bus, Cable Trays, Switchboards, Switchgear and High Voltage Transformers and industrial plant facilities and equipment,
replacementpartsandsuppliesandspecialized electricalengineeringservices.
✓ CoordinatorofthewholeSalesandMarketingSections.
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✓ Consolidating WESCOSAProfile to be submitted to thenew Saudi Aramco Client.
✓ Preparing Pre-Qualification information to be submitted by customer’s especially Saudi AramcoEnd Users.
✓ Coordinateswith advertisingcompany openingsin newspapers and placementofficeusingAdobeAcrobat orPDFFiles.
✓ UpdatingexperiencelistsofallSalesEngineers.
✓ Collects Information is regarding new projects via MEED and GCC Classified Ads.
✓ Collecting some information onthe direct channel to involved WESCOSA on certainprojects.
✓ Selling Company Achievements to be a part of well-known Company in GCC viaClassifiedAds.
✓ Preparingmodules, brochures, andleafletsforadvertisingpurposes.
✓ Logsforpropermonitoringallincomingandoutgoing correspondence.
✓ Preparing Delivery Note, Invoicing and Verifying Payment Status in A/R Department.
✓ ResponsibleforShipmentofMaterials.
✓ Coordinatingwiththelocaltransportertodeliverthematerials.
✓ DownloadingRFQonthecustomer’swebsite.
✓ DownloadingRFQthruSaudiAramcoPortal(SAP).
✓ PublishingSaudiAramcoJobtobeshippedusingSAP.
✓ Coordinatestothecustomersregardingtheirworkjobstatus.
✓ Updatingjobstatustotheproductiondepartment.
✓ Preparing Letter to Regret to quote when the RFQ is not in the range of WESCOSA Products.
✓ Answering all customer complaints regarding short materials and loose materials.
✓ Openingnewnegotiationsfileforquotations.
✓ PreparingdriverdetailsforSaudiAramcoGatePassaccess.
✓ Signatory,
A company that's giving a special treatment to people and giving a 100% customer’s satisfaction for Foods and Nutrition. Importing and
ExportingReadytoWearMaterials(RTW).
✓ Prepare Correspondence, reports, and materials for publications and presentations.
✓ SetupManager’stravelarrangements-flights, hotelandcarbookings.
✓ Setup accomodation and entertainment arrangements for company visitors.
✓ MaintainManager’sCalendar.
✓ PrepareandMaintainManager’sexpensereport.
✓ Setupandcoordinatemeetings.
✓ Create, transcribe, anddistributemeetingagendasandminutes.
✓ Answerstelephonecallsandhandlesitinanappropriatemanner.
✓ MeetandGreet clientsandvisitors.
✓ Performgeneralclericaldutiestoincludebutnotlimitedto:photocopying, faxing, mailingandfiling.
✓ Maintainhardcopyandelectronicfilingsystem.
✓ Signforcourierpackages.
✓ Otherdutiesasassigned.
MarketingandPurchasingOfficer
✓ Evaluate and utilize the product s and services of the company concerned with food and nutrition.
✓ Selectionoffoodforqualitythroughcustomer’sfeedbackandinformation.
✓ PurchasingWarehouseandBakeryStocks.
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✓ StockMaintenanceandInventory
✓ DataEntryandAnalysis.
✓ MerchandisingonRTWBusiness.
✓ CostEvaluation.
A company that provides a broad range of Gas Plant Facilitiesandequipment andspecializedengineering services.
✓ SecretarytoConstructionManager
✓ Performsclericalfunctionssuchasfiling, typing, andtransmittingofcommunicationsandotherimportantdocuments.
✓ Logsforpropermonitoringallincomingandoutgoingcorrespondences.
✓ Answersandplacestelephonecalls.(LocalandInternational)
✓ Filesallcommunicationsandimportantdocumentssystematicforeasyretrieval.
✓ SetsanappointmentwiththeConstructionManager.
✓ Assistingincomingvisitors.
✓ Taking-upMinutesoftheMeeting.
✓ PreparingMeetingforthewholeweek.
A company that provides a broad range of industrial plant facilities and equipment, replacement parts and supplies and specialized
engineering services.
✓ Actsas Secretary/ Coordinatorofthe wholeRecruitment andManpowerDevelopmentSection.
✓ Logsforpropermonitoringallincomingandoutgoingcorrespondences.
✓ Answersandplacestelephonecallsbothforoverseasanddomestic.
✓ Performs clerical functions such as filing, typing, and transmitting of communicationsand otherimportant documents.
✓ Filesall communications andimportant documents systematic for easy retrieval.
✓ Coordinates and set appointments for the whole Recruitment and ManpowerDevelopmentpersonnel.
✓ Encodes all data in a project worker’s resume to the 201-file database using PERSYSsystem.
✓ Assistincomingvisitorsandapplicants, especiallyifthepartyisnotaround.
✓ Controlstheissuanceofofficesupplies.
✓ Coordinates with advertising company’s openings in newspapers and placement officeusingArtsandLettersProgram.
✓ Prepares Progress Reports and Daily Accomplishment Report communications and report drafts of the Section head using
MSOffice, software packages such as (MS WORD, MS EXCEL, MS ACCESS, MS POWERPOINT, QUATROPRO, PAGEMAKER, ARTS AND
LETTERS, FOXPRO, LOTUS SUITES, LOTUS WORD FOR WINDOWS AND LOTUS SPREADSHEET.
ACollegeSchoolthatgivinga specialcourseforstudents, especiallyforadvancedtechnology.
courses: Vocational Course ComputerSecretarialandBusinessManagement(CSBM) InternationalElectronicsandTechnicalInstitute,Inc. Guadalupe,MakatiCity