Administration Manager
Kaheel & Partners Co
Total years of experience :11 years, 7 Months
Planning HR and administration activities & Supervising the day-to-day operations of the administrative department and staff members & ensure smooth functioning of administrative systems and processes, coordinating office activities, and managing office supplies and equipment & responsible for overseeing facilities-related tasks. This can include managing office space, coordinating maintenance and repairs, and ensuring a safe and comfortable work environment.
Facilitate effective communication within the department and with other departments or external parties, coordinating meetings, disseminating information, and handling inquiries.
Responsible for developing and managing departmental budgets, including tracking expenses, approving expenditures, and ensuring cost-effective use of resources.
Contribute to the development and implementation of administrative policies and procedures & make sure of compliance with organizational policies and legal requirements, and make recommendations for improvement as needed.
Managing relationships with vendors and service providers including negotiating contracts, monitoring service levels, and ensuring compliance with contractual obligations.
Identifying opportunities for process improvement and implementing changes to enhance efficiency and productivity, analyze workflows, recommend technological solutions, and seek ways to streamline administrative operations.
Coordinate the onboarding process for new employees, including orientation, paperwork completion, and introducing them to the company culture, policies, and procedures.
Manage employee relations issues, including conflict resolution, disciplinary actions, and grievance handling. Provide guidance and support to employees regarding policies and procedures.
Contribute to the development and implementation of HR policies and procedures & update employee handbooks and ensure employees are aware of and adhere to company policies.
Implement strategies to promote employee engagement and maintain a positive work environment & organize employee engagement activities, such as team-building events and recognition programs.
Ensure compliance with relevant employment laws, regulations, and company policies. Stay updated on changes in labor laws and industry best practices & Prepare regular reports on HR metrics and key performance indicators for management.
Play as a Liaison between governmental departments and local authorities through task delegation to PROs & following the tasks till completed in the deadline.
Communicated corporate objectives to various divisions to meet deadlines and adhere to company budgets & Manage Employee welfare and payroll monitoring.
Prepared detailed documents and reports in adherence administrative processes & Supervise and monitor the annual leave calendar and process the applications.
Developed internal requirements and standards to minimize regulatory risks and liability across programs.
Receiving and reviewing purchase requisitions from various departments within the organization. Clarifying requirements, specifications, and quantities with internal stakeholders to ensure accurate procurement.
Collaborating with inventory and warehouse teams to ensure proper stock levels, minimize stock outs, and avoid excess inventory, analyzing usage patterns, forecasting demand, and initiating purchase orders accordingly.
Identifying potential suppliers, conducting market research, and evaluating their capabilities, pricing, and overall suitability.
Preparing and issuing RFPs and RFQs to potential suppliers & analyzing received proposals and quotations, comparing pricing, terms, and conditions, and making recommendations for supplier selection.
Negotiating pricing, terms, and conditions with suppliers to secure favorable agreements for the organization, collaborating with legal and contract management teams to ensure contracts align with the company's interests and comply with relevant regulations.
Monitoring and controlling procurement costs, ensuring compliance with budgetary constraints. Identifying opportunities for cost savings, process improvements, and supplier consolidation.
Creating and issuing purchase orders to selected suppliers, ensuring accuracy and adherence to company policies. Tracking and expediting orders to ensure timely delivery of goods and services. Resolving any issues or discrepancies that arise during the procurement process.
Developing and maintaining relationships with suppliers, negotiating contracts, and evaluating supplier performance based on key performance indicators (KPIs) such as quality, delivery time, and responsiveness, addressing any issues or concerns and working with suppliers to improve performance.
Maintaining accurate records of procurement activities, including contracts, purchase orders, invoices, and correspondence & ensuring compliance with internal policies, legal requirements, and audit standards.
Collaborating with various internal departments, such as finance, operations, engineering, and quality assurance, to understand their requirements and align procurement activities with organizational goals.
Representative for the Company in Switzerland.
Marketing & Business Administration Courses in Mass Challenge Organization during the Attendance period from Business entrepreneurs.
Searching for financing opportunities for the company activities
Coordinate the onboarding process for new employees, including orientation, paperwork completion, and introducing them to the company culture, policies, and procedures.
Manage employee relations issues, including conflict resolution, disciplinary actions, and grievance handling. Provide guidance and support to employees regarding policies and procedures.
Contribute to the development and implementation of HR policies and procedures & update employee handbooks and ensure employees are aware of and adhere to company policies.
Implement strategies to promote employee engagement and maintain a positive work environment & organize employee engagement activities, such as team-building events and recognition programs.
Ensure compliance with relevant employment laws, regulations, and company policies. Stay updated on changes in labor laws and industry best practices & Prepare regular reports on HR metrics and key performance indicators for management.
Play as a Liaison between governmental departments and local authorities through task delegation to PROs & following the tasks till completed in the deadline.
Communicated corporate objectives to various divisions to meet deadlines and adhere to company budgets & Manage Employee welfare and payroll monitoring.
Prepared detailed documents and reports in adherence administrative processes & Supervise and monitor the annual leave calendar and process the applications.
Developed internal requirements and standards to minimize regulatory risks and liability across programs.
Maintaining accurate and up-to-date employee records, including personal information, attendance
, leave records, and performance evaluations, ensuring compliance with data protection regulations.
Managing the end-to-end recruitment process, including sourcing candidates, screening resumes,
conducting interviews, and coordinating the onboarding process for new employees.
Maintaining positive employee relations by addressing employee queries, concerns, and grievances, facilitating effective communication between management and employees.
Assisting in the performance management process by coordinating performance reviews,
providing guidance to managers and employees, identifying training needs within the organization and coordinating training programs or workshops to enhance employees' skills and knowledge.
Administering employee compensation and benefits programs, including payroll processing, managing leaves, and handling benefits enrollment and changes.
Providing administrative support to the organization, including managing office supplies,
coordinating travel arrangements, organizing meetings, and maintaining files and documentation.
Planning and organizing employee engagement activities, such as team-building events, celebrations, and recognition programs, to foster a positive work environment.
Preparing HR-related reports and analytics, such as turnover rates, recruitment metrics, and training effectiveness, to assist in decision-making and strategic planning.