Manager Finance
Aga Khan University
Total years of experience :20 years, 11 Months
Presently working as Manager Budgeting & Reporting in finance division of Habib University Foundation.
My responsibilities as Manager Budgeting & Reporting are:
•Preparing university planning annual and monthly budgets
•Preparing university five years operational plan.
•Monitoring budgets and reporting on actual spent and variances
•Developing cost estimates for university project set-up cost and its future operating costs
•Preparing management reports for board of directors of foundation, Board of trustees of university and senior management of university.
•Overseeing the general accounting functions of Habib University Project i.e. verifying all payment, monitoring of monthly closing.
•Liaison with project planning associates, project manager; and analyzing project trends and its impact in financial terms on set-up cost and operational cost of project.
•Liaising with external and internal auditors for timely completion of audit.
•Working as subject matter expert for people soft design and its implementation.
Key Responsibilities:
1.Project implementation and financial performance
Review quarterly implementation and financial reports for all contracts to ensure donor compliance and project progress.
Ensure that donor and AKDN rules are being adhered to regarding procurement, accounting, project expenditure, and implementation of activities.
2.Preparation of required narrative and financial reports.
Prepare and finalize narrative and financial reports to donors and ensure that these are completed to the highest level of quality.
Ensure timely submission of accurate, high-quality narrative and financial reports and cash requests as required by donor contracts.
3.Initiate and oversee financial controls and quality assurance measures.
Initiate, support, and follow up on internal audits and external audit
Verify compliance with procurement guidelines and other donor requirements.
To prepare and review of group financial statements in accordance with International Financial reporting standards (IFRS) and coordinate with statutory auditor for timely completion of audit.
Preparation of financial summaries for quarterly financial status & AKDN reports
4.Improving capacity and systems for financial oversight and quality assurance.
Support the design and implementation of effective quality controls to ensure compliance with donor requirements and maintain appropriate donor stewardship, including manuals, checklists, templates, and other tools.
Regularly review the strengths and weaknesses of the current financial capacity of the projects, identify procedural and staff capacity issues, lead solution development with relevant finance or operations staff in the field offices.
5.ERP Implementation
Implementation of iscala ERP logistic and inventory control module at AKPBS, P.
Streamlining of all the process flows in view of proposed system.
Mapping of Current processes into iScala.
Create manuals for end users.
Preparing formats for reports
Training of the end users.
Currently, working as Financial Analyst (Assistant Manager) in Corporate Finance division for Jaffer Group of Companies (Jaffer Brothers (Pvt) Ltd)
Jaffer Brother (Pvt) Ltd is a high profile name in the field of Pesticides and Fertilizer marketing, High Efficiency Irrigation Systems, Information Technology & Heavy Machinery in Pakistan
Key Responsibilities
•Prepare and update Group business environment assumptions it includes; working on risk and opportunities, working on overall market trend in Pakistan and global trend as well; which may effects the group.
•To prepare, check and incorporate budget working papers for service centers and business units
•To prepare and analyze the group performance report on quarterly basis with the help of ratios and pictographic presentation.
•Detailed analysis of business division operating results.
•To prepare and review of group financial statements in accordance with International Financial reporting standards (IFRS) and coordinate with statutory auditor for timely completion of audit.
•To prepare feasibilities for up coming projects.
•Prepare corporate finance activity report on monthly and quarterly basis
•Assist consultants in preparing feasibility report for the group and analyze the report on the basis of our current scenarios and on other assumptions.
•Prepare department’s yearly operational plan it included activities planned for next year.
•Other Task includes:
o Facilitation and review of Murshid Hospital and Health Care Center (MHHCC) annual budget and budget variance report.
o Responsible for overall implementation and review of general accounting and management reporting functions pertaining to CHAL and JANUM (projects of MHHCC).
o Preparation of financial statement of CHAL and JANUM projects; and coordination with external auditor for timely completion of audit.
MHHCC is the sister concern company of Jaffer Group
EXPERIENCE -December, 2006-October, 2007
Worked as Senior Finance Officer with Aga Khan Education Service, Pakistan (AKES, P) major part of Aga Khan Development Network (AKDN). AKES, P has purchased iSCALA 2.2 Enterprise server to have standardized business operation across the organization. I, being a Senior Finance Officer, was selected for implementing iSCALA in Central Office, South region, North region & Chitral region.
Key Assignments
•Studied all the modules (Financial, Logistic & Payroll).
•Streamlining of all the process flows in view of proposed system and started to implement it from the accounting year 2007.
•Mapping of Current processes into iSCALA.
•Create manuals for end users.
•Preparing formats for vouchers, master reports and other related documents
•Training of the end users at Central Office & South Region.
•Train individuals at North & Chitral Region.
EXPERIENCE -January, 2006-November, 2006
Worked as Senior Finance Officer in General Accounting and Budgeting section with Aga Khan Education Service, Pakistan
Specific Assignments
•To take command over iSCALA (ERP System)
•To maintain the School by school budget vs. actual.
•To check and approved the payments in accordance with the company policies for which ROP has been raised.
•To prepare Scholarship loans disbursement, repayment voucher and other related schedule for final accounts plus to review the structure of reporting formats.
•To prepare and review of group financial statements in accordance with International Financial reporting standards (IFRS) and coordinate with statutory auditor for timely completion of audit.
•To maintain Fixed Asset Resister, working on overall movement in assets & its periodic reporting.
Budgeting & Reporting Assignment
•To check and incorporate budget working papers, to incorporate and check expected for the year keeping in view the overall trend of income & expenses
•To assist in the preparation financial summaries for quarterly financial status & AKDN reports
•To prepare and Check attachments for budget as well as other reports on periodical basis for onward reporting to Aiglemont, GRB & other stake-holders for NA units
•To prepare, check and analysis the monthly BVR's send to unit.
Worked as Finance Officer in General accounting & Budgeting section of Education Service Organization, during the period I have performed the following assignment.
•Processing of payments
•To assist in the budget preparation process.
•Various works assigned regarding Scholarship it includes; disbursement, recording & updating of scholarship to the recommended student
•Prepare working capital summaries on monthly basis including current account for north region.
•Conduct scrutiny of unit’s vouchers on quarterly basis.
.Other work includes; Record receipt & payment and fees statement, release funds to unit, prepare aging schedule fro outstanding amount.
During the period I gained the audit experience from the following audit clients.
Public Limited
First IBL Modaraba
Royal Dairy Products Limited
Private Limited
CBM Plastics (Pvt) Ltd
Jaffer Brothers (Pvt) Ltd
Mascot Industrial Corporation
Xibercom (Pvt) Ltd
Hinex Industries (Pvt) Ltd
Mustang Securities Services (Pvt) Ltd
Partnership Firm
S.M Jaffer & Company
Sole proprietor
HassanAli Rice Export Company (A company of Hashoo group)
Ajani Tour
Work included supervision of audit work carried out by junior audit staff. Also prepared management letters with recommendations on risks involved on internal control and procedural weaknesses and non-compliance with statutory regulations.
Associate Member of Public Finance Accountant (APFA)
•Qualified Certified Internal Auditor (CIA), Exams conducted by Institute of Internal Auditor (IIA).
•Fellow Member of Association of Chartered Certified Accountant, UK