AMD Office Manager
National Gas S.A.E
Total years of experience :14 years, 3 Months
Effectively managing multiple tasks with changing priorities while showing strong flexibility.
2- Organizing resources, and manage the day-to-day activities of the department assuring efficiency
of the office operations; coordinate communications, relieve the administrator and the office
management of the administrative details; establish and maintain variety of records, logs and
files related to office activities, ensuring smoothness and work parallel to get everything done
in timely and professional manner.
3- Establish, maintain, and update files, database, records, and/or other documents; develop and
maintain data.
4- Sort, screen, review and distribution incoming & outgoing correspondences; compose, prepare,
and ensure timely responses to variety of routine written inquiries.
5- Take and transcribe dictation of letters and memoranda, including material of a confidential nature,
If position requires; compose correspondences independently of from oral instructions; compose
Correspondences dealing with matters not involved in policy questions.
6- Updating the organization charts for the department & functions.
7- Preparing monthly and adhoc reports as required.
8- Arrange for and send out notices of meetings; prepare agenda items and materials; attend meetings;
take and transcribe minutes and distribute to appropriate personnel.
9- Provide information concerning office functions and activities in accordance with established
procedures.
10- Coordinate department program, seminars, workshops, travel arrangements, special projects.
11- Coordinate with training department for upgrading of the staff performance
Reports to the AMD Office Management
Area Office Manager is responsible for providing office Management services to the company locations & sites, this including maintaining office services and efficiency, supervising secretaries
Major Duties & responsibilities as follows:
1- Coordinating day-to-day management of supplies, equipment and facilities for the organization.
2- Mange and direct all office management activities inclusive of secretary works, housekeeping of
offices, maintaining office supply, in addition of managing service personal, drivers & security.
3- Ensuring action items assigned are followed up on its assigned time frame while accurately
and professionally delivered.
4-Prepare responses to correspondences containing routine inquires.
5- Open, sort and distribute incoming correspondences.
6-Direct and supervises safe keeping of documents and master files as per procedures in coordination
with AMD Office Management.
7- Prepare all administrative files necessary and required as documentation including monthly,
quarterly, and annual reports.
8- Organizing staff to carry out work due periods of equipment shutdowns.
9- Prepare, develop and implement procedures and policies on staff.
10- Provide internal Training for all Secretary/ Office Managers as per procedures
Reports to the Deputy Managing Director
Office Manager should be completely aware of the applicable procedures of the Company,
and the Organization of the Company in general.
Major Duties & responsibilities as follows:
1- Supervise and ensure the proper performance of the Department Secretary (ies) in the
location, and the Communication Operator.
2- Develop and edit the text of correspondence as directed by, and for the Senior Manager
3- Handling the affairs of the Senior Management of the location in terms of appointments,
visitors, and communication in co-ordination with Communication Operator or directly
in case there is no Communication Operator in the location.
4- Administering the meeting called for by Senior Management inclusive of booking
conference rooms, attending the meetings, and taking of meetings minutes, and distribution
of the same after approval of the Senior Management.
5- To ensure organizing, care taking, and safekeeping of the archives in terms of hard copies
as required, as well as the soft version in line with the Company Procedures.
6- Attending to the services, office equipment of the location and its maintenance, and the
office supplies in co-ordination with the Administration & Services Department.
7- To ensure the proper run and use of the software, and hardware of the location in
co-ordination with the Information & Technology Department.
8- To ensure the tidiness & cleanliness of the location work place.
9- Keeping proper log for distribution of procedures, in full or in part as controlled copies.
for the part of the location's Senior Management.
Advertising company specialized in free postcards, indoor and outdoors advertising,
and printing materials.
Responsibilities achieved are as hereunder marked:
1- Supervising and maintaining filing / corresponding.
2-Personal Assistant for the two managing partner.
3- Preparing and organization staff meeting.
4- Organization hotel reservation.
5- Assisting the Production Manager in analyzing new orders.
6- Assisting the Account department with their documents, records, statements and invoices.
7- Preparing reports of the attendance and time sheet of the employees.
8- Update our clients` database on the Company System.
9- Follow up the CD`s (which done by creative).
10- Follow up production of the new postcards.
11- Preparing the reports for daily work designers.
12- Preparing the weekly reports of production department.
13- Contacts the Magazines that we deal with them.
14- Responsible for all king of maintenance such as: equipment furniture, etc, also
responsible for ordering new furniture redecoration as well as studying new offers for
new equipment such as: photocopiers.
15- Responsible for couriers, International Calls.
16- Supervising the messengers and office boys.
Advertising company specialized in free postcards, indoor and outdoors advertising,
and printing materials.
Responsibilities achieved are as hereunder marked:
1- Supervising and maintaining filing / corresponding.
2-Personal Assistant for the two managing partner.
3- Preparing and organization staff meeting.
4- Organization hotel reservation.
5- Assisting the Production Manager in analyzing new orders.
6- Assisting the Account department with their documents, records, statements and invoices.
7- Preparing reports of the attendance and time sheet of the employees.
8- Update our clients` database on the Company System.
9- Follow up the CD`s (which done by creative).
10- Follow up production of the new postcards.
11- Preparing the reports for daily work designers.
12- Preparing the weekly reports of production department.
13- Contacts the Magazines that we deal with them.
14- Responsible for all king of maintenance such as: equipment furniture, etc, also
responsible for ordering new furniture redecoration as well as studying new offers for
new equipment such as: photocopiers.
