EA to CEO & OFFICE MANAGER
Alrahmani
مجموع سنوات الخبرة :25 years, 5 أشهر
· Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff
· Allocate available resources to enable successful task performance
· Co-ordinate office staff activities to ensure maximum efficiency
· Evaluate and manage staff performance
· Work with human resource departments and hire candidates within the estimated budget
· Organize orientation and training of new staff members
· Design and implement filing systems
· Ensure filing systems are maintained and current
· Establish and monitor procedures for record keeping
· Design and implement office policies and procedures
· Implement procedural and policy changes to improve operation inefficiency
· Prepare operational reports and schedules to ensure efficiency
· Co-ordinate schedules, appointments and bookings
· Monitor and maintain office supplies inventory
· Review and approve office supply acquisitions
· Handle customer inquiries and complaints
· Manage internal staff relations
· Maintain a safe and secure working environment
· Coordinate and connect all department managers' enquiries with CEO committee office and vice versa.
· Monitoring and submit all meetings and calls, announcements(reminders), Emails(inbox-sent), faxes follows up and coordinate to reach management committee's goals in sufficient time
• devising and maintaining office systems, including data management and filing
• arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
• meeting screening CEO's phone calls, enquiries and requests, and handling them when appropriate
• greeting visitors at all levels of seniority
• organizing and maintaining diaries and making appointments
• dealing with incoming email, faxes and post, often corresponding on behalf of the CEO
• taking dictation and minutes
• carrying out background research and presenting findings
• producing documents, briefing papers, reports and presentations
• organizing and attending meetings and ensuring the manager is well prepared for meetings
• development of domestic packages by visiting destinations and suggesting interesting travel routes or places of interest
• designing flexible tour packages to meet the needs of different clients
• communicating a range of information on itineraries, destinations and culture
• making sure all travel arrangements run according to plan and that accommodation, meals and service are satisfactory
• advising about facilities, such as sights, restaurants and shops at each destination
• organizing and attending tourism events, conferences, workshops, seminars and exhibitions
• writing short 'fillers' to entertain, sometimes for subsidiary publications and supplements as Journalist
• working closely with the news team, photographers and editors as Journalist
• interviewing people in a range of different circumstances as Journalist
English linguistic