Procurement Team Lead
Saudi ARAMCO Total Refining and Petrochemical Company (SATORP)
Total years of experience :19 years, 5 Months
Preparing PR Forms from Scope of Works, Providing required inputs, and running reports as and when required
Preparing regular reports, dashboards, and presentations to communicate procurement performance and recommendations to
stakeholders
Collaborating with the procurement team to evaluate existing procurement processes and identify areas for improvement
Conducting process mapping and analysis to identify bottlenecks, inefficiencies, and opportunities for streamlining procurement
operations
Recommending and implementing process improvements to enhance efficiency, reduce costs, and improve supplier management
Evaluation, selection, and on boarding of suppliers
Analyzing supplier performance data and metrics to assess supplier capabilities, track performance, and identifying areas for
improvement
Collaborating with the procurement team to develop and implement supplier performance measurement frameworks and scorecards
Supporting supplier relationship management activities and maintaining effective communication channels with suppliers
Collaborating with the legal and procurement teams to review and analyze contracts, ensuring compliance with legal and regulatory
requirements
Monitoring contract expiration dates and facilitating contract renewals or renegotiations
Working closely with finance, operations, and other relevant departments to align procurement activities with organizational goals
Supporting in the implementation of procurement related initiatives and projects
Day to day management of the procurement team and for all group- wide procurement activities
Leading the sourcing activity for the company
Looking at all current spending activity so as to be able to identify any cost saving areas
Setting annual departmental cost savings targets with senior company managers
Ensure that all products or services are bought at the most competitive price and delivered on time
Continuously reviewing the company’s procurement strategy.
Identifying any contractual and supplier risks.
Creating a list of potential suppliers.
Keeping in regular contact with clients.
Managing, coaching and mentoring other members of the procurement team.
Ensuring that the forecast procurement margin is met or exceeded.
Writing up and preparing procurement documents.
Responsibilities:
• Device and use fruitful sourcing Strategy
● Discovering profitable suppliers and initiate business and organization partnerships
● Negotiating with external vendors to secure advantageous terms
● Assigning duties to procurement officer/executive
● Visiting to projectsites and checking inventory lists &material
● Approving the ordering of necessary goods and services
● Finalizing purchase details of orders and deliveries
● Examining and test existing contracts
● Tracking and report key functional metricsto reduce expenses and improve effectiveness
● Collaborating with key personsto ensure clarity of the specifications and expectations of the company
● Foreseeing alterations in the comparative negotiating ability ofsuppliers and clients
● Expecting unfavorable events through analysis of data and prepare control strategies
● Performing risk management for supply contracts and agreements
● Controlling spends and builds a culture of long-term saving on procurement cost
To review and handle commercial aspects of procurement at all stages of the project cycle in assigned projects, to include procurement capacity assessment, analysis of systemic issues, procurement plans, implementation arrangements and capacity building.
To evaluate institutional capacity of project implementing agencies and assist in developing suitable capacity building interventions evaluations, proposed contract amendments and advice the Task Team on appropriate responses to issue no-objections.
To conduct post procurement reviews of projects as assigned. Participate in missions as necessary to assess procurement performance and assist resolve any emerging procurement issues.
Handle questions/complaints from all stakeholders and assist resolve them in accordance with
the organizational laid down procedures. Participate in the preparation and delivery of procurement training through workshops and seminars to educate procurement
professionals and other staff,
To participate in project preparation missions as procurement expert; assesses procurement-related risks in project design, and provides the necessary support to develop suitable
procurement plans and its use as a monitoring tool for project implementation.
To assists in the design and delivery of procurement workshops and training to
educate staff on
procurement, the rationale of its policy framework, relevant procedures and processes,
RFPs, as well as on specialized procurement topics.
Project: Uch II Gas Plant & Rohari Cement Factory (5000 TPD
Project: Construction of World Trade Center.
Effectively monitor purchase related activates as per procurement procedures for the project of World Trade Center DHA Islamabad.
Responsible for successful time cycle reduction for purchase orders that covered planning, manufacturing and transporting.
