Executive Personal Assistant to Chairman
Jaidah Group
Total years of experience :8 years, 1 Months
Managing administrative duties for the Chairman of the Board as well as handling sensitive assignments that include highly confidential information and
provide critical information connection between the Chairman and internal and external customers to result in high quality and timely delivery of service,
Act as the point of contact among executives, employees, clients and other external partners, Rack daily expenses and prepare weekly, monthly or quarterly reports.
Oversee the performance of other clerical staff and
act as an office manager by keeping up with office supply inventory
Format information for internal and external communication - memos, emails, presentations, reports, take minutes during meetings,
screen and direct phone calls and distribute correspondence.
Organize and maintain the office filing system,
Managing C-level executives' personal and business diaries.
Preparing for board meetings, which includes drafting agendas, gathering and printing all necessary documents, and organizing refreshments.
-Collecting and digitizing data such as invoices, canceled bills, client information, and financial statements.
-Maintaining a detailed and organized storage system to ensure data entries are complete and accurate.
-Keeping a record of hard copy data such as invoices, inventory checklists, and other financial documents.
-Establishing data entry standards by continually updating filing systems to improve data quality.
-Addressing data inconsistencies by working with administrative staff to locate missing data.
-Attending to data queries and reporting any major data errors to management.
-Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
-Attend meetings and keep minutes
-Receive and screen phone calls and redirect them when appropriate
-Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
-Make travel arrangements for executives
-Handle confidential documents ensuring they remain secure
-Prepare invoices or financial statements and provide assistance in bookkeeping
-Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
-Provides administrative support to ensure efficient operation of office.
-Answers phone calls, schedules meetings and supports visitors.
-Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
-Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
-Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
-Exhibits polite and professional communication via phone, e-mail, and mail.
-Supports team by performing tasks related to organization and strong communication.
-Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
-Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
-Manage and oversee a team of Real Estate Agents
-Follow up on leads for buyers and sellers
-Negotiate and prepare contracts prior to the sale or lease of a residential property
-Inspect homes prior to listing them and work with agents on staging, repairs and maintenance
-Prepare comp lists for properties in similar geographic areas to those in our listings
-Track contract term fulfillment for properties
-Advise property buyers and sellers on best practices and pricing strategies
-Assist agents with continuing education
-Attend property closings and ensure all contract terms are met by both parties