Executive Assistant to Chairman & CEO
Retail Arabia International
Total years of experience :16 years, 5 Months
Manage CEO’s calendar, schedule meetings, conferences and teleconferences
Make complex travel arrangements for the CEO
Take Minutes and Prepare Agendas of Board Meetings & Business Councils
Compose correspondence/reports for CEO
Screen mails and prioritize action order of CEO
Handle call inquiries, arrange callbacks and provide backup materials if needed
Organize and maintain files and records
Proofread documents prior to CEO’s signatory
Undertake general administration
Timely and proper preparation and delivery of presentation materials for meetings
Manage day to day operations of the office
Improve data management of office and developing standard of forms and reports
Help build a positive work environment whilst maintaining confidentiality
Manage CEO’s calendar
Make travel arrangements for the CEO
Formulate Event Presentations for the CEO to present to clients
Prepare Event Quotations and Invoices
Draft correspondence and other communications for CEO
Sort mail and organize files
Creating presentations for VIP clients, quotations and other sales-related tasks
Prioritize signing of documents
Undertake general administration
Formulate agendas for approval and coordinate distribution of all meeting materials
Timely and proper preparation and delivery of presentation materials for meetings
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
Supervise support staff and project-based works
Coordinate with other employees to arrange for reports, information and updates on the business
Develop holiday and travel products
Liaising with key partners such as hotels and airlines regarding bookings and schedules
Handling clients’ requirements and payments
Handling of correspondence and ongoing update of records
Undertaking general administration
Using and updating IT skills, since information on holiday packages and bookings is usually
accessed via a network
Initiate and contributing ideas for promotional materials
Devise methods and procedures for obtaining data needed by the company
Gather statistical data & methods of marketing and distribution, analyze data to predict future sales
Diary Management
Design and Conduct Surveys with more than 50 countries
Write reports and preparing statistical charts
Answer telephones and handle in appropriate manner
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
Supervise support staff