Operation Manager
Oil Hunters
Total years of experience :12 years, 0 Months
Duties and Responsibilities:
Keeping update reports IN/OUT from the warehouse.
Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project•
Set up files to ensure that all information is appropriately documented and secured.
Monitor all budgeted projects requirements.
To ensure the timely issuance of invoices and timely approval of payment, ensure the smooth cash flow.
Invoices checking from purchased used oil.
Input to the system direct for all used oil invoices.
Review the schedule with management and all other staff that will be affected by the activities; coordinate with planning to revise the schedule as required•
Determine the resources (time, money, equipment, etc.) in coordination with planning, required to complete the project.
Logistics for all truck route and maintenance schedule.
Checking receiving / transferring used oil to filter.
Maintaining individual record for the collections of used oil for each restaurant.
Updates and Maintenance of Data Base (Stocks/Inventory).
Create a detailed work plan, in coordination, which identifies and sequences the activities needed to successfully complete the project
Define the scope of the project in collaboration with Marketing, planning and Top management and established project kickoff meeting to explain the project goals, nature of client, project requirements, schedule etc.. to all concern departments.
Develop a schedule for project completion, in coordination with planning, that effectively allocates the resources to the activities.
GM assistant
Keeping update reports from Sales Team / Purchase Orders / Sales Order.
Events / Congresses Coordinator.
Make invoices for the sold medical product from the stocks.
Receiving stock from the main warehouse to office warehouse (expired / non-expire goods).
Compliance Agreement with Doctors, Surgeons and to the Booth events / Asst. Regulatory Officer.
Support to the Marketing Department.
Updates and Maintenance of Data Base (Sales/Stocks/Inventory).
Follow up for the delivery status in/out of the kingdom.
Follow up from the (Quotations - to Purchase Order - to Delivery - to Receiving of goods) conditions.
Demo Medical Equipment Machine / Sample items Inventory / Dispatched.
Manage to sorts Invoices received for Data entry.
Sort Sales Personnel (individual report).
Direct deals with finance department.
Coordinate with Accounts work related to product supplies and services and for pending payments.
Technical Support / Demo Medical Machines.
Expediting shipment for Inbound / Outbound.
Report Maker.
Direct reporting to GM.
Duties and Responsibilities:
Arrange the Invoices with corresponding delivery notes received from suppliers.
Follow up with the site for delivery notes materials delivered by the supplier as per our Purchase Order.
Arrange the Invoices received with corresponding delivery notes and RCP receiving from Maximo System and submit to finance department.
Receiving calls from the supplier for all the invoices submitted, updating for status of payment.
Reporting Delivery Activities Status made by the purchasing officer and invoices status.
Coordinate with Accounts work related to Sales Invoice and status of the payment via L/C, Commercial Invoices related issue.
Directly reporting to the Manager related issues status.
Summary report for the all invoices submitted monthly.
Deal with the supplier enquiry related to invoice as per the delivery of actual materials quantity deliver.
Coordinates all advance payment made with purchasing officer to deliver the materials on time and submit corresponding sales invoices and make report.
Checking for any duplication of sales invoices receive.
Follow up for all the materials delivered extra without Purchase Order.
Follow up with expeditors with pending delivery and sales invoices with the supplier (ADVANCES).
Statement of Accounts status report (per supplier) to be receive at finance department for payment record.
Sorting problems with managers and finding best solutions.
Prepares and arrange Transmittal, Invoices, Purchase Orders, and Delivery Notes.
• Prepares and arrange Transmittal, Invoices, Purchase Orders, Delivery Notes, Company expenses report and Quotation to company inquiries.
• Store keeper for all incoming / outgoing materials as per Projects required.
• Reporting Sales Activities.
• Coordinate with Accounts work related to product supplies and services.
• IT Support, answer telephone calls and Document Controller.
• Directly reporting to the Branch Manager.