Bilingual Paralegal / Legal Secreatry
Qatar Steel Company
Total years of experience :7 years, 9 Months
•Legal and general Arabic/ English translation of documents
•Establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and confirming case status.
•Provide administrative support to the team
•Responsible for drafting, production and preparation of document /reports/correspondence issued by the Legal Department
•Proof reading documents and checking cross references for accuracy
•Scanning documents and letters on a daily basis to build and maintain the databases and files of the department updated
•Analysing, researching and summarising legal information; prepare of event lists, RFPs and generating status reports and cases summary.
•Keep record of all incoming agreements and contracts to be reviewed and initialed by legal department for MD’s signature
•maintain law library as well as standard agreements and contracts library for the company’s use
•Delivering documents or obtaining signatures on documentation.
•General document controlling tasks of the department
•keeping record, preparation and renewal of all formal documentations related to the company and the affiliates as well as arranging for their authentications (POA, CRs, TMs and Computer cards)
•Responsible for collecting and preparing the assignment report from the team to be presented to the Legal Manager on weekly basis, also the preparation of the end of year assessment report
•Department communications with HR with regards to duty travels and trainings
•Responsible for collaborating Board Meetings materials and preparation of first draft for Board Secretary’s review
•Drafting of bilingual minutes of meetings
•Keep contact with Board Members’ offices in order to acquire approvals on Board Resolutions
•Coordinate with various departments for preparations of meetings
•Coordinate different departments to collect the required information related to current or new cases filed.
•Contact Legal Firms in order to get cases updates for the Legal department monthly report
•Prepare payment release letters to finance for Legal Firms payments
•Assisted with scheduling meetings either with different departments or external parties including Board Members and different legal consultants as well as meetings dry run.
•maintain contact with all parties dealing with the legal department to facilitate the departments role
•Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Responsible for issuing memos, letters, e-mails, minutes and prepares documents and presentations.
• Coordinates with the other employees on behalf of the Executives with regard to information gathering / sharing, and following-up.
• Maintains and processes documents for the Executives’ review and signature.
• Prepares communication briefs on various subjects as required, on behalf of the Executives.
• Handling all confidential reports & records, letters of salary increases evaluation & the executive records required for the employees & all sensitive information related to the PM’s Office or the Human Resource’s confidential reports.
• Responsible for all site HR matters in liaison with HOs and HR (Doha & Cairo).
• Responsible for all preparations for new hires induction, Work station, stationary & computers.
• Identifies equipment, furnishings, and hardware and software requirements for the Executives’ office and coordinate with the contractor, (the contact point between client and the contractor).
• Maintain contact list, scheduling and managing all meeting room bookings. Manages the daily and weekly schedule and maintains the appointment calendar for the Executives. Liaises with concerned parties for meetings to ensure smooth coordination.
• Manage staff timesheets, main point of notification for staff absence and responsible for preparing the site leave planner.
• Maintains expenditure, budgets and associated documents for the Executives’ office. Responsible of creating and submitting QPM monthly invoice to the client.
• Receives visitors and looks after their comfort and coordinates their meetings with the Executives.
• Makes travel arrangements for the Executives by booking flights, accommodation and transport as per travel policy.
• Maintains the physical and electronic filing systems associated with the office of the Executives. Ensures proper documentation, handling, safe storage and easy retrieval of information.
• Manage QPM office support site staff.
•Responsible for issuing memos, letters, e-mails, minutes and prepares documents and presentations.
•Coordinates with the other employees on behalf of the Executives with regard to information gathering / sharing, and following-up.
•Maintains and processes documents for the Executives’ review and signature.
•Prepares communication briefs on various subjects as required, on behalf of the Executives.
•Handling all confidential reports & records, letters of salary increases evaluation & the executive records required for the employees & all sensitive information related to the PM’s Office or the Human Resource’s confidential reports.
•Responsible for all site HR matters in liaison with HOs and HR (Doha & Cairo).
•Responsible for all preparations for new hires induction, Work station, stationary & computers.
•Identifies equipment, furnishings, and hardware and software requirements for the Executives’ office and coordinate with the contractor, (the contact point between client and the contractor).
•Maintain contact list, scheduling and managing all meeting room bookings. Manages the daily and weekly schedule and maintains the appointment calendar for the Executives. Liaises with concerned parties for meetings to ensure smooth coordination.
•Manage staff timesheets, main point of notification for staff absence and responsible for preparing the site leave planner.
•Maintains expenditure, budgets and associated documents for the Executives’ office. Responsible of creating and submitting QPM monthly invoice to the client.
•Receives visitors and looks after their comfort and coordinates their meetings with the Executives.
•Makes travel arrangements for the Executives by booking flights, accommodation and transport as per travel policy.
•Maintains the physical and electronic filing systems associated with the office of the Executives. Ensures proper documentation, handling, safe storage and easy retrieval of information.
•Manage QPM office support site staff.
•Assists Training Manager and Heads of Department to implement training and development plans for the departments
•Develops and implements formal training plans for Training Department personnel
•Organizes and conducts employee orientation in line with Corporate standards
•Conducts and evaluates off-job training as required
•Makes recommendations in developing and implementing various training and development programs to meet identified needs and to ensure guest service and quality
•Carries out monthly departmental Standards reviews with each Departmental Training Coordinator in line with agreed standards
•Establishes and maintains records of training for all off-job courses
•Assists in preparing the monthly training report for the General Manager
•Compiles the hotel training budget and monitors expenditure on a monthly basis
•Maintains standard hotel training equipment and training library resources
•Following up on action plan achievement.
•Maintains the training database and issue certificates.
•Assists in organizing the workshops.
•Establishes a database to record monthly hotel implementation activities.
•Supervises the day to day activities of the office
•Contributes towards the Health & Safety Committee, ensuring legal requirements in terms of training are adhered to
•Monitors present and future trends in the training and development field and makes recommendations
•Establishes and maintains effective employee relations
•Contributes towards other hotel activities as appropriate
•Performs related duties and special projects as assigned
•Managing the day-to-day operation, using the Amlaki & EPO Software
•Handling customer (calls, walk-ins & web leads), setting appointments and following up with sales agents.
•Resolving customer complaints.
•Working closely with Sales Associates to help achieve successful closings.
•Daily Report and End of day report of the Sales Agents
•Handling Sales agents Requests & replies
•Organizing clients Mailing list
•Send updates of floor time & weekly schedule to Franchise Operations Supervisor
•Responsible for all paperwork from initiation, also all the filing of the branch.
•Responsible for all marketing Issues (Insider Magazine, properties templates & flyers).
•Completes the Magazine procedures