Senior Purchase Coordinator
Modern Pharmaceutical Company (MPC)
Total years of experience :21 years, 2 Months
1- Regular preparation and update of the stock sheets for the principal companies.
2- Coordinating with the Sales team, Marketing team as well as the Inventory system. In order to forecast the long term plan.
3- Annual stock orders & supplementary orders preparation for pharmaceutical items and orders for items awarded by the Governmental Institutions and the necessary follow-ups.
4- SAP purchase orders processing and other material management.
5- Prepare a detailed quarterly category plan including market analysis.
6- Successful forecasting of products with minimal out of stock and over stock situations.
7- Providing the top-level management with a SAP justification for each order placed.
8- Regular checking for any possible errors in the Proforma Invoice, order acknowledgment and shipping details with regard to item description, quantity, price, batch requirements and E.T.D.
9- Generating SAP reports for Pharma division/principals whenever requested.
10- Correspondence with principals for any clarifications such as: non-receipt of confirmation of orders, Proforma Invoices and discrepancies of goods received (shortages, lack of shelf life, prices etc.) if any.
11- Coordinating with the warehouse and maintaining of goods received details.
12- Preparing a monthly stock and sales reports to be sent to principals.
13- Monitoring the stocks on a regular bases (stock control).
14- Meeting with both multinational and local principals for developing best possible ways adjusting stocks and pending purchase orders based on historical sales as well as budgets/targets.
15-Plan, replenish and allocate inventory for the assigned principals.
16-Track deliveries, returns and damages goods.
17-Responsible for managing back to back orders and keeping them at an acceptable level.
Holding full accountability for the planning, development, and execution of purchasing related functions and for the supervision and productivity of a staff of seven.
Overseeing department functions including purchase order management, receipt of supplies, data entry, records management, and supplier relationships.
Minimizing financial risk at the health centers by working with accounts payable section to ensure accuracy across all purchase orders, shipping and receiving documentation.
Responsible for the preparation of the annual operating budget.
Managing over than 2, 500 SKUs in terms of long/short term plan, safety-stock, storage, distribution and supplier relationship.
Working closely with suppliers/vendors to improve operations and reduce cost.
Monitoring the stock on a regular basis (stock control), making appropriate arrangements to ensure on time delivery.
Prepare the tender’s process from the Purchase Request stage to the final bid submission, and LPO/Contract awarding.
Collate and ensure proper documentation within the tendering and contract process.
Coordinate the preparation and submission of (RFI, RFP & RFQ) and other tender documents that are responsive to end-user requirements and in compliance with organization objectives are completed in a timely manner.
Conduct an in‐depth analysis of all bids received in response to each Tender, Proposal and Quotation to identify the response that best meets the needs of the end-user department and is consistent with the terms and conditions of standard procurement policy of PHCC.
Prepare evaluation reports (technical & commercial) and other corresponding documents according to the standard templates for approval and signoff.
Negotiating contracts to achieve maximum efficiency.
Obtaining quotes and also making cost comparisons.
Providing accurate routing information to ensure that delivery times and locations are coordinated.
Accurately calculating total supply chain costs in relation to proposed new projects.
Handling the project management for all the new projects at all Health Centers in terms of SKUs supply & demand.
Monitoring the performance of staff and holding appraisals.
1- Managing sales for all Special Market customers in UAE.
2- Preparing Sales & production plans for different districts in Cairo.
3- Monitoring sales achievements.
4- Following up credit limits and collecting receivables for customers.
5- Preparing technical and financial request for proposals.
6- Analyzing sales statistics to formulate policy and assisting dealers in
promoting sales.
7- The responsibility to achieve sales target.
8- Providing accurate result forecast.
9- Ensure delivery within the twenty four hours of order booking.
10- Answers to all customers inquiries via direct contact & phone.
11- Coordinating activities with internal partners and specialists to provide customer solutions.
1- Responsible for handling customer’s complaints.
2- Development of financial resources.
3- Improve the image and reputation of the company in the area.
4- Communicate company services and activities to Key accounts.
5- Organizing company’s important events.
1- Reviewing, coordinating, and drafting contracts / agreements, which clearly reflects commercial, technical and financial objectives.
2- Ensuring dual language drafting accuracy in documentation with legal implications.
3- Responsible for correspondence, involving case-works, writing hearings reports to our foreign clients.
4- Drafting and reviewing all other types of documents and materials where there may be legal implications.
5- Giving legal opinion and recommendations on various matters.
6- Drafting contracts in Arabic and English.
7- Analyze the probable outcome of claims.
Master in Business Administration is in process.