Front Office Receptionist
TASC Labor for Al Futtaim Real Estate
Total years of experience :13 years, 5 Months
• Point of contact for enquiries about the real estate, guest office visits, office meeting arrangement, sorting, handling emails, incoming & outgoing documents, and answering phone calls.
• Provide administrative support to the team: encoding, filing, raising request order for stationery & pantry office supply, transmittal of documents such as tenants’ Lease contracts, cheques, bank deposit, payment receivable from clients and payment payable to the vendors.
• Coordinate with other department to arrange schedule if any requirement for sending off documents, drivers and site meeting arrangement for the executives and managers.
• Supervising office maintenance issues, office assistant & housekeeping staff to keep the work place clean
Superior Technologies & Services DMCC - JLT freezone Dubai, UAE (Industry: Telecommunications / Structured cabling products in Retail & Wholesale Trading)
HR & Admin Supervisor from January 2016 to February 2018
Main role: Act as the point of contact for all employees, providing administrative support and attending their queries.
Maintains and enhances the organization's human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practice.
Job Responsibilities:
• Supervise the overall administrative functions within the organization of 8-10 employees, office service maintenance and often oversee the support of executives as well.
• Administer Sales / Logistic support & HR related documentations such as: client appointment, freezone gate pass, goods clearance & Authorization letters, employee’s contracts of employment, employees’ visa, office trade license, required government documents, ISO, tenancy contracts etc. in DMCC free zone.
• Maintains human resources records by recording new hires, terminations, resignations, changes in job classifications, merit increases & tracking vacation leave.
• In charge of Admin petty cash fund, purchase of materials for the company, contact suppliers and research offers and quotations.
• Monitoring vendors & customers online registration on portal / ERP system.
• Generated required reports & requirements, monitored for quality assurance purposes.
• Developing and implementing policies on issues like working conditions, performance evaluation, KPI, management SOP.
• Taking minutes during organizational meeting.
• Keeping track record on documentation that follows ISO certification requirements.
• Manage customers / vendors / employees’ air travels / hotel bookings / training rooms.
• Sustain administrative requirements for sales team projects: NDA & contracts.
• Focus more on senior-level functions such as research, interacting with local vendors and the selection of products or database management.
Main role: Sustain the management in day-to-day coordination and handle of business operational activities.
Job Responsibilities:
• Provide full secretarial and administrative support to the Director / Management in a well organized and timely manner as per the service requirements
• Ensure compliance with company standards and procedures.
• Manage travel / bookings / seminar locations for the employees, top management, clients and vendors.
• Point of contact of import & local suppliers for email / phone correspondence regarding product quality & cost effective business transaction.
• Evaluate suppliers, negotiate contracts, and review product quality.
• Prepare and process requisitions and purchase orders for supplies and equipment.
• Coordinate and manage project tasks to ensure project delivery within allotted budget and timelines.
• Supporting the finance & logistic department for import & export shipments
• Issuing of selling price to the Sales team for their materials / tender quotation based on value added reseller agreement.
• Liaise between clients and sales team to ensure smooth operations delivery & offer excellent customer service.
• Act as Account assistant by encoding some accounting works in Sage system.
• Converse with logistic & warehouse on material clearance, shipments & deliveries route.
Main role: Provide support to the Procurement & Logistic Manager on buying products that are essential for the company's daily operations under supply management (such: fast moving materials to non moving ones). Reviewing the prices and quality and ensure optimal stock levels.
Job Responsibilities:
• Evaluate the import vendors, review product quality & cost, negotiating contracts, payment term and shipment terms.
• Prepares the quarterly inventory report for the movement of materials.
• Calculate on the selling price from goods cost of sale and transportation.
• Contacting suppliers to schedule deliveries or to discuss shortages or missed deliveries
• Encoding items purchased cleared at warehouse using Focus software.
• Liaise with Finance & Logistic head for bank related documents for shipments.
• Involve on semi-annual warehouse stocks inventory.
• Maintain records of goods ordered and received notes.
• Survey and procure of non stock materials in the local market to supply the overall tender / order of clients or to win the project requisition.
Main role: Undertake administrative tasks, ensuring the rest of the staff has an adequate support to work efficiently.
Job responsibilities:
• Maintains employees and company’s records, terminations, resignations, changes in job classifications, merit increases & tracking vacation & sick leave.
• Handled management calendars / appointments / travels.
• Management of office supplies & materials.
• Personally assisting the managing director & CEO of the company.
Main role: Handle the overall Reception & Administrative functions of the organization and often oversee the support of executives as well.
Job responsibilities:
• Communicating to Vendors with regards to materials cost & shipment details.
• Dealing with customers & offer quality service on queries / orders / payments & deliveries.
• Work closely with senior managerial or directorial staff to provide administrative support.
• Issuing of Sales quotation / Invoice / Delivery note to customers using Quick Book software system.
major in management accounting