Set up the Procurement Department from the grass-roots level, and developed and enforced purchasing policies and procedures in the organization
Monitoring procurement activities according to company SOPs.
Provide Support to Engineering Department as and when required for pricing bids to secure further business.
Also handle Replenishment Management & Production Controls.
Control all functions of Documentation involved in procurement, in order to ensure timely delivery of material.
Monitor and control the cost Variances and schedule variances in respect of the procurement of materials.
Conduct and authorize price negotiation in respect of all materials.
Monitor working of staff for ensuring that they are operating in line with Company’s SOPs and JDs.
Analyzing Weekly, Monthly and Yearly Purchase Reports.
Provided assistance to project staff at the Division’s other locations in the areas of material sourcing, technical support and vendor relations.
Prequalification/Short listing of Vendors on basis of Consulting Engineers approvals.
Coordinate with stores to monitor future requisition of basis available stocks.
Maintain vendors/Contractors Data Base.
Continuously monitoring prices of Major construction material, forecast pricing on basis of demand & Supply & other factors effecting prices.
Projects: Construction of 6700TPD Kohat Cement Factory, Makori Gas Plant (MOL), and Fauji Cement Factory.
- Looking after procurement of all remote projects monitored by head office.
- Effectively monitor purchase related activates as per procurement procedures and also manage administration duties.
- Monitoring supply of material on company’s sites in markdown rates.
- Continuously sourcing equivalent materials.
- Set up the Procurement Department from the grass-roots level on different sites.
- Reduced costs through the development of a global sourcing infrastructure, introduction of new suppliers and aggressive negotiations.
- Set up a formal quality assurance system and improved supplier on- time delivery performance from 55% to 90%.
- Provide Support to Engineering Department as and when required for pricing bids to secure further business.
- Conduct and authorize price negotiation in respect of all materials.
- Control all functions of Documentation involved in procurement, in order to ensure timely delivery of material.
- Monitor and control the cost Variances and schedule variances in respect of the procurement of materials.
- Monitor working of staff for ensuring that they are operating in line with Company’s SOPs and JDs.
- Analyzing Weekly, Monthly and Yearly Purchase Reports.
- Provided assistance to project staff at the Division’s other locations in the areas material sourcing, technical support and vendor relations.
Coordination with Suppliers, Factories, and vendors.
Visiting International Business Fair for Searching of new Products and Manufacturers.
Gathering Quotation, making Comparative Statements and planning to order new products.
keeping track of Purchase orders and records
Inspection Of Shipments
Interaction with inventory system and suppliers
Handling shipment documents
Tracking shipments
Handling import and export letter of credits.
Control and maintain the trade payables and advances to the suppliers within the company permissible limit
Projects: MOL Gas Plant Gurguray (KPK Pakistan)
- Looking after procurement of all remote projects monitored by head office.
- Effectively monitor purchase related activates as per procurement procedures and also manage administration duties.
- Monitoring supply of material on company’s sites in markdown rates.
- Continuously sourcing equivalent materials.
- Set up the Procurement Department from the grass-roots level on different sites.
- Reduced costs through the development of a global sourcing infrastructure, introduction of new suppliers and aggressive negotiations.
- Set up a formal quality assurance system and improved supplier on- time delivery performance from 55% to 90%.
- Provide Support to Engineering Department as and when required for pricing bids to secure further business.
- Conduct and authorize price negotiation in respect of all materials.
- Control all functions of Documentation involved in procurement, in order to ensure timely delivery of material.
- Monitor and control the cost Variances and schedule variances in respect of the procurement of materials.
- Monitor working of staff for ensuring that they are operating in line with Company’s SOPs and JDs.
- Analyzing Weekly, Monthly and Yearly Purchase Reports.
- Provided assistance to project staff at the Division’s other locations in the areas material sourcing, technical support and vendor relations.
Analyzing Comparative Statement., Coordinating with Subcontractor
of L/C and clearing dept.
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courses: Skill Development Council. (A project of NTB, Govt. of Pakistan, World bank ,