Allan Elnar

Duties & Responsibilities: Document Controller - QA/Sales

 Coordinate all activities related to the Document Control procedure, including technical documents, drawings, test procedures, standards and commercial correspondence.
 Coordinate to with all departments of the company in order to assure that all documents are kept in the right place and in the right department file archive.
 Participate in Pre-Inspection Meeting with customer.
 Input document data into the standard registers ensuring that the information is accurate and up to date
 Ensure that all corporate documents are well checked and submitted on time prior to the documents submission due date. Effectively follow the company's standard operating procedures.
 Perform regular audit on corporate documents in order to ensure that all documents are properly submitted to other departments. Responsible for file validation.
 Scan and database the approved documents. Keep current hardcopies and file supersede version.
 Analyze customer’s comments and coordinate to QC & Sales Engineer to ensure corrections to customer comments are clear and comply with customers requirements.
 Monitor customers documentation to ensure that documents are orderly submitted to create assurance to customers that procedures are follow.
 Documents : Drawings, ISS, Specification, Accessory Sheets, Calculations, NMR 601/602 & 603, SPDP, MRB, IRB, FDR, SPIR, Test Procedures, Bill of Materials & Spare Parts List.

 Handles General Education Subjects (E-learning).
 Prepare lesson plan, quizzes, and examinations.
 Update teaching techniques to insure and help to learn more about the subjects.
 Organize activity inside and outside the institution that help student to see and learn more about the subject.
 Management and Manufacturing knowledge which contributes more on understanding and help students to learn more about the subject.

 In-charge of the preparations of weekly and monthly production schedule for the company.
 Facilitate and in-charge of meeting with production and sales so schedule are meet and discuss delays.
 Prepares Monthly Report on actual consumption of customer by manufacturer, classification, specs, thick, width and length and maintains the data of each.
 Prepares Inventory /Ageing Report every month-end.

 Prepares Monthly Report on production movement.
 Coordinate to Sales Manager in accordance to report of consumptions and inventory materials.
 Analyze movement versus to allocation materials and report changes directly to Sales Manager.
 Monitor rejections, return materials and submit report to Asst. Gen. Manager.
 Monitor, update materials location and submit report to PPIC Manager & Indoor/Outdoor Sales Staff.
 Analyze inventory report and submit to the President for verification and approval.
 Investigate the causes of discrepancy and submit result.
 Documents: Inventory Result, Return Receiving Slip, Reject Monitoring, Transfer Material Slip,
Discrepancy Monitoring and Result of Discrepancy.

 Monitor and encodes various Purchase Order/Sales Contracts to the computer system
 In-charge in preparations of Cutting Order, monitor materials to be used and advise top management in booking of materials.
 In-charge of the preparations of Outgoing Inspection, Delivery Receipt, and Sales Invoice for various customers.
 Engage a direct communication to customer in regarding to PO and other matters pertaining to materials and order.
 Prepares attachment, CID (Certificate of Identification), ATS (Authority to Sell), Boat Note and LOA (Letter of Authority) to export oriented customer.
 Deletes deliveries on PO to monitor balances for each customer from time to time.
 Prepares report on actual consumption of customer by specs, thick, width and length.
 Files: PO/sales contracts, retaining copy of D.R. (blue), and other documents related to Sales.
 Reconcile regarding customer deliveries every month-end period versus their forecast.
 Prepares volume of deliveries every month-end period and upon request of top management.
 Trains contractual, newly hired employees regarding system operation.
 Perform other duties assigned from time to time