Total Years of Experience: 33 Years, 11 Months
September 2011
To Present
SECRETARY CUM ADMIN EXECUTIVE
at PLUS FACTOR
Location :
India - Bengaluru
File and retrieve corporate documents, records and reports.
Make travel arrangements for executives.
Manage and maintain executives' schedules.
Prepare and manage correspondence, reports and documents
Organize and coordinate meetings, conferences, travel arrangements.
Take type and distribute minutes of meetings.
Implement and maintain office systems.
Maintain schedules and calendars.
Arrange and confirm appointments.
Organize internal and external events.
Handle incoming mail and other material.
Set up and maintain filing systems.
Set up work procedures.
Collate information, Maintain Databases.
Communicate verbally and in writing to answer inquiries and provide information.
Liaison with internal and external contacts.
Coordinate the flow of information both internally and externally.
Operate office equipment, Manage office space
Make travel arrangements for executives.
Manage and maintain executives' schedules.
Prepare and manage correspondence, reports and documents
Organize and coordinate meetings, conferences, travel arrangements.
Take type and distribute minutes of meetings.
Implement and maintain office systems.
Maintain schedules and calendars.
Arrange and confirm appointments.
Organize internal and external events.
Handle incoming mail and other material.
Set up and maintain filing systems.
Set up work procedures.
Collate information, Maintain Databases.
Communicate verbally and in writing to answer inquiries and provide information.
Liaison with internal and external contacts.
Coordinate the flow of information both internally and externally.
Operate office equipment, Manage office space
October 2011
To January 2014
SECRETARY CUM ADMIN EXECUTIVE
at PLUS FACTOR
Location :
India - Bengaluru
File and retrieve corporate documents, records and reports.
Make travel arrangements for executives.
Manage and maintain executives' schedules.
Prepare and manage correspondence, reports and documents
Organize and coordinate meetings, conferences, travel arrangements.
Take type and distribute minutes of meetings.
Implement and maintain office systems.
Maintain schedules and calendars.
Arrange and confirm appointments.
Organize internal and external events.
Handle incoming mail and other material.
Set up and maintain filing systems.
Set up work procedures.
Collate information, Maintain Databases.
Communicate verbally and in writing to answer inquiries and provide information.
Liaison with internal and external contacts.
Coordinate the flow of information both internally and externally.
Operate office equipment, Manage office space
Make travel arrangements for executives.
Manage and maintain executives' schedules.
Prepare and manage correspondence, reports and documents
Organize and coordinate meetings, conferences, travel arrangements.
Take type and distribute minutes of meetings.
Implement and maintain office systems.
Maintain schedules and calendars.
Arrange and confirm appointments.
Organize internal and external events.
Handle incoming mail and other material.
Set up and maintain filing systems.
Set up work procedures.
Collate information, Maintain Databases.
Communicate verbally and in writing to answer inquiries and provide information.
Liaison with internal and external contacts.
Coordinate the flow of information both internally and externally.
Operate office equipment, Manage office space
June 2010
To September 2011
Secretary cum Office Executive
at Voltage Engineering Limited
Location :
Qatar - Doha
Maintaining all Project Files and proper Filing to all project related documents.
Handling incoming & outgoing calls.
Interaction with Vendors & Clients.
Coordination of Business trips.
Attending visitors.
Arrange appointments and maintain Diary records.
Official Correspondence handling independently and other day to day matters.
Taking dictation and preparing Notes /Letters / Circulars / Notices / Internal Memo etc.
Managing all Files related to the GM’s office.
Travel & Other logistics related to GM’s plans.
Arrange Flight (International / National) and Accommodation bookings.
Looking after the day to day correspondence.
Monitoring & Following up on all communications on behalf of General Manager.
Taking care of General Manager schedules, meetings etc.
Preparing presentations.
Collection and distribution of Business information (Newspaper/Business Magazines cuttings)
Organizing Management meetings and in-house meetings.
Managing appointments for the General Manager, Screening and prioritizing meeting.
Appointments and Telephone calls for General Manager.