15- Responsible for couriers, International Calls.
16- Supervising the messengers and office boys.
One of the Largest Multinational Cosmetics and Perfumes Company, It has a group
of shops (Future) .
Responsibilities achieved are as hereunder marked:
In Office Manager /Secretarial Section
1- Personal Assistant to the Vice President of the Company.
2- Carrying out all secretarial and administrative tasks.
3- Administration of Client Affairs.
4- Management of emergencies.
5-Handling department correspondence (receiving, filling, retrieving) distributing of
department in accordance with the procedures.
6-Ensuring adherence of the initiators of correspondence to the procedures, in particular
one subject.
7- Developing and editing the text of correspondence as directed by the department .
Manager.
In Marketing Section
1- Making Purchases order to the Alexandria’s Clients.
2- Providing information and assistance to the clients.
3- Co-ordination with Computer department.
4- Follow up the stock of the products in our shops(a group of shop called Fortune).
5- Follow up the attendance of our beauties.
In Advertising section
1-Create Promotions by using Photoshop program.
2-Create Presentations by using PowerPoint Program in order to be an agency for a
particular product (Angel, Cybele, Arcaniel, Clarins).
3- Contact the magazines and newspapers to organize our Ads
One of the Largest Multinational Cosmetics and Perfumes Company, It has a group
of shops (Future) .
Responsibilities achieved are as hereunder marked:
In Office Manager /Secretarial Section
1- Personal Assistant to the Vice President of the Company.
2- Carrying out all secretarial and administrative tasks.
3- Administration of Client Affairs.
4- Management of emergencies.
5-Handling department correspondence (receiving, filling, retrieving) distributing of
department in accordance with the procedures.
6-Ensuring adherence of the initiators of correspondence to the procedures, in particular
one subject.
7- Developing and editing the text of correspondence as directed by the department .
Manager.
In Marketing Section
1- Making Purchases order to the Alexandria’s Clients.
2- Providing information and assistance to the clients.
3- Co-ordination with Computer department.
4- Follow up the stock of the products in our shops(a group of shop called Fortune).
5- Follow up the attendance of our beauties.
In Advertising section
1-Create Promotions by using Photoshop program.
2-Create Presentations by using PowerPoint Program in order to be an agency for a
particular product (Angel, Cybele, Arcaniel, Clarins).
3- Contact the magazines and newspapers to organize our Ads
& responsibilities as follows:
1- Effectively managing multiple tasks with changing priorities while showing strong flexibility.
2- Organizing resources, and manage the day-to-day activities of the department assuring efficiency
of the office operations; coordinate communications, relieve the administrator and the office
management of the administrative details; establish and maintain variety of records, logs and
files related to office activities, ensuring smoothness and work parallel to get everything done
in timely and professional manner.
3- Establish, maintain, and update files, database, records, and/or other documents; develop and
maintain data.
4- Sort, screen, review and distribution incoming & outgoing correspondences; compose, prepare,
and ensure timely responses to variety of routine written inquiries.
5- Take and transcribe dictation of letters and memoranda, including material of a confidential nature,
If position requires; compose correspondences independently of from oral instructions; compose
Correspondences dealing with matters not involved in policy questions.
6- Updating the organization charts for the department & functions.
7- Preparing monthly and adhoc reports as required.
8- Arrange for and send out notices of meetings; prepare agenda items and materials; attend meetings;
take and transcribe minutes and distribute to appropriate personnel.
9- Provide information concerning office functions and activities in accordance with established
procedures.
10- Coordinate department program, seminars, workshops, travel arrangements, special projects.
11- Coordinate with training department for upgrading of the staff performance.
Office Manager should be completely aware of the applicable procedures of the Company,
and the Organization of the Company in general.
Major Duties & responsibilities as follows:
1- Supervise and ensure the proper performance of the Department Secretary (ies) in the
location, and the Communication Operator.
2- Develop and edit the text of correspondence as directed by, and for the Senior Manager
3- Handling the affairs of the Senior Management of the location in terms of appointments,
visitors, and communication in co-ordination with Communication Operator or directly
in case there is no Communication Operator in the location.
4- Administering the meeting called for by Senior Management inclusive of booking
conference rooms, attending the meetings, and taking of meetings minutes, and distribution
of the same after approval of the Senior Management.
5- To ensure organizing, care taking, and safekeeping of the archives in terms of hard copies
as required, as well as the soft version in line with the Company Procedures.
6- Attending to the services, office equipment of the location and its maintenance, and the
office supplies in co-ordination with the Administration & Services Department.
7- To ensure the proper run and use of the software, and hardware of the location in
co-ordination with the Information & Technology Department.
8- To ensure the tidiness & cleanliness of the location work place.
9- Keeping proper log for distribution of procedures, in full or in part as controlled copies.
for the part of the location's Senior Management.
1- Personal Assistant to the Vice President of the Company.
2- Carrying out all secretarial and administrative tasks.
3- Administration of Client Affairs.
4- Management of emergencies.
5-Handling department correspondence (receiving, filling, retrieving) distributing of
department in accordance with the procedures.
6-Ensuring adherence of the initiators of correspondence to the procedures, in particular
one subject.
7- Developing and editing the text of correspondence as directed by the department .
Manager.
In Marketing Section
1- Making Purchases order to the
Advanced English School