OFFICE MANAGER/ HR ADMIN
Boom Art Studio
Total years of experience :14 years, 0 Months
• First point of contact for Boom Art Studio and Boom Productions in all dealings with Administrative and HR works
• Schedule meeting & appointments
• Take minutes of the meeting and circulate to all employees
• Provide general administrative and HR support to the employees.
• Review and approve the request to purchase office supplies
• Work on establishing and maintaining SOP with all Boom Art Studio employees with regards to job bookings, approvals, orders, scheduling, charging and delivery.
• Secure and update employees’ records.
• Manage airline and hotel bookings
• Handle petty cash and other payments and coordinate with Accountant for their full detailing every month
• Follow up clients with pending payment, receive payments from the client, issue Receipts and Invoices.
• Monitor employees’ time sheet and compute their overtime hours to be submitted to Accountant.
• Compose business letter
MEDICAL CLAIM ASSISTANT:
• Double check the reimbursement claim forms and process the submission to AXA Dubai through AXA portal (online system).
• Upload all the processed claims in the ECM system and keep record for future retrieval.
• Register new clients and their dependents in the AXA portal; cancel membership of a particular employee as requested by their company.
• Release cheques, AXA cards and other important documents to the client.
• Monitor and record the monthly expired and returned cheques to make requisition for re-issuance.
• Attend clients by e-mail or by telephone with their queries/follow ups.
• Process to AXA Dubai the reimbursement of claim exclusively from insured members of MOFA assigned from different countries.
RELIEVER PERSONAL ASSISTANT to the Manager (Medical Department)
• Update department’s manager’s daily meeting schedule and encode
minutes of the meeting.
• Keep record of the department employees’ files and daily time sheet.
• Keep and make requisition for office supplies.
• Record and distribute incoming correspondences, fax and e-mail.
• Attend customers submitting their reimbursement claim documents.
• Attend to guests and direct them to the specific persons for their inquiries
• Compose business letter
• Arrange meeting for the C.E.O. and take minutes of the meeting
• Request quotation from suppliers from different countries; prepare quotation for the clients.
• Follow-up suppliers abroad for the expedition of shipment of orders.
• Screen applicants’ resume and coordinate them for an interview with the C.E.O.
• Attend, entertain customers/visitors while waiting to the CEO.
• Answer and screen telephone calls.
• Maintain confidential files and records of the office
• Manage, screen C.E.O.’s incoming electronic mails and provide necessary reply to which requires urgency.
• Responsible in airline reservation.
• Handle office’s petty cash.
• Conduct searches for information using the Internet, publication and various resources.
• Supervise office supplies to avoid stocks out and make petty cash requisition for refilling them.
• Screen applicants’ CVs and conduct preliminary interview.
• Maintain all confidential reports, documents and information and records of all employees.
• Arrange and monitor all the benefits provided for all the employees
• Compute and prepare the salary and the benefits of the employees.
• Handle office petty-cash fund, bank transactions and secure the payment for all billings.
• Compute and prepare monthly withholding tax and other government mandatory contributions of employees and submit to Bureau of Internal Revenue.
• Prepare monthly accounting report, assist auditor for the year-end statements of cash receipt and disbursement for submission to Security Exchange Commission.
• Assist expatriates (Japanese, Malaysian and Singaporean employees) in arranging legal matters (visa, working permits, etc.) to the law firm.
• Manage airline, hotel and restaurant reservations and organize internal and external events.
• Arrange and confirm meetings and appointments for the superior.
• Coordinate with the clients for their inquiries and orders.
• Coordinate with the Japan head office and Singapore branch office to expedite the shipment of orders by the clients in the Philippines.
• Provide information and respond for the inquiries of the clients.
• Screen telephone calls, electronic mail messages, and provide necessary assistance to who will be prioritized when requires attention.
• Compose business letters, reports, and other computer related jobs.
• Secure all the contracts for office space, manager’s housing, office parking space, fax and telephone lines and office equipments.
• Greet visitors and direct them to appropriate person.
• Purchase all office supplies, furniture, and all other office equipments.
JOB DESCRIPTION:
• Ensure that there are ample office supplies for the Materials Management Dept. usage and make necessary requisition in order to avoid stocks-out.
• Responsible in preparing documents (gate pass, clearance, etc.) for the incoming and outgoing tools in Logistics and Material Dept.
• Record and file incoming / outgoing documents intended for the assigned section.
• Establish and maintain an orderly filing system for all pertinent documents in accordance to the company records management system.
• Encodes correspondence, memoranda and other related jobs.
JOB DESCRIPTION:
• Assist supervisors in expediting the work of the office.
• Record and file incoming / outgoing documents.
• Utilize personal computer to encode correspondence, reports and other documents needed.
• Receive incoming calls and attend to inquiries concerning to Casualty Department.
• Developed knowledge in organizing effectively the flow of the clerical works.
Took up Secretarial - Advance course and received the Certificate of Achievement as TOP 1 among the class.
