Procurement Officer
World Bank ERKP
Total years of experience :16 years, 6 Months
• Developing procurement plan in accordance with World Bank Procurement Guidelines.
• Assisted the Mineral Department Govt. of KP in procuring heavy Marble Machinery through International competition bidding ICB as well as the deployment of Machinery.
• Assisted the Agriculture department in conducting a detail Feasibilities studies in various areas through selection of most relevant/qualified firms in the respective areas.
• Manage the utilization of more than 7 Million US$ in Procurement of Goods & Services within the given time frame.
• Assisted the contract management of all awarded contracts
• Managing and monitoring of complete procurement Cycle from developing of TORs/RFQ/RFB/Bidding documents till the completion of contract.
• Response to the bidders in different quarries arranging pre bid meetings and bid opening meetings, evaluate and prepare bid evaluation report.
• Preparation of TORs & RFP and evaluation of bids received from consultants and contractors against RFP.
• Negotiate with contractors on price, mode of shipping, and delivery time.
• Ensure that the activities are according to the timelines of Procurement Plan.
• Ensure the Logistics of the Procured items to be delivered in time.
• Develop Standard Bidding documents for Consultancy Services & Goods of comprising ITC, ITB, BDS, General and special Condition of contract.
• Oversight of Grievance Redressal Mechanism.
• Maintain proper record of all procurement documentation and develop a monitoring and reporting system.
• Implementing documentation filing system providing transparency proper record control, security of documentation, particularly sealed bids (adhering to standards &procedures outlined in World Bank Procurement Guidelines and Govt. PAPRA Rules)
asibility Study for an E-Governance Project in Khyber Pakhtunkhwa.
Advice the Project on all matter related to Procurement.
Prepare Procurement Plan for the Project in accordance with KFW Procurement Guidelines and a disbursement request forecast.
Establish the Project Procurement mechanisms during the project and ensure it fulfils the requirement of the KFW & Govt. KP-ITB.
Incorporate the procurement procedures, highlight specific areas to be supported and cost estimates during the implementation of roadmap for the project.
Review of the project management and procurement capacities and capability of KP-ITB.
Define the project Procurement Guideline and procurement plans and ensure they fulfil the requirement of KFW & KPITB.
Ensure quality of the Procurement guidelines and Procurement plans, and ensure they fulfil the requirement of KFW and KPITB.
Ensure quality of the procurement system and compliance with KFW procedure and regulations.
Technical assistance to KPITB for Designing & implementation of E-Procurement in Khyber Pakhtunkhwa.
Supervise the loading, off-loading and stacking of the commodities, and update the records.
Supervise cleaning exercise after loading and off-loading and reconstitution exercise when required.
Check and control incoming goods both food and non food commodities by such methods as physical counts, random weight checks, rejection of any spoiled commodity, reconditioning of underweight bags, etc to ascertain that they meet the required specifications and to report anomalies if any.
Prepare the delivery of goods upon request of the Supervisor and against official and approved documentation, & properly maintaining the Stock Cards, Scack Cards and Stock Register and update the Daily Report.
Physical checks inventory periodic.
Timely report and, in consultation with the supervisor, undertake re- bagging/repacking, reconstitution and segregation of damaged food.
Implement proper stacking according to commodity and Shipping Instruction (SI) numbers.
Prepare Dispatch tally sheets for commodities issued from the warehouse.
Distribute tally sheets to the users as per WFP guidelines.
Record all commodity receipts, issues and disposals on stack cards.
Preparation of Procurement Plan.
Purchasing of all the Equipment as per Demand of the organization.
Preparing Contract, and negotiation with the contractor.
Preparation of Advertisment and ensuring to enhance rich competition.
Preparation of Tender Documents.
Maintain all the files, tracking sheets, record keeping.
Keeping & Maintaining the stock record of office supply & stationary.
Maintaining office inventory record (furniture, stationary, equipments)
Coordination with Finance & Hr.
Receiving new purchase requests from Initiator.
Making Entries in tracking sheet of purchase orders and purchase request forms.
Assigning IPRF numbers to purchase requests once received.
Prepare comparative statement on collected quotes; place the order (PO) for selected vendor.
Preparing Goods received notes (GRN) and Payment request forms for different purchasing.
Compliance & submission of documents in Finance.
Coordination between Islamabad & Peshawar Procurement.
Handover the cheque & bank drafts (released) to vendors.
Ensured proper functioning of transport fleet.
Ensured that all the vehicles are properly maintained & The Log Books are properly maintained.
Facilitate office staff traveling to the sites & others offices.
Ensured proper functioning of transport fleet.
Supervised the record keeping and up to date records of vehicles road tax, insurance expiry dates and other relevant taxes.
Facilitate office staff traveling to the sites & others offices
Ensured that all the vehicles are properly maintained.
Member of Procurement committee of SPO special Projects.
Maintain the records of three ware houses Wash project, EFSL, Hope.
Maintaining proper record of GRN, Issuing, Waybill and summary.
Maintained proper documentation of activities related to logistics, requests for issue and receives notes.
Helping the finance and HR staff.
Ensured all relevant repair and maintenance jobs.
Ensured proper functioning of transport fleet
Supervised the record keeping and up to date records of vehicles road tax, insurance expiry dates and other relevant taxes.
Ensured and supervised packing/transportation of Goods and Materials to the clients or any other location.
Maintained proper documentation of activities related to logistics, requests for issue and receives notes
Facilitate office staff traveling to the sites & others offices
Ensured that all the vehicles are properly maintained
Maintained store ledger, record keeping of office supplies and stationary items
Procurement of office supplies & raw materials
Stock keeping
Record keeping
Inventory Record keeping
Coordination with Head Offices
Customer Relationship Management
Dealing with Cooperate Customers
Customer Record Keeping
Leading Sales Team
3.0 GPA In MBA, Internship: Two Months apprenticeship at Habib Bank Limited Peshawar Cantt. (July/204 to Sep/2004) Projects: Nirala Sweets, (Quality Assurance and Marketing Segmentation) Toyota Vs Honda(Comparative analysis of how the HR Department of both companies do recruitment and selection) Awards and Honors: Awarded as Best Behavior at School and Collages level. Was member of Interact club at School level for 7 years (helping the poor). work as an organizer of different cultural and dramatic events at school and collage level. served as head captain at he Peshawar Model school and collage.