Executive Secretary
Almoayed Chambers
Total years of experience :6 years, 1 Months
Almoayed Chambers specialize in providing legal and business solutions to organizations, investors, high-net-worth individuals or families, and politically exposed persons.
• Responsible for coordinating and managing maintenance tasks as required
• Gathered information and preparing presentations
• Managing logistical tasks
• Created knowledge extractor processes for projects
• Business travel arrangements
• Visa and travel support for CEO and his family
• Prepare news update on daily basis for CEO
Visum Capital group is one of the fastest growing investment firm based in Kyiv pursuing investment opportunities throughout the CIS region, and particularly in Ukraine. The company provides a wide range of investment banking services, such as raising equity, debt capital financing, M&A advisory and financial consultancy to companies in the region. The company has interests in real estate, healthcare, mining and hydropower projects.
•Joined as Office Administration Manager and later promoted to the role of Personal Assistant to the CEO
•Managed relocation and setting up of new office from relocation
•Improved overall work atmosphere
•Additional role as assistant to financial director
•Hired and trained 3 office managers
The company was one of the largest private firm in Ukraine responsible for providing occupational safety awareness programs to private and government institutions in Ukraine.
•Joined as administrative assistant and promoted to method specialist
Office administration and providing business and logistic support to the firm
•Full preparation for bidding process
•Handle company registration related activities such as changing of activity, type of company, addition/removal of director and address changes
•Organize annual corporate events - venue, catering, entertainment program
•Improve office work atmosphere by arranging and conducting celebrations
•Translation of agreements, including confidential ones, drafts booklets, correspondence, investments prospects, etc.
•Manage all maintenance activities within the office premises
•Provide travel support to top management (Arrange train and flight tickets, hotel bookings, transfers and visa support)
•Fulfilling CEO’s official and personal tasks, like payment for facilities invoices, full management of bank account according to directives of the attorney, buying gifts for partners and family members, obtain/renew/replace personal documents
•Handle HR tasks such as registration and conducting of administrative orders, personal cards of employees, labor books, work schedule and business trips
•Frequent engagement and negotiations with customers and contractors
•Assisted Chief Accountant in reports preparation, managed debit card project for the firm
•Assisted Financial Director in sale real estate reports, opening bank accounts abroad, collecting information for audit of different projects, created models of cooperation between different departments
•Registration and conduction of agreements, control of expiry date and reassignment with customers
•Collect prime data from public sources for research papers
•Perform data entry and verification of website
•Registration and handling incoming/outgoing correspondence and calls