Handling visitors and other outside parties on behalf of the General Manager and business issues.
Handle office Management & work in confidentiality with the GM.
Preparing Report of RFI, Material Inspection to Site, Daily/Weekly/Monthly Progress Report and Workers Gate Pass, DTN (Document Transmittal Note) of Shop Drawing, SLD Drawing.
Preparing Enquiry & Offer and Tender Clarification etc.
Day to Day functions like sending and Reply E-mails, FAX, Scanned the Documents.
Set up & Coordinate Meetings efficiently, Preparing MIS report, Agenda, Minutes of Meeting, Project Monitoring etc.
Handling incoming & outgoing calls.
Interaction with Vendors & Clients.
Coordination of Business trips.
Attending visitors.
Arrange appointments and maintain Diary records.
Official Correspondence handling independently and other day to day matters.
Taking dictation and preparing Notes /Letters / Circulars / Notices / Internal Memo etc.
Managing all Files related to the GM’s office.
Travel & Other logistics related to GM’s plans.
Arrange Flight (International / National) and Accommodation bookings.
Looking after the day to day correspondence.
Monitoring & Following up on all communications on behalf of General Manager.
Taking care of General Manager schedules, meetings etc.
Preparing presentations.
Collection and distribution of Business information (Newspaper/Business Magazines cuttings)
Organizing Management meetings and in-house meetings.
Managing appointments for the General Manager, Screening and prioritizing meeting.
Appointments and Telephone calls for General Manager.
Handling visitors and other outside parties on behalf of the General Manager and business issues.
Handle office Management & work in confidentiality with the GM.
Preparing Report of RFI, Material Inspection to Site, Daily/Weekly/Monthly Progress Report and Workers Gate Pass, DTN (Document Transmittal Note) of Shop Drawing, SLD Drawing.
Preparing Enquiry & Offer and Tender Clarification etc.
Day to Day functions like sending and Reply E-mails, FAX, Scanned the Documents.
Set up & Coordinate Meetings efficiently, Preparing MIS report, Agenda, Minutes of Meeting, Project Monitoring etc.
June 2010
To September 2011
SECRETARY CUM OFFICE EXECUTIVE
at VOLTAGE ENGINEERING LIMITED
Location :
Qatar - Doha
Maintaining all Project Files and proper Filing to all project related documents.
Handling incoming & outgoing calls.
Interaction with Vendors & Clients.
Coordination of Business trips.
Attending visitors.
Arrange appointments and maintain Diary records.
Official Correspondence handling independently and other day to day matters.
Taking dictation and preparing Notes /Letters / Circulars / Notices / Internal Memo etc.
Managing all Files related to the GM’s office.
Travel & Other logistics related to GM’s plans.
Arrange Flight (International / National) and Accommodation bookings.
Looking after the day to day correspondence.
Monitoring & Following up on all communications on behalf of General Manager.
Taking care of General Manager schedules, meetings etc.
Preparing presentations.
Collection and distribution of Business information (Newspaper/Business Magazines cuttings)
Organizing Management meetings and in-house meetings.
Managing appointments for the General Manager, Screening and prioritizing meeting.
Appointments and Telephone calls for General Manager.
Handling visitors and other outside parties on behalf of the General Manager and business issues.
Handle office Management & work in confidentiality with the GM.
Preparing Report of RFI, Material Inspection to Site, Daily/Weekly/Monthly Progress Report and Workers Gate Pass, DTN (Document Transmittal Note) of Shop Drawing, SLD Drawing.
Preparing Enquiry & Offer and Tender Clarification etc.
Day to Day functions like sending and Reply E-mails, FAX, Scanned the Documents.
Set up & Coordinate Meetings efficiently, Preparing MIS report, Agenda, Minutes of Meeting, Project Monitoring etc.
Handling telephone operator job for the company with operation of console board.
Handling incoming & outgoing calls.
Interaction with Vendors & Clients.
Coordination of Business trips.
Attending visitors.
Arrange appointments and maintain Diary records.
