HR Manager (part time)
Quintessentially
مجموع سنوات الخبرة :11 years, 1 أشهر
• Managed the entire HR function for the Dubai office
• develop and implement the HR strategy in line with the business plan. Ensure HR plans support the needs of the business but are also flexible enough to cope with changes in the organisation, as and when they occur.
• ensure all HR policies and procedures are up to date in line with employment legislation and communicated effectively.
• Use the most cost-effective recruitment methods ensure all vacancies are filled with top talent.
• develop rewards & benefits to retain & attract key talent.
• manage the performance management process including performance development plans and employee development programs.
• Conduct investigations when employee complaints or concerns are raised.
• a trusted advisor on all employment issues but with a key focus on DMCC and UAE Labour Law requirements.
• work with the management team in identifying and recommending training needs.
• ensure all employee records are up to date and in line with Data Protection Laws.
• Set up the HR function for the MENA region.
• Provide full spectrum of professional HR services (payroll, compensation & benefits, recruitment, etc) and manage the day-to-day operations of HR to cope with the business needs.
• Initiate and implement various strategic initiatives on HR areas to support the regional teams, enhance the business operations efficiency, uphold the compliance and internal control measures and raise the team performance.
• Responsible for HR management report and analysis for management review in a quality and timely manner.
• Manage the (outsourced) PRO function and all government and legal requirements.
• Active contribution to the review and sole accountability of the implementation of HR policies, processes & governance (Created various HR policies and procedures such as policies of Leave, expense, benefits, office etiquette and others) and Employee Handbook for the region. Created offer letters and other employee contracts and ensured they were aligned with corporate policy and local laws.
• Maintain an accurate and securely confidential database of all HR related matters.
• Recruitment Cycle: responsible for the entire recruitment cycle of vacancies from JD creation, advertisement / headhunting, to interview, selection and shortlisting. Closed over 6 roles in less than a year.
• Manage the employee insurance requirements for the region; Group Medical, Group life Insurance and Workman’s Compensation.
• First point of contact for labor disputes with employees, government bodies and legal firms. Attend legal meetings and review all cases filed.
HRIS & HR reporting:
• Updating HR dashboard, organizational chart, employee personal data on a monthly basis and producing reports (eg. Attrition, Headcount, etc.)
• Maintaining SAP Master Data for Middle East and Africa .
• Training employees in the region on SAP and HRIS systems (Super User).
• Contributing to the continuous improvement of HR systems and practices
• Updating and maintaining the HR Information System data
Compensations & Benefits coordination:
• Prepare monthly payroll for approval and process in HSBCnet and PMS software. Ensure Payroll track staff movements within business and changes of terms and conditions of employment.
• Assisting HR Director in salary increments administration and promotion related activities.
• Prepare end of service benefits calculation as per local labour law
• Maintain database of remuneration for all staff
• Benchmark company remuneration plans against salary survey
Recruitment, Selection and Induction:
• Supporting HR Director in initial recruitment and selection steps (e.g. job advertisement arrangements, recruitment agencies proposals, initial cv screening, interview schedules, contracts, relocation process, etc.)
• Develop Recruitment, Selection and Induction procedures.
• Coach managers and provide ongoing support.
• Manage direct recruitment as required by hiring managers
• Complete on boarding process for new employees including employment visa processing in
TECOM and DNDR.
• New starters documentation, Maintain personnel files and database
• Partner with managers on relocation process.
HR Services and Employee Relations:
• Execution of HR operations solutions aligned with business direction such as Onboarding, Contracts, employee letters, Mobility Management, visa processing in DMCC, TECOM and Mainland
• Partners with Specialist Groups to ensure coordination of HR requirements.
• Negotiating terms and conditions of employment with staff
• Write and present information briefings on a range of HR related topics
• Prepare policies, procedures, legislation, and enterprise agreements and provide advice where necessary
• Consulting on issues related to workplace relations
• International Assignee leasing coordination and look-and-see visit coordination
Projects :
• SAP employee update to 100% accuracy for Fonterra - Central Asia, Middle East & Africa. Over 500 records.
• SAP Training for all Fonterra - CAMEA SAP administrators
• HRIS Software : Sourcing, vetting and full implantation processing of HR Chronicle for Fonterra - Central Asia, Middle East & Africa
• Supports the execution of HR operations solutions aligned with business direction such as Onboarding,
• Contracts, employee letters, Mobility Management.
• Initial Screening of CVs for vacant Junior positions.
• Payroll : Coordination of payroll for the GCC
• End of Service Calculation and payment.
• Liaison with management and staff regarding all payroll enquiries.
• Maintaining leave, sickness and overtime reports.
