Admin Assistant / Secretary
Proserve Middle East Electromechanical Works LLC
Total years of experience :13 years, 2 Months
• General office administration works.
• Responsible for providing clerical and administrative support for the company.
• Managing paperless filings and document logs.
• Assisting HR Departments such as scheduling candidate’s interviews either face to face or teams call.
• Invoice, Payroll admin, arranging air ticket for employee/s annual leave.
• Checking employee’s attendance and leave management.
• PRO related job: Processing new employee visa from visit visa to residence visa.
• Renewals of visa: (processing of medical, emirates id application, labour contract, tawjeeh training, residence visa)
• Renewal of medical insurance, workmen compensation insurance, trade license, vehicle renewal, office renewal contract, labour camp contract.
• Perform administrative duties, organize documents, cheques,
• Organize office and assist associates in ways that optimize procedures.
• Resolve office-related malfunctions and respond to requests or issues.
• Carried out varied assigned tasks requiring knowledge of office protocol and demonstrates an understanding of the organization, programs and procedures related to the work of the office.
• Coordinates with the Head Departments of their request for a new employee.
• Search, check and screens the C.V. prior to interview and prepares the test of all candidates.
• Orients the New Employee with regards to policy, procedures and other important matters.
• Checking and posting 6 daily sales.
• Checking all the work order of each shop, informing customers if orders are finish.
• Making barcode, changing price, transferring dressing from shop to shop
• Data entry, In-charge for petty cash
• Assisting the MD in day to day activities, outbound activities’ such as: Abaya and dress shooting indoor or outdoor activity, exhibition.
• Prepare price comparison after received quotation from the supplier.
• Looked after recruitment requirements like advertising vacancies; short listing CVs; conduct preliminary interviews; prepare appointment letter, memorandum, warning letters
• Monitoring & assisting in implementing disciplinary actions and procedures for the staff
• Effectively communicate with all the departments of the organization.
• Informing or sending information letter to all the shops for some changes from the old and new collections.
• Responsible for handling queries, incoming and outgoing calls, fax and emails and prioritizing all incoming information.
• Respond to the calls or inquiry from the different branches, follow up orders,
• Coaching employees to improve performance.
• Maintain and organized filing system of all documents.
• Assisting 6 master cutters, 30 tailors, 50 embroiderer 15 sales person for their daily inquiries.
• Purchasing for raw materials. Operating laser machine.
• Taking photos for new sample of Abaya, Sheila, and Dress.
Al Muthabarah General Trading LLC January 15, 2011 - May 31, 2011
Sharjah-UAE
Job Title: Secretary
Key Areas: • Preparing monthly cheques statement schedule, credit card payment schedule
• Preparing PROFORMA INVOICE, DELIVERY NOTES, QUOTATIONS,
• Filing and receiving documents and fax transmission, recording and sorting data.
• Office stock inventory, sending quotations, invoices through email, ms office outlook, maintain databases
• Prepare and manage correspondence, reports and documents
• Implement and maintain office systems
• Maintain schedules and calendars, arrange and confirm appointments
• Organize internal and external events
• Handle incoming mail and other material
• Set up and maintain filing systems
• Collected information and relay to the designated person
• Communicate verbally and in writing to answer inquiries and provide information
• Coordinate the flow of information both internally and externally
• Operate office equipment, manage office space
Green City Star Restaurant September 2009 - January 2011
Dubai, UAE
Job Title: Service Crew cum Telephone Operator
Key Areas:
• Collecting payments from customers, writing patrons' food orders on order slips
• Memorizing orders, relaying the order to the kitchen staff
• Taking orders from patrons for food or beverages
• Advised customers on the location, selections, price, and foods available from the store, with the aim of encouraging them to buy and to return to buy in the future.
• Cleaning tables or counters after patrons have finished dining
• Able to handle incoming, outgoing calls.
• Excellent ability to response to enquiries through phone calls.
• Excellent communication and writing skills.
• Able to take and communicate telephone messages as necessary.
• Ability to work under pressure and independently.
Stronghold Insurance Company, Inc. January 19, 2009-September 12, 2009
Philippines
Job Title: Secretary
Key Areas: • Convinces client to insure their cars, houses, bonds & anything that can be insured of
• Markets products to establishment, individuals and corporations.
• Processes all the documentary and legalities of every transaction.
• Encodes and submits monthly reports.
• Maintain all the records of policies
• Handle and adjust customer complaints
• Answer questions on departmental services and functions, or help prepare invoices and budgetary requests. Receiving payments, issuing policy
• Answering phones, filing and typing up documents, sending documents through fax
• Relaying messages to certain departments.