Senior Document Control
C.A.T. Group
Total years of experience :8 years, 0 Months
Aramco store (SAP / MRS for all area)
our role involves managing critical documents within a warehouse or
organizational setting. Here are some key responsibilities associated with
this position.
1. Handling Document Intake and Verification:
Receive incoming documents, verify their accuracy, and ensure they meet
quality standards.
Scan and digitize physical documents for efficient storage and retrieval.
2.Filing and Archiving:
Organize and maintain a systematic filing system for both physical and
digital records.
Archive relevant documentation according to established protocols.
3.Document Retrieval:
Retrieve files promptly when requested by other employees or customers.
Efficiently locate and provide necessary documents.
4.Designing Templates and Document Databases:
Create templates for various document types (e.g., contracts, manuals,
workflows).
Develop and manage document databases for streamlined access.
Project & Jubail Industrial Gas Hub (JIGH)
ERP PORTAL
All Aramco work permit and royal commission.
Submit all purchase requisition and purchase order.
IFC Drawing PKG‑01‑PKG‑02.
Transmittal & submittal log.
Loading note from store.
Subcontractor letter.
Logging all project correspondences and submittals on a daily basis.
Following ‑up on the status of submittals review and approvals
save and scan all purchase requisition and purchase order and follow.
with all projects.
Lifecycle Management: Manage documents throughout their entire
lifecycle - from creation and review to distribution and archiving.
Compliance: Ensure compliance with regulations, standards, and
organizational policies. Compliance is a key reason why document.
control is crucial in procurement.
Simplifying Procurement Using a Document Management Tool:
Consider using a document management tool to consolidate procurement.
documentation. Such tools help with activities like collating and analyzing.
proposals, sharing proposals for internal evaluation, issuing and approving.
purchase orders, e‑signing contracts, and approving invoices.
1. Maintaining the Executiveʼs Agenda:
Assisting in planning appointments, board meetings, conferences, and
other important events.
Ensuring efficient coordination and support to executives, allowing them
to focus on their managerial responsibilities.
2.Meeting Management:
Attending meetings and taking accurate minutes.
Keeping records of discussions and decisions made during meetings.
3.Communication Handling:
Receiving and screening phone calls, redirecting them appropriately.
Managing all outgoing and incoming correspondence, including emails,
letters, and packages.
4.Travel Arrangements:
Making travel arrangements for executives, ensuring smooth logistics for
business trips.
5.Confidentiality and Record Keeping:
Handling confidential documents securely.
Maintaining records related to executive activities.
6.Administrative Support:
Prioritizing tasks efficiently.
Assisting with bookkeeping, preparing invoices, and financial statements.
Monitoring office supplies and negotiating cost-effective terms with
suppliers.
1. Document Management:
Use document management software to upload or scan paper
documents.
Retrieve documents for authorized personnel promptly.
Ensure proper document storage and organization.
2.Technical Document Handling:
Collect and register technical documents such as drawings and
blueprints.
Review and update documents for maintenance and quality control.
3.Communication and Distribution:
Distribute project‑related copies to internal teams.
Create templates for future use.
Retrieve files as requested by employees and clients.
4.Confidentiality and Compliance:
Maintain confidentiality regarding sensitive information and terms of
agreements.
Establish and adhere to record retention timelines.
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