• Attend all Employee inquires and requests related to payroll department.
• Coordination executive training on a regional level, handling complex scheduling of Directors across
different regions to ensure smooth training dates and conduct.
• Design and keep up to date the HR tools (Org charts/dashboard/ Org Announcement, Distribution lists
as well as All legal filling & docs
• Partners with Specialist Groups and BBHR to ensure coordination of HR requirements.
• Answers inquiries of moderate complexity on a variety of human resource issues by applying existing policies.
• Employee Relations:
• Complete onboarding process for new employees including employment visa processing in TECOM and DNDR.
• Part of the Legal Entity move team, where I handled the employment contracts and visa transfers of employees and their dependents from distributor to legal entity.
• Perform general office/facilities management duties to include: Managing the inventory of office supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed;
• Planning space allocations, layouts, and floor moves as required; arranging for and supervising building maintenance; and
• Maintaining office facilities and equipment by assisting with procurement and routine maintenance and upkeep.
• Assist with various payroll and human resources functions to include: Entering new employees into the payroll system;
• Maintaining required and voluntary payroll deductions in the payroll system;
• Running supplemental payroll reports as needed;
• Posting position openings to job sites and managing flow of incoming candidate applications;
• background checks on potential new hires;
• Assisting new employees with their orientation to the organization, benefits enrolment; and
• Maintaining human resources files in accordance with laws, regulations, and established standards.
• Perform accounts payable processing and other basic accounting functions to include: Reconciling invoices and filling out payments request with proper coding;
• Assist with entering and processing approved payments;
• Developing and maintaining files;
• Attending to and monitoring urgent enquiries and issues, ensuring that they are brought to the Director’s attention and, where relevant, referring matters on to appropriate staff for Response.
• Answering and managing incoming calls;
• Maintaining paper and online records and defining procedures for their retention, protection, retrieval, transfer and disposal;
• Arranging meetings and conference calls (including coordinating all meeting logistics, developing agendas and meeting materials, etc.);
• Drafting correspondence and presentations;
• Perform general office/facilities management duties to include: Managing the inventory of office supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed;
• Planning space allocations, layouts, and floor moves as required; arranging for and supervising building maintenance; and
• Maintaining office facilities and equipment by assisting with procurement and routine maintenance and upkeep.
• Assist with various payroll and human resources functions to include: Entering new employees into the payroll system;
• Maintaining required and voluntary payroll deductions in the payroll system;
• Running supplemental payroll reports as needed;
• Posting position openings to job sites and managing flow of incoming candidate applications;
• background checks on potential new hires;
• Assisting new employees with their orientation to the organization, benefits enrolment; and
• Maintaining human resources files in accordance with laws, regulations, and established standards.
• Perform accounts payable processing and other basic accounting functions to include: Reconciling invoices and filling out payments request with proper coding;
• Assist with entering and processing approved payments;
• Developing and maintaining files;
• Attending to and monitoring urgent enquiries and issues, ensuring that they are brought to the Director’s attention and, where relevant, referring matters on to appropriate staff for Response.
• Answering and managing incoming calls;
• Maintaining paper and online records and defining procedures for their retention, protection, retrieval, transfer and disposal;
• Arranging meetings and conference calls (including coordinating all meeting logistics, developing agendas and meeting materials, etc.);
• Drafting correspondence and presentations;
• Perform general office/facilities management duties to include: Managing the inventory of office supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed;
• Planning space allocations, layouts, and floor moves as required; arranging for and supervising building maintenance; and
• Maintaining office facilities and equipment by assisting with procurement and routine maintenance and upkeep.
• Assist with various payroll and human resources functions to include: Entering new employees into the payroll system;
• Maintaining required and voluntary payroll deductions in the payroll system;
• Running supplemental payroll reports as needed;
• Posting position openings to job sites and managing flow of incoming candidate applications;
• background checks on potential new hires;
• Assisting new employees with their orientation to the organization, benefits enrolment; and
• Maintaining human resources files in accordance with laws, regulations, and established standards.
• Perform accounts payable processing and other basic accounting functions to include: Reconciling invoices and filling out payments request with proper coding;
• Assist with entering and processing approved payments;
• Developing and maintaining files;
• Attending to and monitoring urgent enquiries and issues, ensuring that they are brought to the Director’s attention and, where relevant, referring matters on to appropriate staff for Response.
• Answering and managing incoming calls;
• Maintaining paper and online records and defining procedures for their retention, protection, retrieval, transfer and disposal;
• Arranging meetings and conference calls (including coordinating all meeting logistics, developing agendas and meeting materials, etc.);
• Drafting correspondence and presentations;