Finance & Operations Director
Chemonics International
Total years of experience :13 years, 11 Months
• Supervises the contract's daily financial operations, including cash flow management, reporting to HO/USAID on the project's financial aspects, and daily monitoring of obligations, budgets, and expenditures.
• Supervises and trains the operations, finance, logistics, and HR teams.
• Establish standards and procedures to ensure that project implementation is effective and efficient.
• Reviews documentation associated with recruitment, procurement, grants, subcontracts, and financial transactions to ensure that the program operations fully comply with all applicable rules and regulations.
• Identify new ways of achieving project efficiencies in financial management and operations.
• Provides guidance to staff on best practices with recruitment, finance, logistics, and other operational aspects.
• Managed human resources administration, supporting professional development, compensation & benefits, and overseeing staff performance evaluations.
• Oversee all accounting, financial management, and internal financial controls and ensure that finance activities are in accordance with Blumont/IRD financial systems, guidelines, Donor requirements, national legal requirements, and internationally accepted accounting standards.
• Prepare and review financial budgets and proposals.
• Ensure that cost control mechanisms are firmly applied to avoid deficits or overspend.
• Review and approve staff payroll and ensures all allowances and the deduction of appropriate taxes and social security are properly calculated and reported to the Tax authorities;;
• Ensures the preparation and timely delivery of financial reports according to the specific requirements of the various projects implemented with partners.
• Review cash flow position of grants and sub-contracts, and checks accuracy of calculations;
• Review tendering and procurement activities ensuring strict compliance with Blumont/IRD and donor policies regulations.
• Supervise and provide strategic leadership, mentoring and training to the field office finance, procurement, admin, logistics and HR staff.
• Manages human resources and administration, supporting professional development, compensation and benefits, and overseeing staff performance evaluations.
• Manages overall accounting functions and ensures financial transactions meet the accounting and audit guideline and procedures.
• Managed all facets of finance, HR, budget, logistics, procurement, and information technology
• Ensured adherence to internal policies and US Federal regulations, including the FAR, USAID Rules and Regulations, and the SOPs for the Office of Management and Budget (OMB).
• Reviews funds obligation and cash flow position of grants and keeps track of grant budgets and everyday project expenses.
• Complete monthly expense reports (month-end accounting reports and source documentation for forwarding to HQ), and financial reports using Costpoint system.
• Reconcile balance sheet accounts (e.g. cash, prepayments, receivables, etc.) and prepares bank reconciliations.
• Supervises and follows up on cash transfers from the HQ to the field, and reviews funds requests against current balances and project needs.
• Developed and controlled project budgets, and ensured accuracy in all areas of forecasting and expense tracking; created internal controls and reporting databases and procedures to ensure commitments were achieved.
• Improved the operations of Blumont programs (UNHCR, FCO, and DFID funded programs).
• Builds and trains staff on financial policies and procedures, GAAP practices, and client relationships.
• Increased operating efficiencies, resolved challenges, improved service, and drove cost reductions through the proactive leadership of teams and staff that led to significant activity growth from $2.7M to $5.5M.
• Prepare monthly bank reconciliations.
• Conducted payroll calculations and prepare salaries.
• Provided monthly income tax and social security calculations and payments.
• Prepared and released financial transactions in ABACUS system and reviewed back up documentation.
• Prepared and reviewed financial reporting using ABACUS system, including monthly accrual/projection spreadsheets.
• Monitored cash flow and prepare wire transfer requests.
• Reconciled accounts payable and accounts receivable on monthly basis.
• Prepared and reviewed financial reports to USAID and Chemonics home office.
• Monitored grantees actual versus budgeted.
• Prepared and performed analysis of financial reports relative to budget and monthly forecasting.
• Performed financial tracking of local sub-contractors and fixed price contracts.
• Processed incoming invoices and vouchers, ensuring that these are properly approved, stamped and coded.
• Prepared monthly cash-on-hand and bank reconciliations, and cash transaction journals.
• Reviewed coding on all vouchers for valid account/cost center/donor combinations.
• Performed daily cash counts, matching with CTJ and BTJ and communicated accordingly.
• Prepared monthly and quarterly VAT reports..
• Prepared, processed, and reviewed accounting entries into ACCPAC.
• Ensured proper supporting documentation for all payments and other accounting entries.
• Ensured filing of all evaluations, job descriptions, CVs, COSs, etc. and are up to date and in accordance with protocol.
• Prepared and ensured timely submission of financial and administrative reports, and operation of procurement system.
• Prepared standard banking transactions and journal entries.
• Verified and reconciled payroll, contracts, orders, and prepares reports to substantiate individual transactions prior to settlement.
• Prepared month-end general ledger close journal entries and supporting reconciliations.
• Monitored and supported taxation issues.
• Provided internal auditing.
• Followed up on production and shipments.
• Assisted in preparation of monthly financial reports.
• Prepared tax computations and returns.
• Followed up staff leaves and vacations
Doctorate of Business Administration- concentration in Organizational Behavior and Leadership.
