Andrew Jeanny

FM Contract and Procurement Administrator at Novus Community Management

• United Arab Emirates - Dubai
• August 2011 to December 2013

Managing the Department resources in order to ensure that all procurement related requirements are processed efficiently, within the required Timelines & budget, and meeting the end user specifications and requirements and efficient completion of all processes and documentation in accordance with the Owners association requirements and ensure compliance with the company policy & procedures.
 Overseeing the tendering process and negotiate with service providers to get the best value for money and provide support to the team in resolving any disputes that may arise, to the best advantage of the owners association, in order to achieve an amicable solution and settlement.
 Managing the Contracts Administration process in general, review compliance with standard & contractual requirements including overseeing the timely planning, negotiation & execution of all Contracts, Post contract Administration in terms of Dispute Resolution /Variations/ Addendums/ Contract Renewals /Payment certification etc to fulfill the Owners Association expectations.
 Tracking variances or deviations in contract performance and take corrective action to minimize such variations.
 Developing Procurement Policies, systems and processes for Line manager review, in order to ensure that reliable Procurement procedures and practices are in line with the Company requirements & the most modern Procurement & Inventory techniques, systems and processes used internationally and in accordance with organizational and departmental requirements.
 Implementing quality control procedures on contract documentation, storage and follow up; approve all functional group standard operating procedures.
 Managing the Procurement function in order to ensure that all transactions are executed within the approved budget of each Owners Association and co-ordinate with the Community Managers to evaluate and control the total expenditure within approved budgets to maintain the service charge to an acceptable level.
 Providing Community Managers and Building Managers with expert Commercial/ Contractual advice relating to quality and availability of facilities management services, prices, timing of procurement etc in order to ensure that the end user requirements are met in accordance with corporate policies, commercial objectives and Owners Association objectives.
 Working closely with the Community Management Teams on the approved Policy Process with the Line Manager guidance, through regular meetings, e-mails, follow-ups etc.
 Identifying, evaluating, selecting and maintaining sources of supply in order to register and establish them as approved and preferred suppliers of goods and services.
 Developing and maintaining durable relationships with service providers in order to facilitate procurement transactions which meet the company objectives in contingent circumstances, maintaining high levels of service to the end user.
 Providing inputs and suggestions for the continuous improvement of procurement practices taking into account international best practice’, changes in international and regional standards and changes in the business environment which demand proactive action plans in line with company objectives.