Alice Chandler

Using Sage 50 accounts on a day-to-day basis to maintain the sales ledger, managing cash, banking and reconciliations
Produce weekly management accounts including day book reports, work in progress (WIP) reports
Processing receipts, sales invoices and payments (cheque’s, card receipts, bank payments, petty cash receipts) and uploading of invoices through portal/OB10/Ariba system’s and complying with customer invoicing requirements
Carrying out credit control activities to reduce the existing debtor ledger; sending monthly statement of account to customers to ensure they are up to date on their account
Delivery of excellent customer service, giving a positive impression of the company
Submitting EC Sales activity reports onto HMRC on a monthly basis
Submitting day-to-day monies produced from day book reports onto the banking system using Invoice Finance
Dealing with Invoice Finance - opening up customers outside of the UK, ensuring customers have a funding limit and conforming to rules and regulations of Invoice Finance
Carrying out administrative duties including photocopying, filing and handling post
Ensured a prompt, courteous and friendly response to all customers
Checking VAT on invoices / credit notes ensuring VAT is being charged correctly to the correct tax code.
Providing debtors with VAT receipts
Journal entries, e.g. prepayments; and bad debt write offs
Observing and complying with company Health and Safety Policies
Observing and complying with company Standard Operating procedures(SOPs)
Undertaking any other duties which may be requested by the Line Manager, for which training and/or an explanation has been provided and understood.
To ensure that all funding is agreed in writing and that contracts are reviewed and signed in accordance with the current policy
Proven ability to calculate, post and manage accounting figures and financial records
To assist with any other Ad Hoc duties required as and when the business may require them
Carrying out accounts payable duties such as matching supplier invoices to purchase orders
Setting up supplier pro forma payments through the banking system and liaising with creditors to ensure we have our accounts up to date
Access to credit checks on companies when required from the Sales Director to ensure we are able to fund customers with a credit limit using Experian.
Sorting out rebates for particular customers on a monthly basis to ensure we are being charged for agreed rebate amount on turnover.

Sales Ledger duties such as;
Credit Control - Debt collection. Chasing outstanding debt. This is done by making telephone calls, the production of letters and regular communication with the organisations Solicitors.
EC Sales Activity - HMRC
Setting up new customer accounts
Producing invoices, credit notes, debtor statements on a daily and/or monthly basis
Banking and reconciliation of bank accounts
Running off turnover statements, stock reports, aged debtor analysis
Provide monthly financial and management reports
Chasing up outstanding debts
Sorting out any rebates, unallocated receipts/cash, and filing

Front office receptionist whereby carrying out administrative duties such as answering telephone calls from suppliers and clients, ensuring that they are transferred to the correct contact within the company
Filing, photocopying and handling post on a daily basis
Booking with various courier services when dealing with a deadline to ensure clients receive goods within the expected delivery date
Assisting the accounts department and management when an audit was taking place to ensure all the correct documents are provided
Depositing cheques to the bank on a weekly basis
using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;
devising and maintaining office systems;

Assist with the annual audit
Maintain financial files and records
Ensure data is entered into the system
Ensure transactions are properly recorded and entered into the computerized accounting system
Manage the filing, storage and security of documents