Official Correspondence handling independently and other day to day matters.
Taking dictation and preparing Notes /Letters / Circulars / Notices / Internal Memo etc.
Managing all Files related to the GM’s office.
Travel & Other logistics related to GM’s plans.
Arrange Flight (International / National) and Accommodation bookings.
Looking after the day to day correspondence.
Monitoring & Following up on all communications on behalf of General Manager.
Taking care of General Manager schedules, meetings etc.
Preparing presentations.
Collection and distribution of Business information (Newspaper/Business Magazines cuttings)
Organizing Management meetings and in-house meetings.
Managing appointments for the General Manager, Screening and prioritizing meeting.
Appointments and Telephone calls for General Manager.
Handling visitors and other outside parties on behalf of the General Manager and business issues.
Handle office Management & work in confidentiality with the GM.
Preparing Report of RFI, Material Inspection to Site, Daily/Weekly/Monthly Progress Report and Workers Gate Pass, DTN (Document Transmittal Note) of Shop Drawing, SLD Drawing.
Preparing Enquiry & Offer and Tender Clarification etc.
Day to Day functions like sending and Reply E-mails, FAX, Scanned the Documents.
Set up & Coordinate Meetings efficiently, Preparing MIS report, Agenda, Minutes of Meeting, Project Monitoring etc.
Handling telephone operator job for the company with operation of console board.
March 2009
To May 2010
Personal Assistant to Managing Director
at Premco Rail Engineers Limited
Location :
India - Kolkata
Handled the tasks of taking dictation, Correspondence, E-Mail, Faxes and Scanned Documents.
Assigned the responsibilities of maintaining correspondence files and updating filing systems.
Responsible for Coordinating with all the division and department heads to enhance smooth working of the organization.
Assigned the tasks of handling day-to-day administrative duties of the organization.
Responsible for travel bookings for domestic and international services.
Handled the responsibilities of preparing and drafting letters and handling confidential information’s of the organization.
Coordinated business meetings and wrote minutes of meetings in shorthand.
Responsible for making arrangement for meetings, conference & seminars.
Responsible for organizing meetings and conferences.
Assisted Managers in handling various activities within and outside the organization.
Handled the tasks of preparing various presentations for the Management team.
Managing all Files related to the MD’s office.
Travel & Other logistics related to MD’s plans.
Preparing presentations.
Day to Day functions like sending and Reply E-mails, FAX, Scanned the Documents.
Handling visitors and other outside parties on behalf of the MD and business issues.
Looking after the day to day correspondence.
Official Correspondence handling independently and other day to day matters.
Assigned the responsibilities of maintaining correspondence files and updating filing systems.
Responsible for Coordinating with all the division and department heads to enhance smooth working of the organization.
Assigned the tasks of handling day-to-day administrative duties of the organization.
Responsible for travel bookings for domestic and international services.
Handled the responsibilities of preparing and drafting letters and handling confidential information’s of the organization.
Coordinated business meetings and wrote minutes of meetings in shorthand.
Responsible for making arrangement for meetings, conference & seminars.
Responsible for organizing meetings and conferences.
Assisted Managers in handling various activities within and outside the organization.
Handled the tasks of preparing various presentations for the Management team.
Managing all Files related to the MD’s office.
Travel & Other logistics related to MD’s plans.
Preparing presentations.
Day to Day functions like sending and Reply E-mails, FAX, Scanned the Documents.
Handling visitors and other outside parties on behalf of the MD and business issues.
Looking after the day to day correspondence.
Official Correspondence handling independently and other day to day matters.
March 2007
To November 2008
Office Secretary
at Unity Infraprojects Limited
Location :
India - Kolkata
Handled the tasks of taking dictation, Correspondence, E-Mail, Faxes and Scanned Documents.
Assigned the responsibilities of maintaining correspondence files and updating filing systems.
Responsible for Coordinating with all the division and department heads to enhance smooth working of the organization.
Responsible for EPABX handling.
Assigned the tasks of handling day-to-day administrative duties of the organization.
Responsible for travel bookings for domestic and international services.
