Ali AlQatatsheh

• Assist with all internal and external HR related matters.
• Participate in developing organizational guidelines and procedures.
• Recommend strategies to motivate employees.
• Assist with the recruitment process by identifying candidates, conducting reference checks and issuing employment contracts.
• Investigate complaints brought forward by employees.
• Coordinate employee development plans and performance management.
• Perform orientations and update records of new staff.
• Manage the organizations employee database and prepare reports.
• Produce and submit reports on general HR activity.
• Assist with budget monitoring and payroll.
• Keep up-to-date with the latest HR trends and best practice.
• Controlling HRMS: Leave Management, HR Letters, Business Trips, employees claim and purchase requests.

• Mainly responsible for administering the HR Policies of Wooden Bakery.
• Verifying all HR Procedures to make sure that they are in conformity with the Qatar Labor Law.
• Handles employment procedures.
• Job classifications and compensations, time management, employee development activities and payroll management.
• Supervises the administration of the HR System.
• Keeping electronic and hard copy files, records and statistics for all Company personnel, and monitors all benefit plans of the Company.
Responsibilities:
• Recruitment and Hiring, Training and Development.
• Payroll, Manage the attending system & issue the Payroll.
• Operation scan & Job Analysis, Create Job posting and Job description.
• Create stuff hand book and HR policy, KPI's, SOPs, Facility Management.

Human Resources and Personnel
• Keep track of peoples leave and ensure proper back up planning is followed
• Actively and regularly seek the right profile CVs of potential employees
• Responsible for ensuring employment contracts for all employees are in order, and with the right
approvals (internal and external)
• Coordinate with Managers to ensure all employees have up to date Job Descriptions and aware of their roles and annual targets
• Follow up with all HR related tasks and benefits, such as Insurance...etc.
Accounting & Expenses
• Responsible for ensuring all our suppliers are paid on time
• Proper and regular archiving of all payment slips, contracts, and all payment related documents
• Follows up with accountant and auditors.
Equipment & IT Support
• Ensure all equipment (PCs, Printers, Phones..etc) are functioning properly.
• Coordinate with the IT person to ensure no IT related issues and website impact regular work.
• Purchase any needed equipment
Records Management & Archiving
• Responsible for keeping a good record management and discipline within the team
• Responsible for ensuring continuous availability of program kits (as per the need)
• Filing all important documents such as Sponsorship agreements, payment slips, MoUs..etc
General Supplies & Stationary
• Purchase all general supplies/stationary needed by the team
Volunteers Back-up
• Back up volunteers as needed
• Deliver Programs/Workshops when required.
Administrative Support/CEO Office
• Assist CEO in scheduling meetings/Managing his office.
• Any related Admin support not mentioned above.
Events/Marketing Support
• Support INJAZ with its events during the year. Tasks to be allocated accordingly.
• Support in Marketing/Social Media. Manage SM posts when required.

• Coordinate details of events such as conferences, charity events, surprise trade shows, sales, Meetings, business meetings, employee appreciation events and virtual events.
• Calculate budgets and ensure they are adhered to, Sample food and select dishes for menus.
• Visit venue to plan layout of seating and decorations, Schedule speakers, vendors, and participants, Coordinate and monitor event timelines and ensure deadlines are met, Initiates, coordinates and/or participates in all efforts to publicize event.
• Edit and design promotional materials, Prepare presentations, Develop and oversee fundraising events, Negotiate and secure event space, Secure sponsorship, Work with printer and designer to develop event invitations, Create invitee list, Send out invitations and manage RSVP list, Hire staff to manage the event, including bouncers and security personnel, Manage correspondence, Coordinate event logistics.
• Including registration and attendee tracking, presentation and materials support and per- and post-event evaluations and Keep inventory of backdrops, projectors, computers, and other display materials.

• Recruiting, training and developing staff.
• Making sure that staff get paid correctly and on time.
• Pensions and benefits administration.
• Approving job descriptions and advertisements.
• Looking after the health.
• Safety and welfare of all employees.
• Organizing staff training sessions and activities.
• Monitoring staff performance and attendance.
• Advising line managers and other employees on employment law and the employer's own.
• Employment Policies and procedures, ensuring candidates have the right to work at the organization.
• Negotiating salaries, contracts, working conditions or redundancy packages with staff and Representatives.