Ann Rose Kuriakose

Preparing Temporary and Permanent employee contracts.
Forwarding the employee contract of the Temp staff to the payroll on his/her joining.Coordinating with IT Department for the Temporary employee’s email, desktop facilities.
Maintaining a Recruitment Log spreadsheet of 3 Group companies of the various departments.
Sending employee passport copy and visa page for internal security clearance before hiring them and also maintaining a spreadsheet for this process on a day today basis.
Accepting recruitment requisition forms from different departments and filing then in the proper folder.
Preparing employee personal files with the necessary documents required by the company and handing over the files to the business support team at the start date of the employee.
Sending Intimation mails saying that the employee is joining on a particular date to IT Helpdesk, the administration department and the respective line manager.
Making calls to the candidate and arranging for Interviews for all the departments.Requesting CV’s from the agency in contact as per the requirements of the departments.
Sourcing CV’s for all the department through the portals.(e.g. Bayt.com, Monster, com etc)
Maintaining the folder of CVs.
Maintaining a folder of Passport documents of new employees.
Maintaining a Different file for all the Temporary staff as per the Group Entity.
Maintaining Invoice file from different agencies and sending them to the finance department for approvals and processes.
Sending the vacant Position details with the grade and the Job Description to the marketing department to Publish in the internal website for the employees to apply for that post. Maintaining a folder for this in the outlook (More job role to add as it exceeded the 2000 characters limit.)

document control and relevant coordination with the principles in USA.

Coordination with all departments and sites and preparation of LPOs were part of my responsibility besides handling the switchboard with 6 lines and 25 extensions

providing Admin and Secretarial support to the General Manager, Operations Manager and Stores Manager. Duties included but not limited to Calendar/Diary keeping, Switchboard operation (12 lines & 50 Extns), Customer Information and events coordination, Typing, Filing, Correspondence, Data Entry, Preparation of minutes of meeting, Presentations and document control

preparing letters, documentation control

attending calls, all types of secretarial jobs.