Finance Manager
Canadian Medical Center
مجموع سنوات الخبرة :22 years, 10 أشهر
Position : Finance and Administration Manager
Duration : 2013- Present
Company : Canadian Care medical Center
Industry : Health Care Management
Location : Abu Dhabi, UAE
Built a new Accounting System from first scratch for a newly opening Medical Center that has polyclinics, Rehabilitation, homecare:
• Putting Budgets for profit and loss and Cash flow expectations annually, quarterly and monthly
• Monitoring the center’s financial performance and advising the top management.
• Monitoring Cash flows and finding the best ways to utilize financial resources.
• Putting Targets for marketing team based on budgeting, market expectations, and financial needs.
• Making monthly payroll including Doctor’s percentages and benefits.
• Auditing and Receiving Cash Collection from Cashiers on Daily Basis.
• Monitoring Consumables in and out inventory.
• Consolidating the financial data for policlinics, rehab center, pharmacy and laboratory.
• Generating MIS monthly and quarterly.
• Reconciling bank statement and inventory accounts.
• Making sure the Center that the centers accounting system is following IFRS standards.
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• Hospital Management and Administration :
• Building relations with Insurance Companies ( Daman, ADNIC, Oman Insurance, others )
• HAAD Health Authority Abu Dhabi Licensing process for organizations and medical staff members :
• Adding new specialties
• Doctors Licensing
• Nurses Licensing
• Dealing with recruitment agencies to choose right staff members
• Cooperation with IT department to get integrated hospital software and hardware that gives excellent service to our clients.
Financial Management
Receiving Financial and Registration data from 4 branches in UAE. (Receipts- invoices - payables- receivables).
Auditing paperwork coming from branches to ensure precision and accurateness
Executing daily expenses, processing daily journal transactions, payables and receivables.
Monitoring and controlling receivables and payables aging and credit limits.
Monitoring compliance with organization’s standards and GAAP.
Supervise student registration and cash collections for both individual and corporate clients.
Prepare cash flow management processes.
Preparation of management reports and actual against business plan & budget as required.
Provide management reporting to Executive Director and Finance and Audit Committee.
Manage processes to record & reconcile expenses against income and provide regular management reporting, Bank Reconciliation - Petty cash- Physical Inventory), Action regular reconciliations of all bank accounts.
Payroll Management:
Prepare fortnightly payroll, obtain approval and process to bank.
supervise the Production & issuance of checks
Maintain all payroll records.
Prepare yearly Payroll reconciliations and Summaries.
Support all other employer payroll related requirements.
Process leave settlements, final settlements, records & accruals for all part-time and fulltime staff of the UAE in accordance to UAE labor law.
Office & Administrative Management Role:
Manage the Office of Admissions and records of ELS Language Centers (AUH) with student enrolment of 4500 efficiently and effectively.
Initiated Database Management for admissions, touch tone and in person registration, permanent records, student assessment and certificates issuance.
Coordinate the conversion of existing management information system to online integrated database system.
Accepted increasing responsibility demonstrating flexibility and ability to learn quickly
Accustomed to fast-paced, high-pressured positions, demonstrated ability to prioritize multiple tasks, meet deadlines, and provide quality service
Acquired excellent communication and interpersonal skills with the clients, coworkers & Management
Analyzed customer requirements for future products
Managed the Study Abroad program to USA & Canada effectively
Implement a successful international student program
Achieved 95% success in USA enrolment, paid visit to Centers in New York, Chicago, California, Oregon, Washington Seattle & Nevada (Las Vegas)
Took proactive measure to manage the Study Abroad program run smoothly & effectively.
Assisted guests and other employees with resolving problems and answering questions
Communicated professionally with upper management and customers
Created and edited newsletters, advertisements, and brochures utilizing a variety of desktop publishing programs
Communicated clearly and respectfully to customers
Maintained close customer contact using diplomacy and professionalism
Safeguarded and maintained all classified material
Coordinate with the admin coordinator, receptionist and office logistics person for administrative and operation functions.
Supervise the maintenance of the physical infrastructure for the operations e.g. premises, equipment and assets.
Supervise the administrative functions of student records management for both corporate and individual clients.
Supervise office clerks and assistants for procurement of mail, purchasing, report preparations, client proposals, center expenditures, petty cash, etc.
Support the Executive Director in Operational, Human Resource, Risk and Project management:
Work with the Executive Director and other staff on strategic plan for development and operations as well as preparation of budgets
.Accounting and Finance:
Hire, train, develop and supervise domestic offices accountants and registrars.
Administer, coordinate and monitor the office’s fiscal affairs in accordance with prescribed policies and procedures, including preparation of budgets, timely and accurate financial reporting to AMIDEAST headquarters, and compliance with host country laws dealing with financial and personnel matters;
Manage program budgets, process all approved expenditures and disbursements, reconcile monthly bank statements, and maintain a property inventory of fixed assets, test materials, and publish actions;
Manage all payroll procedures, including payment of social security taxes, review of all timesheets for accuracy and completeness, and preparation of payroll for approval by Country Director;
Produce monthly financial reports and quarterly cash flow projection for review by Country Director and submission to headquarters
Maintain records of all transactions and payments including petty cash vouchers and receipts;
Monitor and report financial transactions, ensuring that all bills are paid promptly;
Audit and approve reconciled cash with receipts on cash collection voucher at the end of each day for Country Director’s signature;
Receive all incoming checks, verify against bills and settle accounts receivable and prepare bank deposit vouchers
Issue collection letters for timely settlement of accounts receivable.
Human Resources:
Develop personnel policies in accordance with headquarters policies and Omani Labor Law;
Update employment contracts in accordance with headquarters policies and Omani Labor Law as needed;
Ensure that regulations on time and attendance, requests for leave, overtime and compensatory time, communications policy, and ethics are understood and adhered to by all staff;
Maintain staff files, including keeping position descriptions and contracts current;
Advise on staff needs for training and development;
Administration:
Develop standard operating procedures for office in accordance with headquarters policies;
Identify and implement measures to maximize the security of the building and grounds, occupants, and property, coordinating with the Embassy’s Regional Security Officer and with headquarters to analyze security issues;
Ensure that building, grounds, and property are properly maintained, cleaned and serviced;
Ensure that IT services are running properly, coordinating with IT staff at headquarters as necessary
Supervise receptionists /cashiers/office assistants/ Admin clerk.
Procurement:
Identify and maintain reliable vendors and suppliers for products and services;
Anticipate and report on program support requirements;
Negotiate contracts and purchase orders to meet anticipated needs of the operation
Solicit and evaluate bids and offers to determine best value and to ensure that specifications meet requirements of solicitations.
- Collecting fees from students.
- Making receipt vouchers.
- Entering data to DacEasy accounting system.
- Making monthly bank reconciliation.
- Making monthly MIS.
- Reposting to Oman Finance Manager in Muscat.
- Handling petty cash transactions and reconciliations.
- Creating invoices to be sent to corporate clients.
- Following up on corporate clients for invoices collections.
- Monitoring receivables aging.
- Monitoring compliance with organization’s standards and GAAP.
Day to day accounting entries and credit collection follow up
- Currently studuing ACCA , Passed Subjects: F1 Accountant in Business F2 Management Accounting F3 Financial Accounting F4 Corporate and Business Law