Handled the responsibilities of preparing and drafting letters and handling confidential information’s of the organization.
Coordinated business meetings and wrote minutes of meetings in shorthand.
Responsible for making arrangement for Meetings, Conference & Seminars.
Assisted Managers in handling various activities within and outside the organization.
Handled the tasks of preparing various presentations for the Management team.
Managing all Files related to the Vice President office.
Travel & Other logistics related to VP’s plans.
Project Monitoring and reporting to Regional Head (Eastern Region - VP).
Preparing presentations, Notice, Agenda.
Day to Day functions like sending and Reply E-mails, FAX, Scanned the Documents.
Handling visitors and other outside parties on behalf of the VP and business issues.
Looking after the day to day (incoming / outgoing) correspondence.
Official Correspondence handling independently and other day to day matters.
Handling Travel Arrangement through Travel Agency or by Online Booking, Hotel Booking for Senior Officials.
Business Development matter handling like follow up the daily newspaper for Tender and sent to H.O. & and also attained the Pre-Bid Meeting, Site Visit on behalf of Site Engineer / Project Engineer.
Assigned the responsibilities of maintaining correspondence files and updating filing systems.
Responsible for Coordinating with all the division and department heads to enhance smooth working of the organization.
Responsible for EPABX handling.
Assigned the tasks of handling day-to-day administrative duties of the organization.
Responsible for travel bookings for domestic and international services.
Handled the responsibilities of preparing and drafting letters and handling confidential information’s of the organization.
Coordinated business meetings and wrote minutes of meetings in shorthand.
Responsible for making arrangement for Meetings, Conference & Seminars.
Assisted Managers in handling various activities within and outside the organization.
Handled the tasks of preparing various presentations for the Management team.
Managing all Files related to the Vice President office.
Travel & Other logistics related to VP’s plans.
Project Monitoring and reporting to Regional Head (Eastern Region - VP).
Preparing presentations, Notice, Agenda.
Day to Day functions like sending and Reply E-mails, FAX, Scanned the Documents.
Handling visitors and other outside parties on behalf of the VP and business issues.
Looking after the day to day (incoming / outgoing) correspondence.
Official Correspondence handling independently and other day to day matters.
Handling Travel Arrangement through Travel Agency or by Online Booking, Hotel Booking for Senior Officials.
Business Development matter handling like follow up the daily newspaper for Tender and sent to H.O. & and also attained the Pre-Bid Meeting, Site Visit on behalf of Site Engineer / Project Engineer.
September 2005
To March 2007
ASSISTANT
at Kariwala Industries Limited
Location :
India - Kolkata
Handled the tasks of taking dictation, Correspondence, E-Mail, Faxes and Scanned Documents.
Assigned the responsibilities of maintaining correspondence files and updating filing systems.
Responsible for Coordinating with all the division and department heads to enhance smooth working of the organization.
Assigned the tasks of handling day-to-day administrative duties of the organization.
Responsible for travel bookings for domestic and international services for MD.
Handled the responsibilities of preparing and drafting letters and handling confidential information’s of the organization.
Coordinated business meetings and wrote minutes of meetings in shorthand.
Responsible for making arrangement for Meetings, Conference & Seminars.
Handled the tasks of preparing various presentations for the Management team.
Managing all Files related to the MD’s office.
Travel & Other logistics related to MD’s plans.
Preparing presentations, Notice, Agenda.
Day to Day functions like sending and Reply E-mails, FAX, Scanned the Documents.
Handling visitors and other outside parties on behalf of the MD and business issues.
Looking after the day to day (incoming / outgoing) correspondence.
Official Correspondence handling independently and other day to day matters.
Handling Travel Arrangement through Travel Agency or by Online Booking, Hotel Booking for Senior Officials.
Acknowledgement of Factory Order received, Maintenance of Factory order file.
Handover patterns from H.O. to Cutting Department.
Filling of Product Monitoring Sheet.
Schedule of Cutting file / Cutting Planning, Printing planning, stitching rate and determining no. of pcs. Per Worker.
