Alma Gerez

 Preparing Pre-Qualifications and Material Submittals as requested by the contractors for both in-house and external projects ofthe entire team.  Performing Sales Order, Purchase Request, checking the price, and stock availabiility using the SAP system  Ensuring all customer-acknowledged Delivery Notes are organized by daily saving them in the project repository and then filing the green copies into the file box.  Performing bulk project quotations that are requested by the customers for Retail and Project team.  Daily monitoring of Delivery Notes by sending the list to different stores for Delivery Notes that have not been received yet in the main office.  Preparing the Sales Return ofthe sample items for the Retail and Project teams.  Preparing the claim requests of the customers for the materials with the warranty.  Preparing the Proforma Invoice as requested by the Financial Manager.  Requesting product technical data sheets, test certificates, ISO or quality management certificates inquiring about prices, availability, and documents to the manufacturers needed for the Projects.  Perfoming the Monthly Quotations monitoring which will be used in the monthly Project meeting.  Filing and organizing all admin and relevant Project documents for both in-house and external projects for the entire team.  Inquiring and preparing the Local Purchase Orders for the company operations like system license renewal, upgrading of servers, and other equipment needed in the business operations.  Managing and handling all the office supplies ensuring that all are available as needed by performing the monthly inventory of stationary, printer toners, ribbon and cartridges, kitchen supplies, and toiletries, requesting the quotations for the supplies, and performing the purchase orders.  Requesting quotations from the manufacturers, coordinating and dealing with the item prices, ordering supplies on a monthly basis and as per request by the retail and project team.  Preparing a Vendor Application Request Form by providing all the details required by the vendors.  Preparing the HR and Circular memos by composing them and sending emails to all concerned teams, preparing the Warning Letters, and other admin/project request letters as requested by the management.  Preparing and processing Exit Clearance for employees who are taking on leave or permanent exit.
 Scheduling and sending monthly meeting invites to the Project team and arranging Visitors and Project Sales Executives meeting schedules especiallyvisitors from the manufacturers.  Managing and generating the Daily and Monthly Attendance and Leave Reports and sending them to the superiors.  Registering new employees to the Attendance system for the Attendance Punching machine when needed.  Reporting issues to Waseef Customer Service if there's any problem with the ACs, water, slide doors, and otherfacilities in the Showroom and to the customer service for elevators.  Point ofcoordination between the Projects Team and other departments.  Managing the company Vehicle by updating the master list timely, monitoring the expiry date of the Estimara and the Vehicle users ensuring that the users will sign the monitoring sheet when using and returning the vehicle key and estimara.  Managing and handling the Vehicle maintenance, by performing the input of all the maintenance expenses of private vehicles and warehouse forklifts used in the company.  Creating yearlyvehicle maintenance report and submit it to the AGM.  Preparing the monthly billing of Karahma, Vodafone, and Ooredoo ensuring that it will be submitted on time before the due date.  Performing other duties that may be assigned by the Assistant General Manager, Retail and Financial Managers, and Project superiors.  Secretary to the Project, Asssitant General Manager, Finance and Retail Managers, and in the Project team.