Arnel Talion

Evaluate, organize, and respond to important emails from suppliers about orders and international payment transfers.
 Processing the necessary requirements for suppliers’ s international payment transfers and arranging the advance and balance payments of orders in connection with the audit and finance departments.
 Handling the approval of the required documents for payment transfer request.
 Managing and processing the necessary shipment documents (such as BL, SHIPMENT COC, CUSTOM DUTY, and BIAN) for all the ordered products to arrive in connection with the clearance broker and warehouse staff.
 Verifying the supplier's legal documentation for all ordered items, such as CCPIT, CO, BL, etc.
 Completing the insurance certificate processing for every good that was ordered from overseas.
 Preparing and creating a cost calculation for all the newly arrived or received products.
 Purchase order issuance and creating and updating SKUs in NAV.
 Verification of the supplier's invoice, bank draft, and receipt.
 Sending details to the warehouse department regarding the received shipment or items.
 Organizing files and folders for all the confirmed orders.

Managing and organizing the executive's calendar, including scheduling meetings, appointments, and travel arrangements
Acting as the first point of contact for the executive, handling phone calls, email correspondence, and in-person inquiries
Preparing and editing correspondence, reports, presentations, and other important documents
Maintaining confidentiality of all sensitive information and ensuring secure handling of documents
Facilitating internal communication by acting as a liaison between the executive and other staff members
Organizing and attending meetings, including taking minutes and keeping records of decisions and action items
Conducting research, compiling data, and preparing papers for consideration and presentation by executives
Managing projects and following-up on results as directed by the executive
Handling personal matters for executives, such as managing household staff or coordinating personal appointments
Overseeing the maintenance of office facilities and equipment, and liaising with IT, finance, HR, and other departments as required
Assisting in the preparation of budgets, expense reports, and financial statements
Coordinating and overseeing the work of junior administrative staff and providing guidance or training as needed