Project Coordinator
Sharaf Retail - Sharaf Group
Total years of experience :17 years, 6 Months
● Handles administrative tasks for the head of the projects, project manager, and team members to keep the project running smoothly.
● Coordinate with in-house teams, departmental heads, and colleagues officially, whenever required, concerning any matters under my jurisdiction.
● Communicate efficiently, accurately, and effectively to contractors and vendors.
● Prepares LPO for projects and maintenance work.
● Submission of invoices of the suppliers, including full coordination with the Finance Team for payments and releasing of cheques and assisting the Projects and Service Team to ensure all processed orders are delivered on-site as per timeline.
● Monitor the existing maintenance contracts and follow up with the vendors for renewal.
● File all the documents to their respective folders and maintain an electronic filing system for records.
● Daily management of calendars, meeting arrangements, email correspondence, and actions required.
● Documenting, writing, following up, and distributing comprehensive minutes of meetings and action points to all members present in the post-meeting.
● Work with the team to make sure that the project is on track, remove impediments, and provide the resources and data needed.
● Preparing petty cash report
• Delegating maintenance tasks to the rest of the team, and finding relevant vendors and service providers.
• Provides assistance and technical advice necessary to assist in the operations.
• Coordinate and assist with investigative work to identify existing building conditions and issues.
• Liaise between customer and management to ensure smooth operations delivery.
• Performing administrative tasks, such as answering phones, scheduling meetings, etc.
• Managing office supplies and the maintenance of office equipment.
• Preparing and maintaining operations documents and reports.
• Overseeing the billing and collections for restaurants and residential buildings.
• Receives inquiry, prepares and send quotations to the clients for trading and send LPO to suppliers.
• Maintain electronic filing system to the server.
• Communicate efficiently, accurately and effectively to customers and vendors.
• Assigning numbers to each project and maintenance work
• Effectively delegate any maintenance issues to be resolved on each site and small projects to the right skills in the team.
• Designate staff to carry out inspections of the facilities to identify and resolve issues.
• Monitor the existing maintenance contracts and schedule the routine check-ups of the gas system for residential buildings, labor camps, villas, and restaurants.
• Managing the billing and collections for restaurants and residential buildings.
• Prepares quotations for materials that need replacement and for renewal of AMC.
• Prepares and send quotations to the clients for trading and send LPO to suppliers.
• Maintain electronic filing system to the server.
• Follow up on visa processes and renewals with the PRO/Third Party Company.
• Make travel arrangements for all executives and employees.
• Coordinate with clients and staffs.
• Supports the Engineering Team.
• Follow up and designate work to office and engineering staff when needed.
• Supports the general manager and the CEO of the company.
● Prepares Quotations based on the Inquiries received through company e-mail.
● Coordinates and follow-ups with the clients regarding the quotation for approval.
● Prepares Sales Report.
● File all the documents to their respective folders and maintain an electronic filing system for records.
● Manages all general clerical duties in a professional manner, including but not limited to; answering and re-directing external and internal phone calls, receives all general emails and responds or re-directs as necessary.
● Follow up of the outstanding client’s payment and update their statement of account
● Preparing cheque payment for Suppliers.
● Updating data in Tally Accounting System.
Administrator cum Receptionist
• Answers telephone calls promptly and efficiently provides information to routine inquiries or route calls to appropriate staff.
• Takes messages for unavailable employees and communicate these messages to the proper personnel in a timely manner.
• Operates office equipment and maintain appropriate supplies for office equipment.
• Performs other duties or functions on special projects and responsibilities as assigned.
• Maintains a professional attitude in the performance of all duties.
• Takes care of sending inquiries, LPO, quotations and invoices.
• Updates accounts of all suppliers and customers.
• Handles follow-up work for different projects.
• Receives incoming mail, faxes and photocopies.
• Prepares salaries in WPS
• Teach Music, Arts, Physical Education & Values Education
• Prepare own instructional and evaluation materials on all subjects
• Monitor progress of the students throughout the semester
• Implement different teaching strategies and introduce new methods in teaching
• Present lectures and encourage class interaction
• Provide consultation time for students’ guidance of the learning process
• Perform other routine duties and functions of a teacher
• Maintain & update inventory reports
• Primarily responsible for quality levels of the materials used in production and the products themselves
• Manage stock inventory, forecast raw material demand for production, and prepare daily projection for production schedules
2007 Caregiver St. John Regis Healthcare Ins., Inc. Paco Roman St., Cabanatuan City, Philippines
2001 to 2004 B.S. in Education, Major in Physical Education -Diploma- Nueva Ecija University of Science & Technology Gen. Tinio, Cabanatuan City, Philippines
1998 to 2000 B.S. in Commerce Major in Accountancy -Units Taken- Wesleyan University-Philippines Mabini Ext., Cabanatuan City, Philippines
1996 to 1998 B.S. in Education, Major in Physical Education -Units Taken- Central Luzon State University Munoz, Nueva Ecija, Philippines