Ankita Ojha

• Strategic Talent Acquisition: Develop and execute talent acquisition strategies to attract and retain top cyber security professionals, aligning with the firm's long-term goals.
• Job Analysis and Descriptions: Collaborate with senior management to craft precise job descriptions that reflect required competencies and experience.
• Advanced Sourcing: Utilize advanced sourcing techniques, including AI-driven tools and deep networking, to identify high-caliber candidates.
• Competency-Based Interviewing: Implement rigorous competency-based interview processes to evaluate candidates' expertise and cultural alignment.
• Stakeholder Collaboration: Partner with hiring managers and executives to understand critical hiring needs and develop targeted recruitment plans.
• Candidate Experience: Ensure seamless communication and provide constructive feedback to enhance the candidate experience.
• Offer Negotiation and Onboarding: Lead offer negotiations and oversee onboarding to ensure successful integration.
• Market Intelligence: Stay updated on industry trends and salary benchmarks to inform recruitment strategies.
• Pipeline Management: Build and maintain a robust pipeline of qualified candidates for current and future openings.
• Compliance: Ensure all practices comply with employment laws, company policies, and data privacy regulations.
• Metrics and Analytics: Track and report on key recruitment metrics, providing insights to optimize the process.
• Employer Branding: Enhance the firm's brand through targeted initiatives and partnerships with academic institutions and professional organizations.

• Managing a team of Internal recruiters and External agencies where I am responsible for scouting the best candidates for the organization.
• Work closely with Hiring Managers and Business HR to ensure a good understanding of the requirements for each role.
• Maintain an up-to-date record of all approved Recruitment Requisitions received from Business HR.
• Post jobs appropriately using the approved recruitment channels.
• Be a single point of contact for candidates to ensure consistency of candidate experience and avoidance of any communication gaps.
• Shortlisting applicants for interviews using a variety of selection techniques including competency-based interviewing.
• Conduct HR interview and participate in the technical interview with the line manager to ensure a consistent selection process.
• Negotiate salary with candidates and make offers as agreed by Business HR.
• Ensure that all documentation is completed at every stage of the recruitment and selection process as per the recruitment procedure.
• Coordinate with recruitment coordinator for any logistics, travel arrangements, etc. for new hires.
• Participate in recruitment drives, job fairs, and ongoing industry research to collect information on trends and events that impact the availability and quality of resources and recruitment channels.
• Maintain a database of candidates for the responsible area to ensure a constant flow of candidates.
• Prepare candidate summary and supporting documents and prepares candidates for interviews with management/client.
• Receive and greet the new hire on job commencement day and introduce them to Business HR who will arrange for the induction and other formalities for new employees.
• Compile a weekly recruitment report, updating line managers and business HR on the current status.
• Advise HR director on trends in recruitment and recommends suitable recruitment channels that meet the business’s needs.
• Monitoring recruitment costs and negotiating with suppliers.
• Set the sourcing strategy for different job profiles in the organization.
• Ensure that for each position there is a database of screened and security-cleared candidates.
• Providing guidance and support to the recruitment team to ensure that we attract candidates that meet the selection criteria

Recruitment support

• This covers all aspects of recruitment including drafting/obtaining approval for IVNs, posting IVNs, short listing applications, arranging interviews, conducting tests for specific range of candidates.
• Identify position specific competencies for purposes of selection.
• Use different channels for sourcing like internal database, job portals, references, networking and Social Media to identify potential candidates and communicate their suitability to the Line Managers.
• Maintain network with external agencies to ensure cost effective allocation of recruitment budget and the identification of high calibre candidates.
• Conduct pre- selection interviews of all Candidates, for a smooth final selection by Recruitment Manager and HOD. Individually handle the recruitment assignments for junior and mid-level candidates.
• Send offer letter to selected candidates
• Ensure to send regret notification to unsuccessful candidates

Process Pre - Joining Formalities

• Prepare employment contracts
• Coordinate with Visa services team and update candidate on visa/immigration rules.
• Conduct reference checks on the selected candidates
• Update Line Manager on the status of their recruitment activities on a weekly basis.
• Co-ordinate and complete joining formalities for all new recruits inclusive of Managerial grades and brief them with regards to Staff Number/ Date of Joining/ Opening of a Bank account/etc. Co-ordinate and negotiate with line department and the recruit on joining date and communicate to the relevant Line Manager.

Organisational charts

• Prepare and maintain up to date Organizational charts of the all the departments.
• SAP - Maintaining reporting line for all corporate employees in the SAP related to leave management and regularly updating the Organisation structure in the ERP system.

 Manpower planning.
 Sourcing of candidates for various levels, through Advertisements, Job portals.
 Advertising vacancies appropriately by drafting and placing adverts in a wide range of media (e.g., newspapers, websites and magazines).
 Conducting initial screening interview and scheduling the potential candidates to respective department heads for further rounds of interview.
 Requesting references and checking the suitability of applicants before submitting their details to the employer.
 Preparing Interview reports.
 Maintaining a master file of all reports from new recruits, regarding their resumes, applications, appointment orders, and personnel details.
 Performing the On boarding process after selection being done.
 Taking induction for the new joiners on a weekly basis.
 Sending new joiner email to rest of the employees on a weekly basis.
 Organized and participated in “Learning Sundays”.
 Supporting the Human Resource Manager in formulating and implementing Human Resource policies & procedures.
 Participating in meetings with senior managers to review organizational performance and contribute towards the organizational goal.
 Prepare Job Descriptions.
 Develop different HR forms (e.g. HR Requisition Form, Candidate evaluation form, Orientation feedback form, employment application form.)

Administration Assistant cum Insurance Coordinator

 Receive, direct and relay telephone messages and fax messages.
 Direct our clients or visitors to the appropriate staff member.
 Pick up and deliver mails.
 Maintain the general filing system and file all correspondence.
 Assist in the planning and preparation of meetings, conferences and conference
telephone calls.
 Make preparations for committee meetings.
 Maintain an adequate inventory of office supplies.
 Respond to public inquiries.
 Provide word-processing and secretarial support.
 Keep track of all the people who visit the organization.
 Monitor calls and direct the caller to the concerned employee.
 Directing visitors to appropriate contacts.
 Arranging appointments for guests to meet with company staff.
 Creating and maintaining spreadsheets and word documents.
 Dealing with 24 insurance companies on daily basis.
 Communicating & explaining our client regarding the medical insurance which they possess.
 Taking approvals instantly for various major procedures by communicating to the respective insurance companies directly.
 Checking the limitations acknowledging the same to our clients.
 Prepare insurance forms/documents (identification cards, certificates, schedule, etc.)
 Process other insurance transactions to provide customer service and support efforts to acquire and retain profitable business
 Perform other related support duties as requested, such as answering phones, processing mail, assisting customers, scanning, photocopying, and insurance check processing.
 Scrutinizing and dispatching the insurance claim papers within 48 hours form the day of visit of the client.