Accounts Assistant cum Administrative Staff
Shouki Electronics LLC
Total des années d'expérience :9 years, 6 Mois
• As an Accounts Assistant, I am particularly working together with our General Accountant, assisting on the encoding of the invoices (purchases and sales), understanding the POS System, making payments to suppliers (usually international), financial reports.
• Exports Coordinator.
• Making Sales Invoice for Delivery to Customers.
• Making Quotations and Proforma Invoice for Clients.
• Making Local Purchased Order for sending to Suppliers.
• Posting all Purchased Orders in System (ERP Next)
• Receiving of goods from suppliers.
• Checking of Purchased Invoice versus Actual Delivery of goods.
• Receiving all cheques and cash from customers.
• Posting of all incoming cheques (Current Dated Cheque & Post Dated Cheque) in ERP and Spreadsheets.
• Making Current Dated Cheques for deposit.
• Making PDC and CDC cheques to all suppliers.
• Keeping the documents of Sales Invoices, Delivery Note, Cheques Collection and Cheque Copy, Quotation, Proforma Invoice of Clients and Supplier.
• Keeping and Maintaining Petty Cash.
• Collecting all statement of accounts to all suppliers.
• Processing employee expenses.
• Take and relay messages.
• Receive and sort mail and deliveries.
• Perform accounting and clerical functions to support supervisors.
• Compile and sort invoices and checks.
• Place checks in envelopes and mail out.
• Record business transactions and key daily worksheets to the general ledger system.
• Record charges and refunds.
• Support accounting personnel.
• Input type vouchers, invoices, checks, account statements, reports, and other records.
• Provide front desk customer service.
• File and tally deposits.
• Work with adding machines, calculators, databases and bank accounts.
• Match invoices to work orders.
• Process bills for payment.
• Open mail and match payments to invoices.
• Arrange for money to be delivered to bank.
• Utilize computer systems to run databases, pay bills and order supplies.
• Contact individuals with delinquent accounts.
• Ensure customers accept payments or refunds.
• Tallying inventory stocks from the System.
• Receiving Telephone calls.
• Photocopying needed papers for Supervisors.
• Organizing worker’s data.
• Supports Management-level staff.
• Assist in the recruitment process.
• Assist in the Payroll of employees.
• Organizing the employees Daily Time Records.
• Assist in employee leave application.
• Organizing the contracts of Employees.
Garnered 2nd honors list during my Junior and Senior year in college, garnered one of the best Thesis Research during my Senior year.