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Alexandra Ciceu, Executive/ Personal Assistant to Shareholder

Alexandra Ciceu

Executive/ Personal Assistant to Shareholder·EP Group,

United Arab Emirates

Higher diploma, Business Studies

Work experience

Total years of experience: 10 years, 7 months

Executive/ Personal Assistant to Shareholder

January 2025 - Present

EP Group,

Dubai, United Arab Emirates

January 2025 - Present

• Manage diaries, schedules and priorities. Coordinate high-level multiple time seamless
Company industry:
Pharmaceutical Manufacturing

Executive Assistant to CEO and Founder

January 2024 - January 2025

Pristine Models and Events,

Dubai, United Arab Emirates

January 2024 - January 2025

• Coordinated daily schedules for the CEO with meticulous attention to detail.
• Managed travel and accommodation arrangements. Processed invoices and accurately and efficiently.
• Scheduled appointments and conference calls across different time zones.
• project management project completion.
• Facilitated training sessions and enhanced onboarding experiences. Updated database and executive diaries.
Company industry:
Modeling & Talent Agency

Senior Office Administrator Specialist

January 2019 - January 2024

William Blair International,

London, United Kingdom

January 2019 - January 2024

• Managed day-to-day office operations and employee scheduling.
• Updated executive diaries with daily appointments, set reminders, and added key
details.
• Organized office events such as client and employee events and volunteer days.
• Created office policies and maintained corporate documents.
• Assisted with office relocation and the creation of WELL and BREEAM certifications.
• Reviewed contractor services and improved operational management processes.
Company industry:
Financial Services

Office Administrator Specialist

January 2018 - January 2019

Angela Mortimer/ William Blair International,

London, United Kingdom

January 2018 - January 2019

• Handled incoming phone calls with professionalism.
• Responded to external inquiries, providing efficient assistance.
• Provided support to clients and contractors.
• Coordinated catering arrangements and prepared meeting spaces for client meetings.
• Scheduled and managed meetings, including setting up video conferences.
• Oversaw office supply inventory and placed orders to ensure adequate stock levels.
• Managed incoming and outgoing mail, including organizing courier services.
• Assisted with event planning, including logistics and coordination.
• Processed and managed expense reports accurately and efficiently.
Company industry:
Financial Services

Office Manager (Temp Role)

June 2018 - August 2018

Burgess Yachts,

London, United Kingdom

June 2018 - August 2018

• Managed office operations, including scheduling, travel, and meetings.
• Produced monthly reports and improved office efficiency.
• Coordinated with vendors for maintenance and repair needs.
• Produced and distributed monthly reports using Excel knowledge, enabling improved
business analysis.
• Monitored and proactively replenished office supply inventory for seamless
operations.
• Handled incoming calls and correspondence, resulting in timely responses and
decision-making.
• Negotiated contracts with vendors and managed office supply inventory.
Company industry:
Maritime & Marine Engineering
Job role:
Secretarial

Front Desk Receptionist

November 2016 - January 2018

South Kensington Club,

London, United Kingdom

November 2016 - January 2018

• Managed day-to-day office operations and client interactions.
• Updated SOPs and ensured compliance with safety protocols.
• Managed supplier relationships and processed invoices.
• Utilized Microsoft Excel for reporting and managing company metrics.
• Processed invoices and financial data with strong eye for detail.
Company industry:
Hospitality & Accomodation

Executive Assistant to CEO and Founder

January 2015 - December 2015

White Star Charter,

Malaga, Spain

January 2015 - December 2015

• Provided assistance to the CEO during international business trips.
• Managed correspondence and scheduled appointments.
• Streamlined administrative processes and improved office efficiency.
• Operated multi-line phone systems, handling high volume of calls daily.
• Updated executive diaries with daily appointments, set reminders, and added key
details.
• Liaised with clients and stakeholders for effective relationship management.
• Attended events and created new contacts within different areas of expertise.
• Took minutes during meetings and assisted with charters.
Company industry:
Watches & Luxury Goods

Education

London South Bank University

June 2015

June 2015

Higher diploma, Business Studies

United Kingdom

Skills

BOOKING (RESOURCE PLANNING SOFTWARE)
Expert
BOOKING (RESOURCE PLANNING SOFTWARE)
Expert
DATA ENTRY
Expert
DATA ENTRY
Expert
Minutes
Expert
Minutes
Expert
Secretarial
Expert
Secretarial
Expert
Preparation
Expert
Preparation
Expert
Microsoft Office
Expert
Microsoft Office
Expert
OFFICE PROCEDURES
Intermediate
OFFICE PROCEDURES
Intermediate
FILE ORGANIZATION
Intermediate
FILE ORGANIZATION
Intermediate
ORGANIZATIONAL SKILLS
Intermediate
ORGANIZATIONAL SKILLS
Intermediate
PROJECT MANAGEMENT
Intermediate
PROJECT MANAGEMENT
Intermediate
OFFICE MANAGEMENT
Intermediate
OFFICE MANAGEMENT
Intermediate
OPERATIONS MANAGEMENT
Intermediate
OPERATIONS MANAGEMENT
Intermediate
INVENTORY MANAGEMENT
Intermediate
INVENTORY MANAGEMENT
Intermediate
OPERATIONS
Expert
OPERATIONS
Expert
COLLECTIONS
Expert
COLLECTIONS
Expert
SCHEDULING
Expert
SCHEDULING
Expert
CUSTOMER SERVICE
Intermediate
CUSTOMER SERVICE
Intermediate
FIRST AID
Intermediate
FIRST AID
Intermediate
Analytical
Expert
Analytical
Expert
Time Management
Expert
Time Management
Expert
Problem solving
Expert
Problem solving
Expert
Interpersonal
Expert
Interpersonal
Expert
Administration
Expert
Administration
Expert
Project Management
Expert
Project Management
Expert
Management
Intermediate
Management
Intermediate
Microsoft Excel
Expert
Microsoft Excel
Expert

Languages

Romanian
Native Speaker
English
Expert
Spanish
Intermediate