Document Controller
TASC Outsourcing
Total years of experience :13 years, 3 Months
● Scanning of contracts and sending to respective Account manager.
● Uploading contracts in ERP for digital record and filing for archiving.
● of contract as instructed by legal team. ●
teams.
● Generating authorized invoice in the ERP and sending the hardcopies to clients.
● Responsible for receiving, sorting and preparation of invoices for scanning.
● Assisting and helping accountant in preparing of invoice supporting.
● Invoice printing and checking before sending to client and logging of all dispatch in the ERP tracker.
● Checking and verification of documents and ensure proper documentation for internal and external auditors
review.
● Handles incoming calls and inquiries from prospective internal and outsourced staffs.
● Handles petty cash fund - Disbursement, recording and replenishment.
● Arrange document/parcel collection or delivery through courier.
● Perform other duties assigned by chief accountant.
● Preparing documents (i.e. Application form, Loans, Voucher, Mortgage, Cheques, Mandates and Security) to be scan according to barcode.
● Scanning the documents according to branch and classifications.
● Uploading the scanned documents in the GWIS system.
● Checking the uploaded images by branch in the system for discrepancies.
● Updating cheques records in excel application according to branch.
● Refiling the documents after scanned.
● Receiving the Files/Documents/Cheques according to Internal Mailing List/Control Sheets.
● Verifying the availability of Bank/Customer Documents against "Documents Pre-Checklists" and
Labeling.
● Data Entry of Files/Documents/Cheques in User defines software/manual through excel or access.
● Input the document data into the ENBD system and ensuring that the information is accurate and up to
date.
● Document Preparation (according to required classes) and Documentation.
● Checking documents in Docsafe for correct data input and Document classes as per bank instructions.
● Document tagging according to class.
● Edit/Updates all tagged documents according to the correct classes for releasing.
• Making payroll for monthly basis.
• Prepare weekly and monthly statistics report.
• Carry out various functions as to receiving, safekeeping and maintaining company documents for reproduction and distribution.
• Document classification, sorting, filing, archiving and retrieval in accordance to the company’s document indexing system.
• Facilitate in the preparation of daily accomplishment report.
• Reviewing incoming and outgoing correspondences and draft response letters.
• Encode and maintain operating procedures and manuals and ensure that it confirms with the standard format.
• Assist in the preparation of meeting and conferences.
• Provide copying, scanning support, distribution of documents, retrieval and filling of all necessary documents.
● Encoding new customers accounts.
● Maintains customer records by updating account information.
● Prepares source data for computer entry by compiling and sorting information; establishing entry priorities. ● Processes customer and account source documents by reviewing data for deficiencies; resolving
discrepancies by using standard procedures or returning incomplete documents to the team leader for
resolution.
● Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical
scanner according to screen format.
● Verifies entered customer and account data by reviewing, correcting, deleting, or reentering data; ● Secures information by completing database backups.
● Knowledgeable on MS OFFICE (WORD, EXCEL, POWERPOINT, ACCESS) ● Knowledgeable on Computer Programming (VB.net, ASP.net, C, C++)
● Computer troubleshooting
● 50 above WPM typing skills
● Flexible, hardworking and systematic.