Document Controller
WISON Engineering Ltd
Total years of experience :17 years, 6 Months
North Field Expansion Project (QATARGAS)
Tecnicas Reunidas/WISON Joint Venture - EPC4 - Sulphur Facilities RLIC
* Handles all documentation requirements for Engineering, Project-Construction Group
* Controls overall Instrument related Technical & Non-Technical documents such as Drawings & Specifications, Technical Queries, Field Design Changes, TICs, Inspection Test Plans, Quality Control Plan, Method of Statements etc…
* Receiving Project drawings/documents/Vendor documents from home office & distributing as per Project Distribution Matrix.
* Provides Engineers with the latest drawings & construction related documents.
* Ensures timely issuance & distribution of all the Drawings/Documents with correct revisions to all parties as detailed in the distribution matrix contained in project procedures.
* Transmits the technical documents/drawings/project specifications to the Client for Review/Approval/Information as Project Specifications.
* Coordinate with Subcontractors & other Internal Departments for documentation related issues.
* Issuance of documents by Project EDMS and Document Imaging & Electronic file management.
Doha Metro Railway Project
• Encoding and submission of documents and drawings given by the supervisor (Plans, Procedures, Method Statements, Material Approval, IRE, RFI, Drawings, COBie Data, BIM Models, and other required documents)
• Compile/prepares various reports for the supervisor
• Input document data into the standard register ensuring that the information is accurate and up to date
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
• Maintain updated records of all documents and drawings and their distribution clearly
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability
• Maintain the files and control all incoming and outgoing documents and drawings
• Receives and control all incoming and outgoing documents and drawings
• Prepare incoming and outgoing transmittals for distribution to responsible disciplines
• Filing of drawings and project documents and other project records according to existing filing procedure ensuring safety and easy traceability
Coordinate all activities related to the Document Control procedure, including technical documents,
drawings, and commercial correspondence.
• Input document data into the standard registers ensuring that the information is accurate and up todate.
2
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate
staff, subcontractors and suppliers as applicable.
• Maintain updated records of all approved documents and drawings and their distribution clearly
• Maintain the documents and drawings in the Document Control office under safe custody without any
damage or deterioration with easy traceability.
• Maintain the files and control logs as required by the project.
• Maintain confidentiality around sensitive information and terms of agreement
• Compile and maintain control records to release letters, and documents for CFO and other
departments/third-parties.
Labeling of documents on its appropriated date, and to make it identifiable.
• Placing documents on its available locations where operations is essential, where effective functioning of
the system can be performed well.
• Distribution of documents.
• Establishing and maintaining of master list of documents for documentation.
• Documentation of files in chronological order so that adequate indexing and filing system shall be
established and in a suitable systematic manner.
• Controlling of Inbound, Outbound & ISO documents, Storage and Protection of documents, Retrieval of
documents, Approval of viewing documents, Retention of documents & Disposal of documents.
• Keeping “Superseded” documents for file copy & reference.
Duties & Responsibilities:
• Manage all confidential documents for tendering of prospective projects
• Prepare supply/subcontractor enquiries in coordination with the appointed Lead Estimator
• Provide technical assistance to all senior engineers
• Involved in the preparation of tender submissions and other engineering department activities such as
setting up of booth for various exhibitions.
• Manage all project technical documents and correspondences at Project Office.
• Manage all project incoming and outgoing correspondences (letter, memo, fax, etc).
• Assist in the management of all project technical documents at Project Site.
• Safe-keep and manage the distribution of all project drawings and received from the subcontractors.
• Maintain an updated electronic file of all drawings and received from the subcontractors.
• Register and upload Inspection and Concrete Pouring Requests to the Client’s EDMS, Aconex.
Ensures proper document classification, sorting, filing and proper archiving.
• Scanning all original documents and uploading them in the master log folder.
• Verifying different types of documents such as Reports, RFIs, Drawings, Method Statement,
Correspondence and preparing logs.
• Updating transmittal register and logs for all incoming and outgoing documents.
• Prepare report as required by the Project Manager
Responsible for recording, monitoring, distributing and reporting of technical documents to assure that
the latest and accurate information are being used by the project disciplines.
• Facilitates and expedites interdisciplinary reviews of Engineering and Vendor documents.
• Prepares various reports such as overdue documents of vendors and disciplines and document status of
the project
• Ensures the filing system for any of the project drawings, documents and correspondences are properly
and orderly filled in accordance to the Document Control Procedure.
• Responsible in downloading and printing of approved documents
• Performs any other tasks assigned by the Project Engineers
• Receiving, reproduction, distribution and dispatch of project documents, within and outside the
department
College
College
courses: Secondary > ICEHS – Regional Science High School for Region XII