Group Administration Officer
Confidential
Total years of experience :18 years, 10 Months
• Handles end-to-end communications and business processing of JAFZA-related matters such as licensing, lease, administration, and visa
• Ensures that all business licenses and renewals across the group are renewed
• Manage all insurances across the group such as Medical, Vehicle Motor Fleet, Professional Indemnity, Trade Credit Insurance, Workmen’s Compensation, Third Party Liability, Property Risk, Public & Product Liability, Money, Fidelity Guarantee, to name a few.
• Performs various finance-related functions such as cost analysis, accounts reconciliation, division-wise cost allocation and petty cash for expenses relating to Administration.
• Responsible in leases of plot, offices, staff accommodation and apartments, and labour camps.
• Handles motor vehicle and fleet renewals with RTA.
• Maintains extensive and over all Administration record
• Handles end to end tasks of Administration, HR, PRO, and Finance services
• Process applications and renewal of company business licenses, insurances and lease contracts
• Organize flight bookings for business and employees with travel partner
• Process employees’ visa application, visa renewal, visa cancellation including calculation of end of service gratuities.
• Primary point of contact for Administration and Finance concerns
• Process payments to vendors through issuance of cheque payments and bank transfers
• Process monthly payroll through Wage Protection System (WPS)
Manage Administrative/Accounting/Secretarial/Receptionist/HR activities
* Entail support to the Administration Manager in maintaining efficient and accurate day to day operations of the organization
such as communications through telephone, fax and email
* Authorized and official representative of the company to local authorities
* Arrange internal and external meetings and correspondence ensuring coordination with concerned parties, both local and
international
* Organize periodic renewal of office and vehicle licenses, employee permit, health insurance and identification, submission
of documentation accordingly, follow up status and arrange for collection of the same when completed, ensuring that all are up to
Prepare contracts, circulars and letters necessary for the smooth operation of the company.
* Implement the company rules and regulations as stipulated on contract of lease and employment contract
* Administer the registration, renewal and compliance due to governmental agencies such as Business Permit and Licensing
Office of City Hall and Bureau of Internal Revenue
• Responsible in accounts payable, homeowners contributions, post-audit daily collections, periodic government compliances such as employee contributions and tax returns, staff payroll
Responsible in overall Administration including staff hiring and recruitment, marketing and sales promotions, campaigns
and strategies, representation of business with the authorities.
* Responsible in accounts payable, homeowners contributions, post-audit daily collections, periodic government compliances
such as employee contributions and tax returns, staff payroll
Retain company records and files such as financial records, business registration and licenses from SEC, DTI, SSS, and BIR for
legal purposes.
* Post journal entries such as disbursement vouchers and purchase order.
* Compute and process payroll, commissions, 13th month pay and other benefits of staff.
* Custodian of petty cash fund, revolving fund, and audit all the receipt of expenses incurred during official business trip or field
works
* Prepare all reports/data needed by the external auditor in the preparation or making Financial Statement;
* Act as Purchasing Officer.
* Types memoranda, letters, circulars, inter-office correspondence and other official documents of the company.
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