HR/Administration Officer
Whitespace Architects
Total years of experience :19 years, 3 Months
DUTIES AND RESPONSIBILITIES:
Preparing Invoices for Site Supervision & Consultancy fees.
Preparing Tender Documentation, Contract Agreement & Consultancy Agreement.
Updating Project Statement of Account.
Monitoring incoming and outgoing correspondences (like drawings, materials & samples, payment application from Contractor’s and Sub-Contractor’s)
Preparing Contractor’s Payment Certificate for Client approval.
Preparation transmittals and correspondence letters.
Monitoring EMAAR documentation using ORACLE Primavera Unifier.
Preparing Trakhees, Nakheel & Dubai Municipality submission and applications.
Sending tender invitations to the Contractor’s.
Requesting and gathering quotations from Contractor’s & Supplier’s.
Follow up Client payments.
DUTIES AND RESPONSIBILITIES: HR / Administration Officer
Preparing Visa Documentation & employee files.
Responsible for employee recruitments & offer letters.
Assisting 500 employee visa, medical and camp requirements.
Preparing Staff flight bookings.
Preparing employee leave salary.
Attending incoming and outgoing emails.
Preparing employee monthly salary time sheet.
Responsible for Authorities’ application like RTA, Dubai Municipality, Building Permits, Dubai Court, Ministry of Labours, DED & Land Department for approval.
Responsible for CEO’s property documentation like Title Deeds, Oqood, NOC’s, affection plan & site plan application in Nakheel, EMAAR & Jumeirah Golf Estates.
Managing employee medical insurances.
Responsible for vehicle renewal registration & insurances.
Preparing ISO documentation.
Preparing & updating of company employee list.
Monitoring project as-built & shop drawings.
Responsible for employee leave requisition, memo’s & salary increments.
Preparing employee daily & monthly report.
Responsible for all HR & Administration related issues.
DUTIES AND RESPONSIBILITIES: Senior Document Controller
Project Name: Proposed G+5 Student Accommodation Block & Sport Facilities in Academic City, Dubai UAE
Client Name: Emirates Airline
Consultant: Archgroup Consultants
Preparing incoming and outgoing correspondence letters
Responsible for updating correspondence register & submittals
Preparing sample & shop drawing submittals
Preparing weekly & monthly reports.
Responsible for uploading & downloading authorities permits online.
Responsible for all site administration related issues
Preparing invoices, quotations and LPO’s.
Preparing and updating daily cash plan.
Responsible for all company Bank accounts and money transfers.
Preparing and checking of staff flight details.
Preparing client and supplier’s statement of accounts.
Preparing and registering incoming and outgoing correspondences.
Attending incoming and outgoing emails.
Preparing Staff monthly salary.
Preparing and updating daily cash plan.
Responsible for all company Bank accounts and money transfers.
Preparing Staff and workers monthly salary.
Monitoring Bahrain, Kuwait and Saudi staff visas.
Attending incoming calls and emails.
Preparing client and supplier’s statement of accounts.
Preparing and registering incoming and outgoing correspondences.
Preparing invoices, quotations and LPO’s.
Preparing and checking of staff flight details.
Registering all correspondence incoming and outgoing.
Preparing damages claim to Consultant.
Preparing and checking Sub - contractors claim.
Responsible for all procurement of material on site.
Providing weekly summary of material order vs. delivered.
Preparing weekly progress report to Consultant.
Updates IR report on weekly basis and / or requested by Local QA.
Attends production issues. All amendments, new instructions, important reminders should be disseminated in MEMO forms.
Assist Local QA. Must personally follow - up the results of the inspection and must personally get the IC and inspection report to Local QA (final or in-line).
Follow - up export supporting documents i.e. Booking Forms, & ED as well as the place of delivery.
* Update and Monitor daily report
* Update and check monthly inventory
* Arrange purchase order for local and foreign supplier
* Prepare and encode invoice
Monitor NCR Register
Prepare letter to clients for the closure of the NCR’s
Assist Quality Assurance Manager
Attend meetings with QA Manager and the clients
Updates IR report on weekly basis and / or requested by Local QA.
Attends production issues. All amendments, new instructions, important reminders should be disseminated in MEMO forms.
Assist Local QA. Must personally follow - up the results of the inspection and must personally get the IC and inspection report to Local QA (final or in-line).
Follow - up export supporting documents i.e. Booking Forms, & ED as well as the place of delivery.