Traffic Manager
Horizon FCB Dubai
Total years of experience :19 years, 7 Months
Manage job schedule, workflow, deadlines of creative, digital and content production departments. Ensure the completeness of creative briefs, conduct briefing sessions, internal reviews. Liaise between Accounts Management, Creative, digital, social media and Productions teams.
. Prepare and update the job list on a daily basis and share with creative and accounts management. The list includes jobs status hence it works as a job status report for the concerns
. Conduct weekly status meeting with accounts management to know the expected workload to accordingly arrange resources and follow-up on long-pending jobs/projects
. Setting up briefing sessions with accounts management, Planner and Creative team for new briefs and de-briefs
. Setting up internal reviews before jobs can be submitted/presented to the client
. Weekly meeting with Executive Creative Director to review ongoing projects and discuss any areas of concern
. Arrange freelancers in the event additional resources are required
. Ensure Studio maintain a correct filing system for finalised jobs and coordinate with IT to archive projects/work.
. Approve team holidays, arrange handover to ensure work in progress/on-going projects can be smoothly managed in their absence
Supervised and handled jobs schedules, workflow, deadlines, ensured completeness of creative briefs, organized briefing sessions, internal reviews for Dubai and Abu Dhabi offices
. Maintained projects list that could be shared with the teams on regular basis to get job status and other relevant details
. Creative team job schedule to organise their day to day jobs and schedule
. Set briefing sessions with Client Servicing, Planner and Creative team for new briefs; de-briefs and design-briefs
. Organised internal reviews before each job could be submitted / presented to the client
. Conducted weekly planning meeting with Client Servicing to map out what work is coming into Studio and allocate resources as required. Followed-up on long pending jobs with Client Servicing
. Had a weekly meeting with the Creative Director to review on-going projects and discussed areas of concern to preplan resources
Led the Studio that comprised of Creative, digital and Production teams. Handled jobs schedules, workflow, client submissions, deadlines. Ensured completeness of creative briefs, checked output files, approved production specs and quotes, managed timely project deliveries and sourced out freelancers / third parties for design, stock images, photography, php related jobs etc.
. Conducted weekly planning meetings with the client service team to map out work coming into the Studio and allocated resources as required
. Morning briefing to studio to allocate jobs on daily basis and get updates on previously assigned jobs
. Maintained daily activities/jobs status reports
. Checked files set-ups from production perspective to make sure files were correct and ready to go to print or to the client
. Was point of contact for paper samples for print and production references
. Approved production cost and quotes and estimates to client servicing from the production department
. Was involved with events team during clients events for product launches, seminars and big events such as Gulf Food, GITEX, QITCOM, COMMAX
. Supervised exhibition stands production process; drawing up of schedules which included all the aspects of stand deliveries (graphics production, structure fabrication, A/V sourcing, furniture, transportation, coordination among suppliers and all third parties. All those who were involved in the process)
. Ensured all productions were cost-effective and carried out as per the specs submitted and approved by the clients
. Ensured Studio team logged their time for all assigned jobs
. Ensured Studio maintained correct filing archiving system of completed work so that any job can be retrieved for reference at a later date
. Approved Studio team holidays and kept track of them to ensure resources were available during permanent staff holidays
. Conduct team annual reviews along with the Creative Director & COO
I was promoted to the position of Traffic Manager in the year 2006. I Managed Creative & production teams. My routine work included jobs scheduling, resources arrangement whenever needed, organized team inductions, prepared production briefs and specs, followed up with production on deliveries, production job quality control and managed deadlines, both internal and external. The admin related work remained in my scope of work.
. Managed Job schedules in creative and production departments, followed-up on jobs and ensured the deadlines were met. Assigned and monitored workflow process in both departments
. Supervised all work related to the production of ATL, POS material, Exhibition Stands, Branding, Mall activations from start to finish
. Ensured production was cost-effective and as per the specs submitted and approved by the client
. Dealt with vendors / third parties for quotes, jobs follow-up, quality control and deliveries
. Worked with Head of Client Servicing, assisted in developing a comprehensive workflow process for on-going projects. Monitored and modified schedules as needed
. Developed and reviewed projects status report with Head of Client Servicing
. Processed daily, weekly and monthly reports to ensure; all schedules ran smoothly, all jobs were completed as prescribed, and all invoicing were processed in a timely fashion
Was responsible for organizing and coordinating office operations and procedures to ensure effectiveness and efficiency. My job profile included Staff hiring and management, quotes and tenders, cost evaluation, administrative activities supervision and general smooth functionality of the office.
. Prepared Proposals, Media plans and Estimate Cost, Expense Reports using Spreadsheet (in Excel and Numbers), PowerPoint and Keynote
. Handled internal and external correspondences; Business letters, Internal memos, emails
. Conducted weekly meetings with senior management to review performance, sales and prospect business leads
. Implemented and updated filing systems. Ensured protection and security for record retention
. Work closely with IT department in updating software, App and Web developers
. Supervised Admin Department
. Through solid record-keeping, anticipated needed supplies while maintained the monthly allocated budget
. Managed Staff leave status in alignment with HR Department
. Handled payroll with accounts and approve final payment needs to be made to individual employee
. Played an active role in staff recruitment and prepared the job description
. Coordinated with PRO for Visa and Labor Card renewals, arranged visit visas for MD business trips, Emirates ID, Company Trade Licenses and other documents renewals.
. Kept senior management updated with general information about the staff that requires action
. Oriented new joiners to the staff
. Arranged development and training opportunities for the staff
. Contributed to the evaluation of staff performance. Assisted HR in carrying out performance appraisals and promoting staff
