Ameena Perwaz

• Serve as the primary HR contact for 412+ employees, providing timely support on HR
policies, payroll, leave administration, benefits, attendance, and employee relations.
• Coordinate the full recruitment process, including manpower requisitions, job postings,
candidate sourcing, resume screening, interview scheduling, offer preparation, onboarding,
and employee induction.
• Maintain and update employee personnel files, HR databases, and HRIS systems, ensuring
the accuracy, completeness, and confidentiality of employee information.
• Process monthly payroll by verifying attendance, overtime, leaves, allowances, deductions,
loans, and other payroll transactions to ensure timely and accurate salary payments.
• Prepare payroll reports, headcount reports, manpower cost analysis, turnover reports, HR
dashboards, and monthly management reports to support business decisions.
• Implement and communicate HR policies and procedures, ensuring compliance with labor
laws, company regulations and organizational standards.
• Administer employee confirmations, promotions, transfers, salary revisions, probation
reviews, disciplinary actions, resignations, final settlements, and end-of-service benefits.
• Coordinate with the Finance department to validate HR provisions, payroll reconciliations, and
employee benefit liabilities. Ensuring accuracy by generating and reconciling employee liability
reports for month-end and year-end financial closing.
• Coordinate and support the performance management process, including probation reviews,
annual appraisals, performance improvement plans, and employee development initiatives.
• Support HR analytics by preparing reports on recruitment, absenteeism, leave utilization,
overtime, payroll costs, employee turnover, and workforce planning.
• Provide comprehensive administrative and operational support to the HR Director, senior HR
management, and business leaders on strategic and day-to-day HR matters.
• Support HR reporting and analytics to management for informed decision-making.
• Coordinate employee engagement activities, recognition programs, and staff welfare
initiatives with other departments (Finance, Operations, Marketing, IT) on HR-related matters.
• Support internal and external audits by preparing HR documentation, payroll records,
compliance reports, and statutory documentation and Ensure confidentiality of employee
records and HR information.
• Investigated employee complaints, provided guidance to employees and managers on
grievance handling, disciplinary procedures, and conflict resolution. Facilitated effective
communication between employees and management to resolve workplace issues and
promote positive employee relations while maintaining confidentiality and fairness.
• Coordinated with Project Managers, Operations, Finance, and site supervisors to ensure
manpower availability and timely mobilization and demobilization of employees for large-scale
shutdown project (KOC, Equate, KNPC). Supported visa processing, work permits,
accommodation, transportation, and offboarding, final settlement processing, and
documentation of employees upon project completion.

• Primary point of contact for HR operations and employee queries for 114+ staff.
• Support executives and departments with administrative and HR coordination.
• Maintain HR records, employee files, and monthly payroll.
• Prepare and process payroll, leave adjustments, and reports.
• Handle leave management, attendance, overtime, and employee requests.
• Coordinate offers, contracts, onboarding, and documentation.
• Manage government, residency, licensing, and renewal processes of all licenses.
• Assist with recruitment, scheduling interviews, and candidate follow-up.

• Coordinate schedules, agendas, and daily administrative support for 65 employees.
• Manage office operations, inventory, files, and petty cash.
• Oversee employee onboarding, orientation, and basic training.
• Prepare meeting notes, weekly service reports, and assist with annual budget proposals.
• Maintain employee database, timesheets, overtime, leaves, and payroll inputs.
• Handle invoicing, purchase orders, expense approvals, and vendor coordination.
• Manage fuel, diesel, and fleet operations, including records and maintenance.
• Support planning and coordination of recognition and company events.

• Supported interior renovation and space planning for the HR Department, coordinating with
architects, engineers, and site teams while complying with Kuwait Municipality building codes.
• Assisted in the design and setup of the ACK indoor campus bookstore and printing center.
• Served as part-time campus bookstore attendant, supporting daily operations and customer
service.

• Coordinated demobilization/appreciation events and Safety Award programs for OL2K project.
• Prepared managerial and site meeting minutes, organizational charts, and HR filing.
• Maintained employee database, timesheets, and SAP employee numbers.
• Managed logistics and freight coordination, office inventory, and vendor records.
• Drafted internal communications, including weekly job bulletins and monthly newsletters.
• Arranged travel, visas, hotel bookings, and airport services for staff, clients, and vendors.
• Issued company cell phones and maintained contact directories.
• Designed onboarding materials, flyers, and brochures for new staff.
• Handled vendor qualification registrations with major clients (Fluor, DOW, EQUATE, PIC, KOC,
KNPC, KOTC).
• Scheduled meetings and coordinated communications with internal teams and external
clients.

• Coordinated operational and administrative activities with KBR, Halliburton, US and British
military bases in Kuwait and Southern Iraq, ensuring effective communication and service
delivery.
• Managed logistics operations, including military convoy coordination, freight transportation,
manpower allocation, and field support requirements for Kuwait and Iraq projects.
• Coordinated travel arrangements, accommodation, visas, and camp access clearances
(CAC/DOD) for employees, contractors and visiting personnels.
• Maintained office inventory, document management, vendor coordination and procurement
records.
• Prepared, processed and monitored RFQs, purchase orders, tenders, DUNS registration and
supplier invoices.
• Maintained budget tracking, financial summaries and expense journals.
• Supported HR functions including recruitment coordination, employee databases, appreciation
letters and certifications.
• Ensured smooth office operations by coordinating facilities, supplies, and administrative
services and day-to-day business requirements.

• Managed incoming calls, screened and directed communications, and coordinated
appointments and meetings to support office operations.
• Maintained accurate contact databases, inventory records, and organized filing systems
(physical and electronic) to ensure effective document management.
• Prepared, formatted, and distributed professional correspondence, including memos, letters,
faxes, forms, and internal communications.