Sr. HR & Admin. - Assist HR Manager
Pivot Engineering & General Contracting
Total years of experience :26 years, 8 Months
Duties and Responsibilities:
Respond to internal and external HR-related inquiries or requests and provide assistance.
Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates, etc.) in both paper and the database and ensure all employment requirements are met.
Support the recruitment/hiring process by sourcing candidates, performing background checks, assisting in shortlisting, issuing employment contracts, etc.
Assist supervisors in performance management procedures Schedule meetings, interviews, HR events, etc., and maintain the team’s agenda.
Coordinate training sessions and seminars. Produce and submit reports on general HR activity.
Assist in ad-hoc HR projects, like a collection of employee feedback Support other functions as assigned.
Follow up on the building permits, completion certificates, clearances, NOC, and all arrangements for starting & completion of projects.
Follow up the process of registration with the local authorities for prequalification of the company.
Follow up on the labor accommodation, and solve the legal problems for it.
Follow up on some of the company’s logistic issues.
Supporting the projects by obtaining the necessary permissions from the government departments for the connections, road cutting, dewatering, tower cranes, etc.
Follow up on the return of the bank guarantees from the government/clients.
Follow up the delayed payments with clients. Site visits for all the new jobs.
Follow up on the Petrol cards, Diesel Tanks, Oil, etc.
submission Approval (Dubai & Abu Dhabi) Services:
Dubai Municipality DM. Dubai civil Defence DCD. DDA TECOM.
RTA & TRAKHEES. DEWA.
Duties and Responsibilities:
Provide Direction and Manage employees in the departments to perform their delegated tasks.
Managing Approvals in the project and liaising with all the parties - Governments.
Liaise with principals (managers) for all the project requirements.
Carrying out all external project works from government departments and closing the project with all required and coordinated with the project management, consultant, and customer until the final Handover.
Dealing with the system of government departments, headed by municipalities for the delivery and download of the project.
Assist Sr.HR & Admin manager in daily operational activities of the HR Department and communication of records required by law or local governing bodies, or other departments in the organization.
Assist Sr.HR & Admin Manager in ensuring compliance with Ministry of Labor, and UAE legislation, standards, systems, and regulations, in all HR activities.
Prepare, maintain, update and communicate Employee Handbook and HR policies and procedures manual.
Set up and Maintain, a clear and traceable filing system - Employee records in hard & soft copy.
Manage administrative personnel tasks process, such as monitoring attendance, processing leave applications, transfers, benefit claims, etc.
Organize, schedule, and coordinate interviews on instruction from Sr.HR & Admin Manager.
Facilitate recruitment and process employment applications. Research, develop, and implement new benefits packages and undertake job evaluations to ensure equitable pay between those doing similar jobs within the organization and fair.
Monitors the effectiveness of existing compensation policies, guidelines, es, and procedures, recommending plan revision as well as new plans which are cost-effective and consistent with compensation trends and Corporate objectives.
Overseeing Professional Development of all employees, and creating an Annual Training Calendar.
Consolidate Annual Training plans for all employees and communicate the same to all respective departments.
Monitor and supervise Training Deployment.
Check and maintain Training records and uses that to formulate future training categories and plans.
Compile Training Feedback Forms and generate reports. Liaison with External Training Vendors.
Develop and create awareness among employees about the importance of Continuous training.
Receive and investigate staff complaints & solve them. Responsible for managing all administrative activities.
Duties and Responsibilities:
Responsible for managing all administrative activities. Administrative policy planning, evaluation, and application. Monitored administrative staff for proficient and effective performance.
Responsible for coordination with legislative and Municipality, Water & Elet., Traffic Dept. and Legal Dept.
Assessed fiscal and personnel management functions to ensure compliance with government rules and regulations.
Responsible for Inventory and control of furnishings and computer resources.
Maintain extensive staff personnel files, containing confidential materials (e.g. salaries, evaluations).
Handle sensitive information circulated to the Site Office in strict confidence.
Investigate staff complaints.
Communicate to the HR & Administration Manager / General Manager any problems.
Encountered in the performance of his subordinates or other staff members.
Administrative Personnel tasks process such as monitoring attendance, processing of leave applications, transfers, benefit claims, etc.
Managing transportation for Staff & Labours.
Coordinate with Sub-Contractors to control staff and labors' activities.
Duties and Responsibilities:
Provide Direction and supervision to employees in the Department.
Maintain and develop HR and Administration policies and procedures.
Monitor employees’ adherence to the policies and procedures. Prepare Annual HR Budget.
Monitor actual performance vs. budget. Prepare variance analysis with explanations.
Assist in developing the Company's HR manpower requirements. Involved in the recruitment process. Defining job requirements, skills, etc.
Assist in the development of a performance management system utilizing effective performance criteria.
Assist in the development of a Compensation Structure including benefits for the organization.
Develop training and Career programs for the organization in accordance with the Company’s requirements.
Provide employee counseling and handle employee-related issues.
Administrative Personnel tasks process such as monitoring attendance, processing of leave applications, transfers, benefit claims, etc.
Involved in the Succession Planning process. Investigate staff complaints.
Communicate to the Finance & Administration Manager / General Manager any problems encountered in the performance
of his subordinates or other staff members.
Ensure all related insurance issues i.e. renewing the policies, acquisition, requirements, amendments, claims …etc.
Drillcon International L.L.C
Duties and Responsibilities:
Consult catalogs and other relative information and interview suppliers to obtain the best prices in accordance with the company’s requirements.
Fulfilling all departments’ requirements for all local purchases other than raw materials on a timely basis after getting approval from the Department Manager.
Obtain Quotations against specifications and verify specifications, price, and delivery time.
Prepare purchasing contracts /purchase orders for delivery by suppliers.
Prepare purchase orders for overseas spare parts purchases, maintain relevant records, follow up on all documentation- related, payments to the suppliers and verify that the items purchased are matched with the purchase order.
Compare prices, specifications, and delivery dates and forward comparative analysis to the Finance & Administration Manager. Compile records of items purchased with details like prices, inventory, and quantity and compute the total cost of items or services purchased.
Verify invoices from suppliers and forward invoices for approval of payments.
Ensure that the quantity purchased is received.
Maintain proper documentation and records for all items purchased.
Coordinate with accounts about supplier payments.
Ensure that all company vehicles are insured and have valid car registration cards.
Assist the HR Supervisor in fulfilling the insurance for all requirements.
Coordinate with PRO for vehicle renewal.
Supervise the laborer's camp and ensure that all laborers comply, with rules and standards and fulfill the requirements of the labor after justifications.
Perform any other duty as delegated by the Finance & Administration Manager / HR Supervisor.
Duties and Responsibilities:
Execute marketing plans and programmers.
Conduct marketing surveys on current and new products. Gather, analyze, and maintain marketing information.
Conduct analysis of present and potential markets.
Assist in the presentation of the promotional, and educational literature to existing and potential customers.
Assist in the hosting of Seminars.
Research market conditions/gathering market intelligence in the local, regional, national or international area.
Prepare reports and presentations regarding the market including graphic illustrations.
Prepare marketing activities reports.
Review / Proofread the marketing and promotional material before finalization.
Responds to all customers’ complaints.
Perform other duties as delegated by the Manager - Marketing & Sales.
Online access for Departmental Architecture / Interior Design
Online access for Departmental Architecture / Interior Design
courses: Chartered Association of Business Administrators