Preparing Job Contract.
Planning of what and when to send to PDP, Replies to query from Head Office.
Attending phone calls from H.O.
Printing E-mail marked replying mails on behalf of Office Boss, Receiving Phone calls.
Bill passing of Fabricators last stage.
Assigned the responsibilities of maintaining correspondence files and updating filing systems.
Responsible for Coordinating with all the division and department heads to enhance smooth working of the organization.
Assigned the tasks of handling day-to-day administrative duties of the organization.
Responsible for travel bookings for domestic and international services for MD.
Handled the responsibilities of preparing and drafting letters and handling confidential information’s of the organization.
Coordinated business meetings and wrote minutes of meetings in shorthand.
Responsible for making arrangement for Meetings, Conference & Seminars.
Handled the tasks of preparing various presentations for the Management team.
Managing all Files related to the MD’s office.
Travel & Other logistics related to MD’s plans.
Preparing presentations, Notice, Agenda.
Day to Day functions like sending and Reply E-mails, FAX, Scanned the Documents.
Handling visitors and other outside parties on behalf of the MD and business issues.
Looking after the day to day (incoming / outgoing) correspondence.
Official Correspondence handling independently and other day to day matters.
Handling Travel Arrangement through Travel Agency or by Online Booking, Hotel Booking for Senior Officials.
Acknowledgement of Factory Order received, Maintenance of Factory order file.
Handover patterns from H.O. to Cutting Department.
Filling of Product Monitoring Sheet.
Schedule of Cutting file / Cutting Planning, Printing planning, stitching rate and determining no. of pcs. Per Worker.
Preparing Job Contract.
Planning of what and when to send to PDP, Replies to query from Head Office.
Attending phone calls from H.O.
Printing E-mail marked replying mails on behalf of Office Boss, Receiving Phone calls.
Bill passing of Fabricators last stage.
January 1996
To September 2005
Steno - Typist
at Merino Exports Pvt. Limited
Location :
India - Ghaziabad
Handled the tasks of taking dictation, Correspondence, E-Mail, Faxes and Scanned Documents.
Assigned the responsibilities of maintaining correspondence files and updating filing systems.
Responsible for Coordinating with all the division and department heads to enhance smooth working of the organization.
Assigned the tasks of handling day-to-day administrative duties of the organization.
Responsible for travel bookings domestic and international services for MD.
Handled the responsibilities of preparing and drafting letters and handling confidential information’s of the organization.
Managing all Files related to the MD’s office.
Travel & Other logistics related to MD’s plans.
Preparing presentations.
Handling visitors and other outside parties on behalf of the MD and business issues.
Assigned the responsibilities of maintaining correspondence files and updating filing systems.
Responsible for Coordinating with all the division and department heads to enhance smooth working of the organization.
Assigned the tasks of handling day-to-day administrative duties of the organization.
Responsible for travel bookings domestic and international services for MD.
Handled the responsibilities of preparing and drafting letters and handling confidential information’s of the organization.
Managing all Files related to the MD’s office.
Travel & Other logistics related to MD’s plans.
Preparing presentations.
Handling visitors and other outside parties on behalf of the MD and business issues.
January 1990
To December 1995
Steno Typist
at Associated Tax Consultant
Location :
India - Kolkata
Handled the tasks of taking dictation and Typing.
Assigned the responsibilities of maintaining correspondence files and records.
Assigned the tasks of handling day-to-day administrative duties of the organization.
Handled the responsibilities of preparing and drafting letters and handling confidential information’s of the organization.
Assigned the reports & other related works, Email checking and replying, Fax, Xerox Machine handling, EPABX machine handling, Phone call attending etc.
Assigned the responsibilities of maintaining correspondence files and records.
Assigned the tasks of handling day-to-day administrative duties of the organization.
Handled the responsibilities of preparing and drafting letters and handling confidential information’s of the organization.
Assigned the reports & other related works, Email checking and replying, Fax, Xerox Machine handling, EPABX machine handling, Phone call attending etc.
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