Amita Baraiya

Senior HR Executive – HR & Admin at JBF RAK LLC

• United Arab Emirates - Ras Al Khaimah
• My current job since October 2011

Key responsibilities:
A) Hiring, Joining and Induction Formalities:
  Taking care of Recruitment & New Hiring Joining formalities
 Issuing Joining Reports, Offer Letters/Appointment Letters, Accommodation arrangement, making new Personal File, maintaining Employee database etc.
 Coordinating with Bank Account Opening, Medical Insurance, Finger Printing, Visa Stamping etc.
 Coordinating Induction Training and keeping the training records.

B) Attendance and Leave Management:
 Updating and Reporting Attendance on daily basis & incorporating data with ERP.
 Manage all the annual leave application according to the Leave Plan Policy.
 Arranging leave salary with accounts department after running Off Cycle payroll.

C) Payroll Processing:
 Checking all the employees’ attendance reports and making absenteeism entry, leave without pay entry, freezing salary for left-out employees.
 Making salary entry for new joiners, revised salary entry for promotion or increment and maintaining proper documentation and filing.
 Processing Overtime, Compensatory Offs and Leave encashment according to company policy and maintaining all the records and preparing all kinds of letters.
 Managing Payroll report, Payroll Analysis, MSR Report, OT Report, Head Count Report & HR Dashboard.

D) Relieving and Settlement Formalities:
 Preparing final settlement by obtaining clearance certificate from concerned department, recovery of company assets and re-checking final settlement amount.

E) Employee Relations:
 Responding to associate queries related to Policies, Leave, Payroll, Joining, Insurance, Ticketing, Visa & other queries & coordinating with various Departments for the timely closure.
 To handle Employee grievances and disciplinary issues.


F) Travel Arrangements, Hotel Reservation and Petty Cash:
 Air Ticketing for management & employees.
 Sending itinerary as planned route for official tour online or by travel.
 Getting tickets changed if required & class change in emirates with miles, etc.
 Hotel reservation & airport drop off.
 Checking room availability & getting confirmation as requested.
 Petty cash custodian for making immediate payments for miscellaneous small expenses and maintaining records & voucher.
G) International Visa Processing:
 Hands on International Visa Processing.
 Taking appointment from embassy by call if required or online appointment.
 Finding out the requirements & arranging the required documents.
 Online ESTA visa & online payment for authorization to travel concern destination.
 Keeps tracking for passport collection from embassy.

H) Visa Processing:
 Collecting all primary documents required for visa processing.
 Preparing voucher for cheque request to accounts department for visa & medical processing.
 Maintaining excel sheet as visa renewal for employees & family and send mail for renewal to concern department.
 Online typing application for New Visa, visa renewal & visa cancellation.
 Updating data of passport, visa & emirates ID card information in SAP.
 Updating weekly report to concerned department on manpower status.
 On visa receivable sending to candidates for ECNR consent.
 Making invitation letters for people for company visit.

I) Insurance:
 Every year getting renewed medical & accident insurance policy for the company & employees.
 Applying for insurance cards & maintaining excel sheet category wise.
 Submitting medical bills for reimbursement.
 Getting credit notes & clear invoices for accounts department.
 Sending cards for correction or cancellation when required.
 Informing and giving away the claim cheque.
 Getting accident cases registered.
 Collecting the required documents from the employees & submitting to insurance company.
 Getting the cheques and after making cash payment voucher submitting to accounts department.